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PASSPort: Procurement and Sourcing Solutions Portal

To do business with the City of New York, organizations must create two vendor accounts:

  1. Payee Information Portal (PIP) account to get paid
  2. Procurement and Sourcing Solutions Portal (PASSPort) account for all other contracting actions

Every step of the procurement process is managed on PASSPort: vendors can find and respond to contracting opportunities, sign contracts upon contract award, and much more.

View all NYC contracting opportunities on the PASSPort Public Portal

Need Help or Have a Question?

The Mayor’s Office of Contract Services (MOCS) developed and maintains PASSPort.

  • For assistance with PIP, please refer to the PIP website.
  • For PASSPort learning resources, visit MOCS Learning to Use PASSPort.
  • For technical assistance when using PASSPort, submit an inquiry to the MOCS Service Desk.
  • For assistance regarding solicitations (RFx), reach out to the soliciting City Agency via the email address listed for the relevant RFx in PASSPort, or post a question via the Discussion Forum of the RFx.

Bid Opportunities

Information concerning current and future bid opportunities is available online. All documents necessary for submitting a bid can be obtained at NYC DOT, 55 Water Street, Ground Floor, New York 10041. Search for Current and Upcoming Bid Solicitations

Effective December 30, 2024: New Requirement to Submit NYSDOL Registration with All Bids

Effective December 2024, all bids and proposals for construction projects must include a copy of the bidder or proposer’s certificate of registration with the New York State Department of Labor (DOL). This requirement stems from Section 220-I of the Labor Law. Information on the DOL registration process and the portal can be found on the DOL’s Contractor and Subcontractor website.

Requests For Proposals

All Requests for Proposals (RFPs) are available electronically. Please follow directions per the submission instructions detailed in the RFP package. View current NYC DOT RFPs

Requests For Information

All Requests for Information (RFIs) intended to obtain industry feedback are available electronically. Please follow directions per the response instructions detailed in the RFI. View the Expansion of Direct Enforcement of Weight Limits Using Weigh-In-Motion RFI 84126Y0746 (pdf) Information about Weigh-in-Motion in NYC

M/WBE Noncompetitive Small Purchase Procurement Opportunities

City agencies can award contracts of up to $1,500,000 for goods, professional services, standard services and construction directly to City-certified M/WBEs without formal competition using the M/WBE Noncompetitive Small Purchase Method. This streamlined process makes it easier for M/WBEs to do business with the City. Don't miss out: be ready to receive and respond to these opportunities directed specifically to our City-certified M/WBE businesses by creating an account in PASSPort today.

Simple two-step account creation instructions for PASSPort Vendor Accounts

Event Production, Sponsorship Solicitation, and Partner Production Support PQL000155

Dancers and musicians perform at an event on Corona Plaza in Queens
Turnout NYC event at Corona Plaza in Queens

This Pre-Qualified List (PQL) seeks talented contractors with experience in programming services, sponsorship solicitation, and event and market production. Qualified firms may be called upon to provide event and market production support for programming small and large-scale events in NYC DOT public spaces citywide. Apply to PQL000155 via PASSPort

M/WBE Pre-Qualified List for Bridge Projects – Coming Soon in PASSPort

The application process for M/WBE Pre-Qualified List (PQL) for Bridge Projects will be set up through PASSPort. Firms listed on the previous PQL must go through the PASSPort application process again to be included on the new M/WBE PQL.

Application for inclusion in the M/WBE PQL will be available year-round. NYC DOT will review applications through PASSPort quarterly. Once the PQL is open in PASSPort, please submit applications as soon as possible to avoid delays and ensure inclusion in the quarterly review cycle.

Pre-Qualified Lists for Capital Bridge Projects – Open in PASSPort

NYC DOT invites engineering firms to be considered for inclusion on the agency’s Pre-Qualified Lists for Fiscal Year 2027 and 2028 for the following two categories of service:

  1. Bridge Design and Construction Support Services
  2. Bridge Resident Engineering Inspection (REI) Services

For the two categories, three lists (Large, Medium, and Small) are established according to project size. No firm may be placed on more than two of the three lists under each category. Firms that are placed on these pre-qualified lists may be invited to receive RFPs on selected Capital Bridge Projects without additional public notification.

For a firm to be pre-qualified, the firm must meet specific criteria requirements as stated on the Pre-Qualification Forms and SF330 Forms.

