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Contract Development Unit (CDU)

The Contract Development Unit (CDU) is responsible for developing agency contracts, excluding discretionary contracts, lease agreements, line-item contracts, Memoranda of Understanding (MOUs), and Capital Infrastructure Program (CIP) agreements. Certain contracts may also include discretionary funding components, as applicable. The CDU also customizes contract-specific terms, variables, and provisions to meet the requirements of each Community-Based Organization (CBO).

These contracts establish the framework for partnerships between the Agency and its service providers, supporting the delivery of high-quality programs for youth, families, and communities throughout New York City. They also provide the contractual framework for the administration and oversight of City, State, and when applicable, Federal funding. 

Key responsibilities of the Contract Development Unit 

  • Preparing and processing contract agreements while working closely with CBOs to ensure all required contract documentation is submitted through PASSPort. 
  • Reviewing submitted documents for accuracy, completeness, and compliance with contractual requirements.
  • Transmitting completed contract packages to PACE to initiate the procurement process and facilitate timely contract registration.
  • Collaborating with internal and external stakeholders through effective coordination, communication, and problem-solving to support an efficient contracting process. 

CDU is committed to fostering strong, productive partnerships with Community-Based Organizations and service providers, recognizing that these relationships are essential to achieving DYCD’s mission and delivering impactful services to New York City communities.

Contract Development Process: 

  1. CDU Develops all non-discretionary contracts for DYCD. 
  2. The Contract Development Associate (CDA) initiates contact with the provider via email to begin the contract development process.
  3. Providers are responsible for preparing and submitting required contract documents in PASSPort. 
  4. CDA reviews submissions promptly to ensure accuracy and completeness. 
  5. Once reviewed, the contract package is transmitted to Procurement, Accountability, Contracts, and Evaluation (PACE), to begin procurement and support timely contract registration. 

Required Documents 

Authoring Documents needed to move contracts through the Contract Development stage include: 

  • Contract Document
  • Budget
  • Workscope/ Program Plan 
  • LL34 
  • Tax Affirmation: View Tax Affirmation 
  • Insurance
  • Labor Peace Agreement Certification (LPAC): View LPAC


For Providers

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"To Do" List for Providers

  • Stay connected: Monitor PASSPort notifications, DYCD emails, and meet deadlines 
  •  Maintain current contact information in PASSPort, DYCD CONNECT, and on all documents; submit any organizational changes via email (on letterhead, signed by the Executive Director) to accoemail@dycd.nyc.gov 
  • Assign required roles properly: Vendor Admin, Procurement L2, and Vendor Contract Signatory (essential for setup and task completion)  
  • Ensure at least one Vendor Admin or Procurement L2 is authorized to complete the LL34 Compliance tab 
  • Complete all documents fully, including every section (indicate “None” or n/a as applicable) 
  • Maintain current insurance and submit documentation to dycdinsurance@dycd.nyc.gov; invalid insurance can delay contract registration and impact cash flow 
  • Maintain communication with key liaisons within DYCD e.g., the Program Management Team, Contract Development Associate, DYCD Insurance, Procurement Analyst, Budget Analyst 
    • Include the DYCD Program Area, Organization Name, Fiscal Year and Contract # in the subject and body of all email correspondence: (Example- COMPASS, We R DYCD_ FY’ 27_Contract # 123456)  


Common Submission Issues

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Monitoring Notifications & Navigating PASSPort 

  • Keep contact information up to date in PASSPort, DYCD CONNECT, and all documents, and submit any organizational changes in writing (on letterhead, signed by the Executive Director) to accoemail@dycd.nyc.gov.  
  • Complete LL34 and Site tab (address, service location) accurately 


Document Submission

  • Review and Submit documents: Contract, Budget Detail, Scope of Work, Tax Affirmation, Labor Peace Agreement Certification (LPAC) - (if applicable), Brokers Certification 
  • Maintain up to date Insurance and submit insurance documents to dycdinsurance@dycd.nyc.gov, invalid insurance delays contract registration and can impact access to cash flow 
  • Ensure all "required" documents are complete, accurate, current, and fully uploaded 
  • After successfully completing the task(s), click the green vendor submit button (top right of your screen) Learn More: Submit Documents  
  • CDA will create the Contract Authoring Document for approval. Vendors are notified via email. Once approved it is submitted for the Contract E-Signature in Docusign 

Vendor Roles & Access

  • Tasks to effectively assign a user role in PASSPort 
  • Assign: Vendor Admin, Vendor Contract Signatory, Vendor Procurement L2 
  • Vendor Admin is the only role that can assign roles; recommend 2+ admins 
  • Confirm all team members have appropriate roles under Setup Team tab 
  • Follow principle of least authorization 
  • At least one Vendor Admin or Vendor Procurement L2 must be authorized to complete the LL34 Compliance tab.  
  • Contract Signatory reviews and approves within two (2) days 


Contract Development Questions 

Refer to the assigned Contract Development Associate( CDA) or Email: CDU@dycd.nyc.gov