CIR: Registry Services

Please note that the information in the Registry is strictly confidential. Access to immunization records in the CIR is limited to licensed health care providers, parents or legal guardians/custodians, health officials and authorized agencies only. The CIR does not release any identifying information beyond that which is already known to the provider, parent, legal guardian/custodian or authorized agency.

HL7 Bulk Immunization Records Request

Managed Care organizations, health care providers and other authorized agencies can request to onboard to the CIR’s HL7 Web Service for parallelized bulk querying. Please email cir_interop@health.nyc.gov to connect with an interop analyst for further assistance. Please review the checklist detailing the onboarding steps to connect: HL7 Bulk Immunization Records Onboarding Checklist (PDF).

Correcting Immunization Records

Instructions for Providers:
Providers using the Online Registry can submit their requests for correcting immunization records in the “Modify History” section of the Online Registry. All other providers will need to send the following information to the CIR:

• A brief request for record correction on your facility or practice letterhead.
• A copy of the child’s immunization record with the incorrect information crossed out and the correct information written in.

Telephone Access

Providers may request immunization records for patients by calling the Registry at (347) 396-2400 between 8:30 a.m. - 5:00 p.m., Monday to Friday. When requesting records the following information will be required:

Provider Information:

• provider or facility name
• license number
• facility code

Patient Information:

• patient first name
• last name
• gender
• date of birth
• additional identifiers, such as address, telephone number, medicaid number, etc.

If a record is found, it can be relayed verbally, faxed or mailed to the provider or facility.

Mail:

New York City Department of Health and Mental Hygiene
Citywide Immunization Registry
42-09 28th Street, 5th Floor, CN 21
Long Island City, NY 11101-4132
Phone: (347) 396-2400
FAX: (347) 396-2559
Email: cir@health.nyc.gov