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Discretionary Award Tracker
The Discretionary Tracker is a digital tool to search the status of all City Council Discretionary Awards from the past three fiscal years. For a comprehensive overview of the Discretionary Award Process, including the Procedural Requirements outlined below, please refer to the Guide: Understanding New York City Council Discretionary Funding and Discretionary Checklist.
Need help or have a question? Submit an inquiry to the MOCS Service Desk.
Note: The tracker is not updated in real time. It is updated about every six weeks, after City Council votes on transparency resolutions.
Please check the “Data as of…” date near the search box. If your organization completed any of the requirements after that date, the status of your award(s) will only change with the next update. Your organization should only contact MOCS if a requirement completed before that date still appears outstanding.
The following statuses are reflected in the Award Tracker
Cleared – Contact Contracting Agency
Cleared means your award has moved from City Council allocation to processing by a City contracting agency. Most agencies manage contract processing in PASSPort, the City’s digital procurement system. PASSPort will send your organization’s Vendor Admin(s) a task notification email when it is time to start contract document submission. Providers can find helpful user guides on the Learn PASSPort page.
Refer to our Discretionary Award Process webpage for a list of documents that providers may be required to complete and upload to PASSPort. Department of Cultural Affairs (DCLA) awards are not processed through PASSPort; DCLA will contact their cleared awardees.
Create PIP Account
A Payee Information Portal (PIP) account is needed to receive payments from the City of New York. In PIP, awardees can register for Electronic Funds Transfers/Direct Deposit, view financial transactions, and more.
Important: If your organization is new to City systems, create a PIP account first, before setting up a PASSPort account.
Submit Prequalification Application in PASSPort
Every discretionary awardee must have an Approved HHS Accelerator Prequalification Application or Discretionary Prequalification Application in PASSPort, the City’s digital procurement system. If your organization does not have a PASSPort account, create a PASSPort account.
You only need to complete one of the Prequalification (PQL) applications. We encourage providers who only receive City funding through discretionary awards to complete the shorter Discretionary PQL Application. However, if your organization plans to respond to human services solicitations in PASSPort, complete the HHS PQL Application instead.
To become prequalified in PASSPort, please consult the PASSPort Resources Library webpage and search for prequalification. Organizations that are exclusively funded by DCLA are exempt from prequalification in PASSPort.
Complete Capacity Building Training
Awardees that receive $750,000 or more in cumulative discretionary funding (per fiscal year) are exempt from completing City Council's Capacity Building Training.
Awardees are required to complete City Council's Capacity Building Training and obtain certification if they receive cumulative discretionary funding (per fiscal year) that amounts to less than $750,000.
The Discretionary Award Tracker will automatically reflect when an organization meets exemption from the training requirement.
A Capacity Building Training Certificate is valid for three years and flows with the specific individual that completed the course. Enroll in the online Capacity Building Training at http://mocs.matrixlms.com using code UDKE-BQAO. Please refer to these instructions for step-by-step guidance.
Pending City Council Clearance
Please contact the City Council Discretionary Unit at discretionary@council.nyc.gov. If your award is a Council Member item, you may also reach out to your Council Member’s Office. For an outline of City Council’s vetting process, please refer to City Council’s Discretionary Funding Policies and Procedures on the City Budget page, under recent budget news.
Not Approved by DCLA
Please contact the City Council Discretionary Unit at discretionary@council.nyc.gov. Only awardees that are determined to be eligible for the Cultural Development Fund may receive discretionary funding through DCLA.