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Procurement Information
Through the City’s procurement process, the Department for the Aging (NYC Aging) enters into contract agreements with hundreds of community partners to deliver services to older New Yorkers. The process typically starts with NYC Aging issuing a concept paper that describes the services it wants to procure. Based on the comments it receives, NYC Aging then issues a Request for Proposals (RFP) through the City’s PASSPort System. An evaluation committee rates the proposals, and those that best satisfy the RFP requirements and meet the City’s needs are selected for contract award.
To ensure parity among proposals, NYC Aging created a series of online training videos to help organizations better understand the RFP process and insight into preparing proposals. Watch the videos here.
If you have additional questions about the procurement process, please submit them to NYC Aging through this form or email rfp@aging.nyc.gov.
Concept Papers and RFPs
HUD Older Adults Home Modification Negotiated Acquisition – 12526N0001
Proposal Due Date: December 9, 2025, at 2:00 pm
The NYC Department for the Aging (NYC Aging) through grant funds from the U.S. Department of Housing and Urban Development (HUD), Office of Lead Hazard Control and Healthy Homes, is seeking to expand the reach of NYC Aging’s existing programs that offer older adults the ability to age-in-place. Through the HUD Older Adults Home Modification Program (OAHMP), from January 1, 2026 to March 31, 2028, one provider will serve at least 126 housing units, making residences safer and more accessible through a wide range of low-cost, high-impact home modifications and repairs. It is anticipated that one citywide contract will come out of this competitive Negotiated Acquisition (NA) solicitation (EPIN 12526N0001).
Only providers previously selected by NYC Aging and other qualified vendors that have expressed interest and were approved by the agency are eligible to apply to this solicitation. Any and all communication with NYC Aging about this Negotiated Acquisition solicitation should be addressed to RFP@aging.nyc.gov.
Responding providers should examine all NA solicitation documents for details about required elements of the program prior to submitting a proposal response to this solicitation. For the solicitation documents and more information, please click here: HUD Home Modification NA
Caregiver Services Request for Proposals – 12526P0002
Pre-Proposers Conference: November 21, at 11:30am
Due Date: January 12, 2026, at 2:00 pm
Through this Request for Proposals (RFP) (EPIN 12526P0002), NYC Department for the Aging (NYC Aging) is seeking qualified providers who can offer needed support services to caregivers through NYC Aging's Caregiver Services Program. The program provides caregivers with a variety of services to help them in caring for family members and friends—whether the caregiver or care receiver is an older adult. Staff from the Caregiver Program provide individualized information and assistance with accessing benefits, supportive counseling, and training to caregivers seeking help. Caregivers can also access support groups, respite care (short-term caregiver relief services), and supplemental services through the program.
An anticipated 9 contract awards will be made through this RFP, awarding one contract per competition pool. NYC Aging reserves the right to award more than one contract per competition pool. The anticipated start date of these contract awards is July 1, 2026. Proposers can only submit one proposal per competition pool. If the proposer wishes to propose in more than one competition pool, proposer must submit a proposal in each competition pool separately.
| Competition/ Catchment Area | Community Districts Served |
|---|---|
| Brooklyn 1 | BK 9, 10-15, 17, 18 |
| Brooklyn 2 | BK 1-8, 16 |
| Manhattan 1 | MN 1-7 |
| Bronx 1 / Manhattan 2 | BX 1-8, MN 8-12 |
| Bronx 2 | BX 9-12 |
| Queens 1 | QN 1-7 |
| Queens 2 | QN 8-14 |
| Staten Island 1 | SI 1-3 |
| Citywide | Citywide |
For RFP documents and more information, please click here: Caregiver Services RFP
M/WBE Contracting Opportunities
For businesses owned by minorities and women, being certified with the New York City Department of Small Business Services provides greater access to contracting opportunities and resources for subcontractors, including a template of a subcontractor agreement.
NYC Aging is committed to increasing participation opportunities for Minority and Women-owned Business Enterprises (M/WBE) and to enhance the ability of such firms to compete for agency contracts. The following solicitations are open to NYC Certified M/WBE vendors only. To express an interest in providing one or more of the goods and services below or ask general questions, M/WBE vendors can email mwbe@aging.nyc.gov. The email should include contact information and your organization’s FMS Vendor Code, if known.
- Cleaning Services
- Catering
- Locksmith Services
- Business Consulting Services
City agencies can award contracts of up to $1,500,000 for goods, professional services, standard services, and construction directly to City-certified M/WBEs without formal competition using the M/WBE Noncompetitive Small Purchase Method. This streamlined process makes it easier for the City to do business with M/WBEs.
Don't miss out! Be ready to receive and respond to these opportunities directed specifically to our City-certified M/WBE businesses by creating an account in PASSPort today.
Doing Business with the City of New York
To do business with the City of New York, and to receive payment for your services, organizations need to create a vendor account in the City’s Payee Information Portal (PIP) and also in the Procurement and Sourcing Solutions Portal (PASSPort) for contracting actions (which include completing vendor disclosures, finding and responding to contracting opportunities, signing the contract upon contract award, and much more).
To view contracting opportunities, visit the PASSPort Public Portal. Note: A PASSPort account and an approved HHS Prequalification Application in PASSPort is required in order to respond to solicitations.
Need Help or Have a Question?
- For assistance with PIP, please refer to the PIP website or reach out to pip@fisa-opa.nyc.gov.
- For PASSPort learning resources, visit MOCS PASSPort FAQs.
- For technical assistance when using PASSPort, submit a ticket with the MOCS Service Desk.
- For assistance regarding solicitations, reach out to rfp@aging.nyc.gov.
City Council Discretionary Awards
City Council discretionary contracts are managed and processed in PASSPort. In order to receive the funds from your discretionary contract, the City Council and/or Borough President awards must be fully cleared. To view your organization’s award designations and their clearance status, please visit the Discretionary Award Tracker. In order for awards to fully clear, the following must take place:
- Application for Discretionary funds must be submitted by the deadline to City Council ahead of time (apply on the New York City Council website)
- Clearance from City Council (reach out to discretionary@council.nyc.gov for more information)
- HHS Accelerator Prequalification is approved in PASSPort (HHS PQL Manual)
- Capacity Building Training is completed by contractor (Steps for Capacity Building Training)
More information about the discretionary award process is available on the NYC Nonprofits Discretionary Funding page.