Applications will be reviewed through PASSPort quarterly. Submit applications as soon as possible to avoid delays and ensure inclusion in the quarterly review cycle. Firms already on prior Pre-Qualified Lists will need to be re-certified for inclusion on future lists.

Apply for all Pre-Qualified Lists through PASSPort

Click the Expand All button or on a specific list title to reveal its pre-qualification criteria and the glossary.

Small Bridge Design/REI

For projects less than $15 million in construction cost.

For a firm to be pre-qualified as a Small Bridge Design Firm the following criteria must be met:

  1. A minimum of 15 full-time technical employees must be employed.
  2. At least two Professional Engineers on staff full-time with at least eight years’ experience must have successfully completed a bridge design project within the last five years.
  3. A minimum of five full-time Bridge Design Engineers must be employed.
  4. Over the previous three years, the attrition rate of technical employees of the firm must not exceed an average of 25% annually. If the attrition rate exceeds specified limits due to a firm’s elimination of a unit unrelated to bridges, supporting documentation may be submitted with the application for consideration.
  5. The firm must have a published and adopted QA/QC procedure manual.
  6. The firm must have the ability to provide CADD drawings, that is, must possess one CADD Station.
  7. The firm must have an available line of credit in excess of $250,000 or equivalent that must be verified by an officer of the lending institution in writing.
  8. New firms and firms who are currently on the PASSPort System which have not received any performance evaluation ratings must not have a negative performance evaluation record for public contract work.
  9. A qualified firm must have design experience in understanding highway traffic flow, local traffic flow, alternate routes and transit accommodation.

For a firm to be pre-qualified as a Small Bridge Resident Engineering Inspection Firm the following criteria must be met:

  1. A minimum of 15 full-time technical employees must be employed.
  2. At least two Professional Engineers on staff full-time with at least eight years’ experience must have successfully completed a bridge construction project within the last five years.
  3. A minimum of two full-time Bridge Engineers must be employed.
  4. Over the previous three years, the attrition rate of technical employees of the firm must not exceed an average of 25% annually. If the attrition rate exceeds specified limits due to a firm’s elimination of a unit unrelated to bridges, supporting documentation may be submitted with the application for consideration.
  5. The firm must have a published and adopted QA/QC procedure manual.
  6. The firm must have the ability to provide CADD drawings, that is, must possess one CADD Station.
  7. The firm must have an available line of credit in excess of $250,000 or equivalent that must be verified by an officer of the lending institution in writing.
  8. New firms and firms who are currently on the PASSPort System which have not received any performance evaluation ratings must not have a negative performance evaluation record for public contract work.
  9. The firm must have Resident Engineering Inspection Services experience in understanding highway traffic flow, local traffic flow, alternate routes and transit accommodation.

Medium Bridge Design/REI

For projects of $15 to $40 million in construction cost.

For a firm to be pre-qualified as a Medium Bridge Design Firm the following criteria must be met:

  1. A minimum of 30 full-time technical employees must be employed.
  2. At least four Professional Engineers on staff full-time with at least eight years’ experience must have successfully completed a bridge design project within the last five years.
  3. A minimum of 10 full-time Bridge Design Engineers must be employed.
  4. The firm must have successfully completed three “Medium” or “Large” Bridge Design Projects, as the prime consultant, within the last five year or as a sub consultant to a prime consultant involved in structural design of bridges, in this case a letter from the prime consultant shall be submitted. The letter should show the type of design work performed and the construction cost.
  5. Over the previous three years, the attrition rate of technical employees of the firm must not exceed an average of 20% annually. If the attrition rate exceeds specified limits due to a firm’s elimination of a unit unrelated to bridges, supporting documentation may be submitted with the application for consideration.
  6. The firm must have a published and adopted Employee Manual.
  7. The firm must have a published and adopted QA/QC procedure manual.
  8. The firm must have the ability to provide CADD drawings, that is, must possess two CADD Stations.
  9. The firm must have an available line of credit in excess of $500,000, or equivalent that must be verified by an officer of the lending institution in writing.
  10. Satisfactory record of contract performance/PASSPort disclosures.

