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Doing Business with ACS

Doing Business with the City of New York

To do business with the City of New York, organizations need to create a vendor account in the City's Payee Information Portal (PIP) (to get paid) and also in Procurement and Sourcing Solutions Portal (PASSPort) (for all other contracting actions, including completing vendor disclosures, finding and responding to contracting opportunities, signing the contract upon contract award, and much more). The Mayor's Office of Contract Services (MOCS) developed and maintains PASSPort.

Learn more about PASSPort and contracting with NYC - visit the MOCS website: Getting Started: An Introduction to Doing Business with the City of New York.

To view contracting opportunities, visit the PASSPort Public Portal.

Note: A PASSPort account is required to respond to solicitations (RFx). Organizations looking to respond to Health and Human Services (HHS) solicitations need to have an approved HHS Prequalification Application in PASSPort.

Need Help or Have a Question?

For assistance regarding solicitations (RFx), reach out to the soliciting City Agency via the email address listed for the relevant RFx in PASSPort, or post a question via the Discussion Forum of the RFx.

Minority and Women-Owned Business Enterprise Opportunities

City agencies can award contracts of up to $500,000 for goods, professional services, standard services and construction directly to City-certified M/WBEs without formal competition using the M/WBE Noncompetitive Small Purchase Method. This streamlined process makes it easier for the City to do business with M/WBEs. Don't miss out! Be ready to receive and respond to these opportunities directed specifically to our City-certified M/WBE businesses by creating an account in PASSPort today. Find the simple two-step account creation instructions here.

The Administration for Children's Services is committed to business opportunities that provide employment for contractors and workers who reflect the diverse composition of New York City. We make good faith efforts to utilize certified minority and women-owned business enterprise (M/WBE) vendors whenever possible.

If you are interested in becoming a New York City-certified M/WBE, please visit the Department of Small Business Services.

Benefits of M/WBE certification include:

  • Better bid access to city-funded contracts
  • Networking opportunities with government buyers
  • One-on-one procurement counseling and bid preparation assistance
  • Free advertising in the online directory of certified businesses
  • Access to low-interest loans

If you are interested in current contracting opportunities with the Administration for Children's Services, please visit our list of M/WBE Opportunities.

If you are interested in finding City-certified M/WBEs for subcontracting work, access the New York City Department of Small Business Services website for further information.

City Council Discretionary Awards

Beginning Fiscal Year 2021, City Council discretionary contracts will be managed in PASSPort, the City's digital Procurement and Sourcing Solutions Portal. If your organization has awards to be cleared in FY21, it must have a PASSPort account. Please see this one-page Account Creation Guide for more information. To view your organization's award designations and their clearance status, please visit the Discretionary Award Tracker. More information about the discretionary award process is available on the NYC Nonprofits Discretionary Funding page.

HHS Solicitations

To Respond to Health and Human Services Solicitations

Health and Human Services (HHS) Requests for Proposals (RFPs) are released through PASSPort. Providers should always check the PASSPort Public Portal to maintain awareness of all upcoming HHS RFPs.

To respond to HHS RFPs in PASSPort, providers must:

  1. Have a PASSPort account. Create a PASSPort account.
  2. Be prequalified in PASSPort. To determine your organization's prequalification status or to become prequalified in PASSPort, please reference the HHS Prequalification in PASSPort Provider Information Sheet.

For more information and resources, visit the Learning to Use PASSPort webpage.

ACS Business Opportunities

Go to RFP Online to search opportunities to provide non-human services and goods to ACS. Download the current Non-Human Services RFPs, Bids, and M/WBE opportunities offered by ACS. You may be asked to provide details about your organization.

Child Welfare 20/21 Project

In preparation and planning for the future of foster care and prevention services contracts, New York City's Administration for Children's Services created the Child Welfare 20/21 Project. Through this ACS cross-divisional project both the Division of Prevention Services and the Division of Family Permanency conducted in depth analyses of their existing programs. These analyses looked at all aspects of service delivery to identify what's working as well as service gaps that should be addressed. In addition to the research ACS completed, we partnered with the provider community through the creation of a Provider Advisory Committee. This Committee played a key role as ambassadors for all of NYC's provider agencies in helping to ensure the experiences and needs of our providers, youth, and families are captured to inform this process. Information collected through the Committee meetings informed ACS' implementation team in its analysis of contracted Child Welfare Services and planning for future solicitations.

Through this project, we created a communication booklet that holds the CW 20/21 project's overview, information sharing strategy, provider engagement survey outcomes, and provider agency listening tour outcomes. The communication booklet, the Advisory Committee agendas, the PowerPoint presentations, and the meeting minutes are all available through the links below.

The CW20/21 Project informed the new ACS Prevention Services contracts that launched in July 2020, the ACS Foster Care and Residential Services Concept Paper (November 2019), and the ACS Foster Care and Residential Services RFP that ACS expects to release in Spring 2021.

Provider Advisory Committee Kick-off materials

Provider Advisory Committee materials - Session 2

Provider Advisory Committee materials - Session 3

Provider Advisory Committee materials - Session 4

Provider Advisory Committee materials - Session 5

Announcement of NYC ACS Procurement Timeline for Child Welfare Contracts

RFP for ACS Parent Advocate/Initial Child Safety Conference Initiative

The NYC Administration for Children's Services (ACS) is currently in the process of re-procuring its contracts for the ACS Parent Advocate / Initial Child Safety Conference Initiative. ACS seeks to partner with providers who will recruit, train, deploy, and supervise parents with lived experience in the child welfare system to serve as Parent Advocates who will provide advocacy and support to parents, youth, and families before, during, and after Initial Child Safety Conferences. The Request for Proposals is now public, and can be viewed in PASSPort.

Programs & Initiatives