Obtain a: Class 1 Filing Representative Registration

STEP 1: Registration Qualifications

To obtain a Class 1 Filing Representative Registration, you must meet all the following qualifications prior to submitting your background application:

• Be at least 18 years old
• Be able to read and write the English language
• Have good moral character so as not to adversely impact your ability to perform the duties and responsibilities of a Class1 Filing Representative
• Completed Department-approved integrity training
• Completed Department-approved 16-hour training course within one (1) year prior to application for registration

STEP 2: Background Application Investigation

To be eligible as a registered Filing Representative, applicants are required to undergo a background investigation. Applicants must upload PDF copies of the required documents to the designated slot.

NOTE: All documents must be signed and notarized within the last 90 days from the date of submission.

The following documentation is required:

• Code of Conduct confirmation receipt. Form must be signed and notarized
• Class 1/Class 2 Filing Representative Future Completion of Training Courses Affidavit in lieu of the Certificate of Completion until the 16-hour course is available.
• Valid government issued photo ID (driver license, learner’s permit, passport or permanent resident card)
• Social Security card
• A typed, notarized letter on your employer’s official company letterhead verifying your employment and your authorization to represent the company.  If you are claiming self-employment, you must submit a typed, notarized letter verifying that you are self-employed.

NOTE: Please review your application carefully before submission. All required documents must be fully uploaded and completed in DOB NOW at the time of submission. If any required document is missing, incomplete, illegible, or incorrect, the application will be returned with an objection, resulting in avoidable delays.

Continued failure to submit all required documentation may result in the denial of the application for failure to provide necessary information.

It is the applicant’s responsibility to ensure that they meet the requirements, and all required documents are submitted correctly and in full before filing.

If you have questions about your background application or would like to inquire about the status, please direct your inquiry to lbackgrounds@buildings.nyc.gov.

If you are experiencing technical difficulties with the DOB NOW Portal, please direct your inquiry to DOB NOW Help Form.

STEP 3: Obtaining Your Registration Card

If the Department determines that you meet all qualifications and successfully pass the background investigation, you will receive a determination email generated through the DOB NOW Portal with instructions for your next steps. If you do not see an email from the DOB NOW Portal in your inbox, please check your spam or junk email. 

If your application is denied, you will receive a denial letter sent to the email address listed in your DOB NOW Portal explaining the reason for the denial.

You will have one (1) year from the date of approval in DOB NOW to pick up your registration card. Failure to do so will result in the portal automatically closing your application as a denial, and you will be required to restart the entire application process. 

If you have any questions or concerns with regards to your appointment or issuance of your registration card, you must contact the Licensing & Exams Unit at (212) 393-2259 or via email at licensingdob@buildings.nyc.gov, as all subsequent steps in the process of receiving your registration card are handled by that unit.

Helpful Links

• Licensing FAQs
• DOB NOW: Licensing Step-by-Step and Video Tutorials
• Code of Conduct 
• Chapter 4: Licensing and Registration of Businesses, Trades and Occupations Engaged in Building Work
• 1 RCNY §104-01 (License Qualifications)
• 1 RCNY §104-24 (Registered Filing Representatives)