For a firm to be pre-qualified as a Medium Bridge Resident Engineering Inspection Firm the following criteria must be met:

  1. A minimum of 30 full-time technical employees must be employed.
  2. At least four Professional Engineers on staff full-time with at least eight years’ experience must have successfully completed a bridge construction project within the last five years.
  3. A minimum of 10 full-time Bridge Engineers must be employed.
  4. The firm must have successfully completed two “Medium” or “Large” Bridge Construction Projects as a prime consultant within the last 10 years.
  5. Over the previous three years, the attrition rate of technical employees of the firm must not exceed an average of 20% annually. If the attrition rate exceeds specified limits due to a firm’s elimination of a unit unrelated to bridges, supporting documentation may be submitted with the application for consideration.
  6. The firm must have a published and adopted Employee Manual.
  7. The firm must have a published and adopted QA/QC procedure manual.
  8. The firm must have the ability to provide CADD drawings, that is, must possess two CADD Stations.
  9. The firm must have an available line of credit in excess of $500,000, or equivalent that must be verified by an officer of the lending institution in writing.
  10. Satisfactory record of contract performance/PASSPort disclosures.

Large Bridge Design/REI

For projects more than $40 million in construction cost.

For a firm to be pre-qualified as a Large Bridge Design Firm the following criteria must be met:

  1. A minimum of 60 full-time technical employees must be employed.
  2. At least eight Professional Engineers on staff full-time with at least eight years’ experience must have successfully completed a bridge design project within the last five years.
  3. A minimum of 15 full-time Bridge Design Engineers must be employed.
  4. The firm must have successfully completed three “Large” Bridge Design Projects, as the prime consultant, within the last five years.
  5. Over the previous three years, the attrition rate of technical employees of the firm must not exceed an average of 10% annually. If the attrition rate exceeds specified limits due to a firm’s elimination of a unit unrelated to bridges, supporting documentation may be submitted with the application for consideration.
  6. The firm must have a published and adopted Employee Manual.
  7. The firm must have a published and adopted QA/QC procedure manual.
  8. The firm must have the ability to provide CADD drawings, that it must possess three CADD Stations.
  9. The firm must have an available line of credit in excess of $1,000,000 or equivalent that must be verified by an officer of the lending institution in writing.
  10. The most recent 12-month billings cannot be less than 75% of the average of the last five years’ billings.
  11. Satisfactory record of contract performance/ PASSPort disclosures.

For a firm to be pre-qualified as a Large Bridge Resident Engineering Inspection Firm the following criteria must be met:

  1. A minimum of 60 full-time technical employees must be employed.
  2. At least eight Professional Engineers on staff full-time with at least eight years’ experience must have successfully completed a bridge construction project within the last five years.
  3. A minimum of 15 full-time Bridge Engineers must be employed.
  4. The firm must have successfully completed two “Large” Bridge Construction Projects within the last 10 years.
  5. Over the previous three years, the attrition rate of technical employees of the firm must not exceed an average of 10% annually. If the attrition rate exceeds specified limits due to a firm’s elimination of a unit unrelated to bridges, supporting documentation may be submitted with the application for consideration.
  6. The firm must have a published and adopted Employee Manual.
  7. The firm must have a published and adopted QA/QC procedure manual.
  8. The firm must have the ability to provide CADD drawings, that is, must possess three CADD Stations.
  9. The firm must have an available line of credit in excess of $1,000,000 or equivalent that must be verified by an officer of the lending institution in writing.
  10. The most recent 12-month billings cannot be less than 75% of the average of the last five years’ billings.
  11. Satisfactory record of contract performance/PASSPort disclosures.

Pre-Qualification Glossary

Attrition Rate: Employees with Baccalaureate four-year degrees in engineering who have spent at least 50% of their work efforts in the past two years on bridge design or bridge condition inspection projects.

Bridge Design Engineers: Employees with Baccalaureate four-year degrees in engineering who have spent at least 50% of their work efforts in the past two years on bridge design or bridge condition inspection projects.

Bridge Engineers: Employees who qualify as working within one of the nine (9) ASCE Professional Grade Descriptions or who are NICET certified, and who also have spent three of the last five years working full time on one or more bridge construction projects.

Full-Time: A full-time employee works at least 35 hours per week.

Successfully Completed: Successful completion of bridge construction project as the prime consultant must be supported by references and evaluations upon request.

Technical Employees: Employees who would be compensated under the Department’s current definition of Direct Technical Salary Cost.

