Electronic case reporting is the automated reporting of cases from an electronic health report product to an appropriate public health agency. It securely transfers patient and clinical information from the health care organization for disease tracking, case management and contact tracing.
The NYC Health Department uses the Health Level Seven electronic initial case report standards for electronic case reporting and to support new federal regulations. The Health Department registry accepts reporting data from eligible hospitals, critical health agencies and eligible professionals located in NYC.
COVID-19 data is the current priority for the Health Department registry. We will be extending the reporting scope to all NYC reportable conditions that are authorized.
To manually report a notifiable disease or condition, health care organizations use Reporting Central and the Universal Reporting Form (PDF). Electronic case reporting is intended to eventually replace manual reporting as a long-term solution for a more automated, comprehensive form of reporting.
Any health care organization or provider treating patients in New York City can participate in electronic case reporting. Organizations or providers treating patients outside the city should visit the New York State Electronic Case Reporting Registry.
To participate, reporters that are part of either the Promoting Interoperability Program or the Merit-based Incentive Payment System must have a certified electronic health record 2015 product.
There are several benefits for providers who report to the electronic case reporting registry, including:
If your organization is interested in starting electronic case reporting, email eICR@health.nyc.gov.
The process and timeline for implementing electronic case reporting can vary, as it depends on the vendor’s technical ability and resources.
The onboarding process consists of four phases:
The Electronic Case Reporting AIMS Platform website has resources and information to help healthcare organizations prepare for onboarding: