Procurement Information

Through the City’s procurement process, the Department for the Aging enters into contract agreements with hundreds of community partners to deliver services to older New Yorkers.

The process typically starts with NYC Aging issuing a concept paper that describes the services it wants to procure. Based on the comments it receives, NYC Aging then issues a request for proposals (RFP) through the City’s PASSPort System. An evaluation committee rates proposals and selects those that best meet the City’s needs.

To ensure parity among proposals, NYC Aging created a series of online training videos to help organizations better understand the RFP process. The online training video series gives an overview of the RFP application preparation and review process. Watch the videos here.

If you have additional questions about the procurement process, please submit them to NYC Aging through this form.

Concept Papers and RFPs

There are no concept paper or RFP at this time.

M/WBE Contracting Opportunities

The Department for the Aging is committed to increasing participation opportunities for Minority and Women-owned Business Enterprises (M/WBE) and to enhance the ability of such firms to compete for Agency contracts. The following solicitations are open to NYC Certified M/WBE vendors only. To express an interest in providing one or more of the goods and services below or ask general questions, M/WBE vendors can email mwbe@aging.nyc.gov. The email should include vendor contact information and the FMS reference number, if known.

Ageism Campaign Production Services
Cleaning Services
Catering
Maintenance of Office Equipment
Moving Relocation Services
Development of Service Finder/Virtual Programming - IT Services

Please note that by submitting an Expression of Interest you are consenting to receive an e-mail solicitation regarding this procurement. The solicitations listed here are anticipated opportunities and do not obligate the Agency any way. Learn more information about the NYC M/WBE Program.

City agencies can award contracts of up to $500,000 for goods, professional services, standard services and construction directly to City-certified M/WBEs without formal competition using the M/WBE Noncompetitive Small Purchase Method. This streamlined process makes it easier for the City to do business with M/WBEs. Don't miss out! Be ready to receive and respond to these opportunities directed specifically to our City-certified M/WBE businesses by creating an account in PASSPort today. Find the simple two-step account creation instructions here.

Check Contract Status

Doing Business with the City of New York

To do business with the City of New York, organizations need to create a vendor account in the City’s Payee Information Portal (PIP) (to get paid) and also in Procurement and Sourcing Solutions Portal (PASSPort) (for all other contracting actions, including completing vendor disclosures, finding and responding to contracting opportunities, signing the contract upon contract award, and much more). The Mayor’s Office of Contract Services (MOCS) developed and maintains PASSPort.

Learn more about PASSPort and contracting with NYC – visit the MOCS website: Getting Started: An Introduction to Doing Business with the City of New York

To view contracting opportunities, visit the PASSPort Public Portal.

Note: A PASSPort account is required to respond to solicitations (RFx). Organizations looking to respond to Health and Human Services (HHS) solicitations need to have an approved HHS Prequalification Application in PASSPort.

Need Help or Have a Question?

For assistance with PIP, please refer to the PIP website.
For PASSPort learning resources, visit MOCS Learning to Use PASSPort.
For technical assistance when using PASSPort, submit an inquiry to the MOCS Service Desk.
For assistance regarding solicitations (RFx), reach out to the soliciting City Agency via the email address listed for the relevant RFx in PASSPort, or post a question via the Discussion Forum of the RFx.

City Council Discretionary Awards

Beginning Fiscal Year 2021, City Council discretionary contracts will be managed in PASSPort, the City's digital Procurement and Sourcing Solutions Portal. If your organization has awards to be cleared in FY21, it must have a PASSPort account. Please see this one-page Account Creation Guide for more information. To view your organization’s award designations and their clearance status, please visit the Discretionary Award Tracker. More information about the discretionary award process is available on the NYC Nonprofits Discretionary Funding page.

HHS Solicitations

Health and Human Services (HHS) Requests for Proposals (RFPs) are released through PASSPort. Providers should always check the PASSPort Public Portal to maintain awareness of all upcoming HHS RFPs. To respond to HHS RFPs in PASSPort, providers must:

Have a PASSPort account. To create a PASSPort account, click here.
Be prequalified in PASSPort. To determine your organization's prequalification status or to become prequalified in PASSPort, please reference the HHS Prequalification in PASSPort Provider Information Sheet.

For more information and resources, visit the Learning to Use PASSPort webpage.

NYC Small Business Services

For businesses owned by minorities and women, the New York City Department of Small Business Services provides greater access to contracting opportunities and resources for subcontractors, including a template of a subcontractor agreement.