Micro Purchase Prequalification List for Responsibility (Micro PQL)

The Micro Purchase Prequalification List for Responsibility (Micro PQL) is an essential initiative by NYCHA aimed at strengthening the procurement process for micro purchases (awards of up to $10,000). This program ensures that all vendors meet necessary standards for responsibility and integrity, enhancing the efficiency and transparency of our vendor selection process. It is important to note that prequalification is specifically for responsibility.

Effective September 30, 2024, you must be on the Micro PQL to qualify for micro purchase awards (awards of up to $10,000). Completing Procurement Ethics Training and uploading the certificate to iSupplier is how you communicate your intention to be placed on the Micro PQL. Please refer to the "How to Get on the Micro PQL" section below for the requirements.

Micro PQL Approved Vendor List

To view the live list of approved vendors for the Micro PQL, visit the Micro PQL public vendor list. It displays each vendor's Micro PQL expiration date along with their M/WBE and S3BC status.

Confirming Your Placement on the Micro PQL Vendor List

Once your placement on the Micro PQL is confirmed, you will receive a notification through iSupplier. iSupplier will send reminders about upcoming expirations and any actions needed on your part.

If you have any questions regarding your placement, please reach out to NYCHA at micropql@nycha.nyc.gov.

If you are looking for the NYCHA Skilled Trades Pre-Qualified Lists (PQLs), visit the NYCHA Skilled Trades Pre-Qualified Lists page.

Benefits of Prequalification

• Eligibility: Only prequalified vendors will be eligible for micro purchase opportunities.
• Integrity and Compliance: Ensures vendor integrity and compliance.
• Streamlined Process: Facilitates a more efficient procurement process.

How to Get on the Micro PQL

1. Become filed in PASSPort – Mayor's Office of Contract Services (MOCS): All vendors are required to be filed in the City of New York's procurement platform, PASSPort. If you haven't already done so, please visit PASSPort (MOCS).

   Also linked here are the pages for Learning to Use PASSPort, PASSPort Frequently Asked Questions (FAQs), and the MOCS PASSPort Online Help Desk.

2. Create a NYCHA iSupplier profile: An iSupplier account is required. Please make sure that your NYCHA iSupplier profile is up to date for contact information and commodities. While you have the option to select all commodities, we strongly recommend selecting only those where your experience and expertise lie.
   • iSupplier login – NYCHA
   • iSupplier Vendor Registration – NYCHA
3. Complete and upload required training: Attend the Procurement Ethics Training by the end of June 2024. Training must be completed by your principal and integrated into your organization's policies and practices. The training attestation certificate must be uploaded to your iSupplier account.

   Completing the training and uploading the certificate in iSupplier is how you communicate your intention to be placed on the Micro PQL.

   Take the Procurement Ethics Training course

   Please reference the iSupplier Attachment Upload Guide – Ethics Training Certification (PDF) to assist you in uploading your Ethics Training Attestation Certification to iSupplier.

   For questions, please email micropql@nycha.nyc.gov.

4. Review and approval: NYCHA's Department of Procurement Ethics and Vendor Responsibility (PEVR) will review your application. Approved vendors will be added to the Micro PQL.

Maintaining Your Prequalified Status

Maintaining your prequalified status is crucial to continue participating in NYCHA's micro purchase opportunities. Prequalification remains in effect for three years. However, to remain on the Micro PQL, you must:

• Keep your information updated: Ensure all your information is up to date at all times in iSupplier and PASSPort.
• Requalify every three years: Before the end of the three-year period, you must requalify. This involves:
  • Updating PASSPort: You must either update your PASSPort profile or submit a certificate of no change.
  • Completing the required training: All principals and officers must retake the Procurement Ethics Training.
  • Cooperating with a responsibility review: Undergo a responsibility review conducted by NYCHA every three years.

NYCHA will send notices to vendors before their prequalification is about to expire.

Failure to requalify will result in immediate removal from the Micro PQL.

Removal from the Micro PQL

NYCHA reserves the right to remove vendors from the Micro PQL at its discretion. Reasons for removal may include, but are not limited to:

• Fraud/Corruption: Involvement in fraudulent or corrupt activities, such as bribery, gratuities, non-disclosure, price fixing, and bid-rigging.
• Nonresponsibility determination: A determination of nonresponsibility by a government entity.
• Debarment/Ineligibility: Debarment or ineligibility by any government entity.
• Failure to take ethics training: Failing to complete the required ethics training.
• PASSPort caution: Receiving a caution or negative finding in the PASSPort (MOCS) system.
• Poor performance: Poor performance on prior awards.
• Soliciting work: Soliciting work at NYCHA developments.

Contact Us

For questions or support, email our dedicated mailbox at micropql@nycha.nyc.gov.

We look forward to your participation in making this initiative a success.