Contracting Roadmap

Welcome to the Contracting Roadmap!

Want to learn how to do business with the City of New York?
The Contracting Roadmap will guide you through the process.

Start your contracting journey – click Get Ready To Do Business.

Click/tap each step in the path below.

1. Get Ready To
Do Business

2. Show the City
Who You Are

To do business with the City of New York, organizations should complete these steps:

Click/tap on a topic, or press the enter/return key on a topic to expand or collapse each section.

Ensure your organization has at least completed the following steps:

  1. Apply for an EIN/TIN with the IRS
  2. Register with the NYS Department of State
  3. Register with the NYS Charities Bureau (Nonprofits Only). For information on how to start a nonprofit, visit New York Council of Nonprofits Inc.

Foreign vendors must follow a different process. Contact the MOCS Service Desk to learn more.

Once you have established your organization, get started with these resources:

A Payee Information Portal (PIP) vendor account is needed to receive payments from the City of New York. In PIP, vendors can register for Electronic Funds Transfers/Direct Deposit, view financial transactions, and more.

Important: Create a PIP account first before setting up a PASSPort account. All contracting activities with the City of New York take place in one centralized procurement system: PASSPort, the City’s end-to-end digital procurement platform.

Create your PIP vendor account.

A NYC.ID is needed to request a vendor PASSPort account. PASSPort is the City of New York's end-to-end digital procurement platform.

See Create a PASSPort Account.

A NYC.ID is a single sign-on (SSO) system that allows users to access online services for multiple NYC agency systems using one set of login credentials, including PASSPort. Do not confuse NYC.ID with IDNYC.

If your organization does not have a PASSPort account, refer to Create a PASSPort Account to learn how to request an account for your organization. Once your account request has been approved by MOCS, you can log in to your new PASSPort account using your NYC.ID credentials and take various actions, including finding and responding to contracting opportunities.

Note: Be sure to designate the correct person to submit the account request. The requestor automatically becomes the Vendor Admin, with full administrative privileges, including the ability to update business information and add other users to the account. The Vendor Admin will also receive all PASSPort email notifications at the email address used during the account request submission. We recommend vendors to have more than one Vendor Admin to split the administrative work and ensure continuity.

Organizations providing Health and Human Services must complete a Health and Human Service Prequalification Application (HHS PQL Application) in PASSPort.

An HHS Prequalification is required to be eligible to respond to Health and Human Service solicitations issued in PASSPort.

HHS Prequalification is also a component of the City Council Discretionary Funding Award Clearance.

For instructions, watch Completing the HHS PQL Application (42 minutes) and Video: Nonprofits Submitting Charities Filings in PASSPort (48 minutes). For additional details, see the Guide: Submit the HHS Prequalification (PQL) Application.

For City Agencies to be able to initiate any contracting action with a vendor in PASSPort, vendors must be Filed in PASSPort, meaning they completed their PASSPort Vendor Enrollment (AKA disclosures) in PASSPort.

Completing the enrollment package involves logging into PASSPort, completing questionnaires and disclosures relating to the organization, and submitting required documentation. For instructions, see this guide: Completing the PASSPort Vendor Enrollment.

The PASSPort Vendor status (in the Vendor Profile) will update to Filed upon completion of vendor enrollment in PASSPort. Once in Filed status, if your organization's disclosures are outdated, update your vendor profile – here’s how: Submit a Change Request.


If your organization is a Nonprofit or qualifies as a Minority/Women-Owned Enterprise (M/WBE), Emerging Business Enterprise, or Locally-based Business Enterprise:


Are you a Nonprofit or For-profit organization?

Showing the City who you are as an organization helps City Agencies learn about what goods and services your organization can provide.

Has your organization enrolled in commodities and disclosed your NYC business certifications in PASSPort, and–if you are a health and human service provider–completed a Health and Human Service Prequalification Application?

3. Find Contracting
Opportunities

4. Respond to
Opportunities

Learn how to find contracting opportunities with the City of New York:

The next step in the process: Respond to Contract Opportunities.

Learn how to respond to contracting opportunities with the City of New York:

The next step in the process: Complete Award Tasks.

5. Complete
Award Tasks

Start Your Work,
Get Paid!

Which award has your organization received?

Once your contract is registered, you can start your work and begin invoicing. Contact your Agency contract manager to determine whether your contract's financials will be managed in PASSPort.

Visit PASSPort Financials for learning resources, including guides, live webinar training options, and FAQ.

If you have a Requirements Contract, find the vendor invoicing guides at Requirements Contracts.

Important: To get paid for goods and services delivered, a vendor must have a PIP account. Direct deposit and other payment arrangements must be set up and updated in PIP. See Guides listed on the PIP website.



Additional guidance can be found at: