Procurement Information

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Through the City’s procurement process, the Department for the Aging (NYC Aging) enters into contract agreements with hundreds of community partners to deliver services to older New Yorkers. The process typically starts with NYC Aging issuing a concept paper that describes the services it wants to procure. Based on the comments it receives, NYC Aging then issues a Request for Proposals (RFP) through the City’s PASSPort System. An evaluation committee rates the proposals, and those that best satisfy the RFP requirements and meet the City’s needs are selected for contract award.

To ensure parity among proposals, NYC Aging created a series of online training videos to help organizations better understand the RFP process and insight into preparing proposals. Watch the videos here.

If you have additional questions about the procurement process, please submit them to NYC Aging through this form or email rfp@aging.nyc.gov.

Concept Papers and RFPs

Caregiver Program Concept Paper

Response Due Date: September 26, 2025 5:00pm

The NYC Department for the Aging's (NYC Aging) Caregiver Services Program provides caregivers with a variety of services to help them in caring for family members and friends—whether the caregiver or care receiver is an older adult. Staff from the Caregiver Program provide individualized information and assistance with accessing benefits, supportive counseling, and training to caregivers seeking help. Caregivers can also access support groups, respite care (short-term caregiver relief services), and supplemental services through the program.

This Concept Paper is being issued to provide potential proposers and stakeholders an overview and background of the existing program, as well as potential changes, which will be expanded on in the upcoming Request for Proposals (RFP) anticipated to be released later in 2025. NYC Aging invites readers of this Concept Paper to provide feedback as it prepares the RFP.

Comments and questions in response to this concept paper are invited by no later than September 26, 2025. Please email Mary Tracy at rfp@aging.nyc.gov and write “Caregiver Concept Paper” in the subject line. Link to Concept Paper

M/WBE Contracting Opportunities

For businesses owned by minorities and women, being certified with the New York City Department of Small Business Services provides greater access to contracting opportunities and resources for subcontractors, including a template of a subcontractor agreement.

NYC Aging is committed to increasing participation opportunities for Minority and Women-owned Business Enterprises (M/WBE) and to enhance the ability of such firms to compete for agency contracts. The following solicitations are open to NYC Certified M/WBE vendors only. To express an interest in providing one or more of the goods and services below or ask general questions, M/WBE vendors can email mwbe@aging.nyc.gov. The email should include contact information and your organization’s FMS Vendor Code, if known.

  1. Cleaning Services
  2. Catering
  3. Locksmith Services
  4. Business Consulting Services

City agencies can award contracts of up to $1,500,000 for goods, professional services, standard services, and construction directly to City-certified M/WBEs without formal competition using the M/WBE Noncompetitive Small Purchase Method. This streamlined process makes it easier for the City to do business with M/WBEs.

Don't miss out! Be ready to receive and respond to these opportunities directed specifically to our City-certified M/WBE businesses by creating an account in PASSPort today.

Doing Business with the City of New York

To do business with the City of New York, and to receive payment for your services, organizations need to create a vendor account in the City’s Payee Information Portal (PIP) and also in the Procurement and Sourcing Solutions Portal (PASSPort) for contracting actions (which include completing vendor disclosures, finding and responding to contracting opportunities, signing the contract upon contract award, and much more).

To view contracting opportunities, visit the PASSPort Public Portal. Note: A PASSPort account and an approved HHS Prequalification Application in PASSPort is required in order to respond to solicitations.

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City Council Discretionary Awards

City Council discretionary contracts are managed and processed in PASSPort. In order to receive the funds from your discretionary contract, the City Council and/or Borough President awards must be fully cleared. To view your organization’s award designations and their clearance status, please visit the Discretionary Award Tracker. In order for awards to fully clear, the following must take place:

  1. Application for Discretionary funds must be submitted by the deadline to City Council ahead of time (apply on the New York City Council website)
  2. Clearance from City Council (reach out to discretionary@council.nyc.gov for more information)
  3. HHS Accelerator Prequalification is approved in PASSPort (HHS PQL Manual)
  4. Capacity Building Training is completed by contractor (Steps for Capacity Building Training)

More information about the discretionary award process is available on the NYC Nonprofits Discretionary Funding page.