Design-Build

Design-Build combines design and construction into one contract. Learn about Design-Build at NYC DOT and find Design-Build projects

Concessions

A concession is an agreement that allows a company to do business on City property. An example includes food courts on public plazas. Concessions are granted for a fixed number of years following a public bidding process. Concessions contracts may include outdoor stall markets, kiosks, and pedestrian plazas.

Flatiron Pedestrian Plaza Major Concession

NYC DOT is seeking Franchise and Concession Review Committee approval to utilize a different procedure to negotiate a significant Sole Source concession agreement with Flatiron/23rd Street Partnership District Management Association to provide for the operation and management of a pedestrian plaza located between Broadway from East 19th to West 31st Streets and 5th Avenue between East 20th and West 26th Streets in Manhattan, and maintenance and repair of certain amenities installed within the Licensed Plaza.

Memorandum - Flatiron Pedestrian Plaza Major Concession (pdf)

Mailing List for Future Concessions

NYC DOT is seeking individuals and businesses interested in being contacted for future requests for bids or proposals for NYC DOT concessions. Typical NYC DOT concessions are food and beverage sales, pedestrian plazas, farmer’s markets, stall markets, bicycle parking, vending machines, e-bike battery swapping, and electric vehicle charging.

Interested parties may sign up for email notifications and may select one or more concession topics to receive email updates about upcoming concessions opportunities.

Subscribe to NYC DOT’s Concessions email lists on Mailchimp

Questions? Contact the NYC DOT Concessions office at concessions@dot.nyc.gov or 212-839-6550.

Franchises

A franchise is a contract between a company and the City. The company provides a public service. Examples are certain private bus routes and conduits for gas and electric utilities. Franchises generally require legislative approval and are granted for a limited term of years following a public bidding process.

Staten Island Ferry Industry Day

NYC DOT’s Ferry Division hosted an industry day event on November 17, 2021. We presented the Staten Island Ferry Facility Flood Protection scope and how we will use the design build method of procurement and project delivery to interested representatives of the Industry. It was an opportunity for the Agency to express its goals for the project, outline the design build procurement approach, and release an anticipated schedule for the procurement and completion of the project. NYC DOT is interested in hearing from attendees on the presentation and procurement approach. To reach us, please email acco@dot.nyc.gov. NYC DOT anticipates releasing an RFQ in February 2022 with a subsequent RFP released to a shortlisted group around July 2022. NYC DOT also anticipates a Construction NTP to be issued on June 2023 (all dates subject to change). Staten Island Ferry Industry Day Presentation (pdf) Staten Island Ferry Industry Day Attendees List (pdf) Watch the Staten Island Ferry Industry Day Presentation on YouTube Listen to the Staten Island Ferry Industry Day Presentation on SoundCloud

More Resources

Appendix A

Appendix A - General Provisions Governing Contracts for Consultants, Professional, Technical, Human and Client Services. Download Appendix A

Adopt-A-Highway

NYC DOT's Adopt-A-Highway Program is an opportunity for on-location sponsorship for the businesses, organizations, or individuals that give back to their communities by providing clean and beautiful highways.

Citywide Resources

Citywide Bidders List

All vendors are encouraged to enroll on the New York Citywide bidder and receive more information on doing business in the City of New York. Go to the Citywide Bidders List

City Record

All City procurements, including DOT's capital construction projects, are advertised on the City record. Visit the City Record

Minority and Women-owned Business Enterprise

Learn more about MWBE Policies and Procedures FY21 Agency M/WBE Utilization Plan

NYC Construction Loan Program

The NYC Construction Loan assists small contractors, including M/WBEs, to competitively bid on City contracts. This pilot loan program helps address the difficulties that small construction firms encounter accessing capital at early stages when bidding on contracts with DOT. The loans range from $25,000 up to 30% of the contract value, but not more than $150,000. Find out how to access the billion dollar pool of construction contracts awarded by the City of New York

Disadvantaged Business Enterprise (DBE)

The DBE goal for the federally funded Ferry Boat procurement is 2.2%. This procurement has possible opportunities for vendors who qualify as DBEs to supply parts and services for the project. Interested Vendors may contact NYC DOT Agency Chief Contracting Officer at accomail@dot.nyc.gov (phone: 212-839-9292).

Contractors bidding on federally-funded NYC DOT projects are required to use DBEs. NYC DOT's DBE Goal for FFY 2025-2027 DBE Directory Find out more about becoming a certified DBE from the New York State DOT.

Resources from Other Agencies