Procurement Information

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Through the City’s procurement process, the Department for the Aging (NYC Aging) enters into contract agreements with hundreds of community partners to deliver services to older New Yorkers. The process typically starts with NYC Aging issuing a concept paper that describes the services it wants to procure. Based on the comments it receives, NYC Aging then issues a Request for Proposals (RFP) through the City’s PASSPort System. An evaluation committee rates the proposals, and those that best satisfy the RFP requirements and meet the City’s needs are selected for contract award.

To ensure parity among proposals, NYC Aging created a series of online training videos to help organizations better understand the RFP process and insight into preparing proposals. Watch the videos here.

If you have additional questions about the procurement process, please submit them to NYC Aging through this form or email rfp@aging.nyc.gov.

Concept Papers and RFPs

New York Connected Communities Negotiated Acquisition – 12525N0002

Pre-Proposal Conference: April 24, 2025, at 11am
Proposal Due Date: May 22, 2025, at 2:00 pm

The NYC Department for the Aging (NYC Aging) in partnership with the NYC Office of Technology and Innovation (NYC OTI) is seeking to contract with one provider to offer one-on-one technical support and develop digital literacy training programs designed for older adults across New York City that enhances their digital skills in various areas including utilizing online resources for technology classes and social interaction, using government benefit websites and mobile applications, recognizing and avoiding online scams, and accessing relevant support programs. The awarded provider would also be responsible for facilitating the availability of necessary software and technology, conducting technology needs assessments, and conducting community outreach to encourage older adults to take advantage of this program. It is anticipated that one citywide contract will come out of this competitive Negotiated Acquisition (NA) solicitation (EPIN 12525N0002).

Only providers previously selected by NYC Aging and other qualified vendors that have expressed interest and were approved by the agency are eligible to apply to this solicitation. Responding providers should examine all NA solicitation documents for details about required elements of the program prior to submitting a proposal response to this solicitation.

For the solicitation documents and more information, please click here: NY Connected Communities Solicitation

Any and all communication with NYC Aging about this Negotiated Acquisition solicitation should be addressed to RFP@aging.nyc.gov.

Minor Home Repairs Program Negotiated Acquisition – 12525N0003

Pre-Proposal Conference: April 28, 2025, at 12pm
Proposal Due Date: May 22, 2025, at 2:00 pm

The NYC Department for the Aging (NYC Aging) is seeking to contract with one provider to offer a variety of minor home modifications and repairs to low/moderate income older adult homeowners citywide which may include safety and security, non-structural plumbing, carpentry, non-structural electric and heating, home maintenance, masonry, and weatherization. The awarded provider would also be responsible for initial in-home assessments conducted by a social worker which determine eligibility, assess the older adult’s well-being, identify the repairs needed, and examine the underlying causes of disrepair. It is anticipated that one citywide contract will come out of this competitive Negotiated Acquisition (NA) solicitation (EPIN 12525N0003).

Only providers previously selected by NYC Aging and other qualified vendors that have expressed interest and were approved by the agency are eligible to apply to this solicitation. Responding providers should examine all NA solicitation documents for details about required elements of the program prior to submitting a proposal response to this solicitation.

For the solicitation documents and more information, please click here: Minor Home Repairs Solicitation

Any and all communication with NYC Aging about this Negotiated Acquisition solicitation should be addressed to RFP@aging.nyc.gov.

M/WBE Contracting Opportunities

For businesses owned by minorities and women, being certified with the New York City Department of Small Business Services provides greater access to contracting opportunities and resources for subcontractors, including a template of a subcontractor agreement.

NYC Aging is committed to increasing participation opportunities for Minority and Women-owned Business Enterprises (M/WBE) and to enhance the ability of such firms to compete for agency contracts. The following solicitations are open to NYC Certified M/WBE vendors only. To express an interest in providing one or more of the goods and services below or ask general questions, M/WBE vendors can email mwbe@aging.nyc.gov. The email should include contact information and your organization’s FMS Vendor Code, if known.

  1. Cleaning Services
  2. Catering
  3. Locksmith Services
  4. Business Consulting Services

City agencies can award contracts of up to $1,500,000 for goods, professional services, standard services, and construction directly to City-certified M/WBEs without formal competition using the M/WBE Noncompetitive Small Purchase Method. This streamlined process makes it easier for the City to do business with M/WBEs.

Don't miss out! Be ready to receive and respond to these opportunities directed specifically to our City-certified M/WBE businesses by creating an account in PASSPort today.

Doing Business with the City of New York

To do business with the City of New York, and to receive payment for your services, organizations need to create a vendor account in the City’s Payee Information Portal (PIP) and also in the Procurement and Sourcing Solutions Portal (PASSPort) for contracting actions (which include completing vendor disclosures, finding and responding to contracting opportunities, signing the contract upon contract award, and much more).

To view contracting opportunities, visit the PASSPort Public Portal. Note: A PASSPort account and an approved HHS Prequalification Application in PASSPort is required in order to respond to solicitations.

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City Council Discretionary Awards

City Council discretionary contracts are managed and processed in PASSPort. In order to receive the funds from your discretionary contract, the City Council and/or Borough President awards must be fully cleared. To view your organization’s award designations and their clearance status, please visit the Discretionary Award Tracker. In order for awards to fully clear, the following must take place:

  1. Application for Discretionary funds must be submitted by the deadline to City Council ahead of time (apply on the New York City Council website)
  2. Clearance from City Council (reach out to discretionary@council.nyc.gov for more information)
  3. HHS Accelerator Prequalification is approved in PASSPort (HHS PQL Manual)
  4. Capacity Building Training is completed by contractor (Steps for Capacity Building Training)

More information about the discretionary award process is available on the NYC Nonprofits Discretionary Funding page.