Checklist: City Council Discretionary Funding
The checklist can be used to help nonprofits as they progress through the City Council Discretionary Funding process. This checklist covers the entire process including the crucial step to complete contracting tasks in PASSPort. After checking the Discretionary Award Tracker for clearance, awardees should reach out to their contracting Agency for next steps.
- ☐ Submit the New York City Council Discretionary Funding Application
Timeline = 6 weeks, January – February - ☐ Complete Procedural Requirements for Award Clearance
Timeline = 6 weeks, January – February- ☐ Address all application requirements and documents for City Council Clearance.
- ☐ Request a PASSPort Account.
- ☐ Submit an HHS Prequalification (PQL) Application OR
- ☐ Submit a Discretionary PQL Application in PASSPort
- ☐ Complete the online Capacity Building Training
- ☐ Check Award Designations
- ☐ Check Schedule C (Timeline = June – July)
- ☐ Check City Council Transparency Resolution (Timeline = July – May)
- ☐ Check the Discretionary Award Tracker
Timeline = July – End of Fiscal Year (June 30th)- ☐ Confirm Discretionary Award Status.
- ☐ Identify pending Procedural Requirements.
- ☐ Complete Contracting Tasks in PASSPort
Timeline = After Award Clearance – Year 1 of Multiyear Discretionary Contract ONLY*- ☐ Complete Vendor Document Submission.
- ☐ Complete Vendor Final Review.
- ☐ Complete DocuSign E-Signature Transaction.
- ☐ Contract Management
- ☐ Submit Budget.
- ☐ Submit Invoices (upon contract registration).
- ☐ Get paid!
Key Resources
Last updated: May 12, 2025