For-Hire Vehicle Corporations

Use the below instructions if any part of the Vehicle corporation changed owners or ownership amounts, including a partial ownership change between existing owners.  All ownership changes must be reported to the TLC.

• To change the company ownership of an FHV corporation, email the below documents to FHVCorporation@tlc.nyc.gov: 
  • A completed For-Hire Vehicle (FHV) Corporation Change of Ownership and Information form;
  • Itemized bill of sale listing all ownership interest(s) being transferred, signed by all buyers and all sellers, and signed by the (relative) majority shareholder; and  
  • Proof of stock or percentage of ownership transfer from previous owner to new owner:
  • Meeting minutes showing all principals, partners and/or managers, listing all shares held by each.
  • Valid government issued photo ID for all parties listed on the company.
• Any FHV corporation owned either solely or partially by another business entity or parent company must also email shareholder meeting minutes or the LLC’s business operating agreement, along with valid government issued photo ID for the (relative) majority shareholder of the parent company (if applicable).
• A notarized power of attorney and ID of representative is required if submitted by a third party.
• NOTE: TLC will confirm the submitted request with all parties to verify the changes.
  

Use these instructions to update company officers, but only where no ownership interest has changed.

• Email the below documents to FHVCorporation@tlc.nyc.gov: 
  • A completed For-Hire Vehicle (FHV) Corporation Change of Ownership and Information form, signed by the majority shareholder or managing member if an LLC; and
  • Meeting minutes showing all principals, partners and /or managers, listing all shares held by each.
  • Valid government issued photo ID for all parties listed on the company
    
• A notarized power of attorney and ID of representative is required if submitted by a third party.
• NOTE: TLC will confirm the submitted request with all parties to verify the changes.

Use these instructions to update a company’s records on file with TLC (e.g., change of address, phone number, or company name).

• Email the below documents to FHVCorporation@tlc.nyc.gov: 
  • A Completed For-Hire Vehicle (FHV) Corporation Change of Ownership and Information form;  signed by the majority shareholder of managing member if an LLC: and 
  • Valid government issued photo ID for the (relative) majority shareholder or LLC managing member; and
  • If the company name changed or a D/B/A (Doing Business As) name was added or removed, submit an amended filing receipt.
    • amended filing receipt and
    • updated IRS issued CP-575 notice or 147-C letter with the new name;
  • A notarized power of attorney and ID of representative is required if submitted by a third party.

The company name or address must be updated on all Department of Motor Vehicles (DMV) documents (registration) and insurance documents prior to submitting the request to TLC

• NOTE: TLC will confirm the submitted request with all parties to verify the changes.

Base transfer (change of base). A Base Transfer is done to move an FHV license (the for-hire vehicle) from one base to another base. New base owner/officer must sign your Transfer form.

Suspensions and fines attached to an FHV license must be cleared prior to submitting a transfer application.

Follow the instructions below to request a base transfer

1. Complete the Bulk FHV Transfer Form, or a single/individual FHV Transfer Form
• Note: a check-mark must be placed next to each vehicle license number (section 3, Vehicle Information) requesting new plates (plate transfer) and being removed from storage (two checks for both). 
2. Email the below documents to  FHVTransfers@tlc.nyc.gov: 
   • A completed Transfer form. All vehicle license numbers listed on the Bulk Transfer form must belong to the same company and have the same EIN; if not, use separate Transfer forms.
   • New DMV registration (if you have valid TC plates)OR
   • Old DMV registration or plate surrender receipt (FS-6)
   • Title, if you are changing plates and vehicle
• Current for-hire insurance certificate (FH-1)or Certificate of Insurance Card (for out-of-state vehicles)
• Current certificate of liability or declaration.  Coverage must meet TLC’s minimum insurance requirements;
• Valid government issued photo ID
• TLC power of attorney and valid government issued photo ID (if applicable).
• Wheelchair Accessible Vehicles - Letter from the up-fitter or modifier
3. If the Transfer / Storage removal request is accepted, TLC will send you an email with instructions to make the transfer payment online and a digital plate letter (if Plate Transfer requested) to drop off at a New York State Department of Motor Vehicles (NYS DMV) within the five boroughs of New York City.
4. If new plates are needed you will need to receive a new registration and new TC plates from the NYS DMV. Notify TLC of your new plate by filing the Plate Notification form found on TLC Up. 
5. Visit LARSto make the transfer payment, online.  Transfers cost twenty-five dollars ($25.00) per transfer, and an additional seventy-five dollars ($75.00) if the vehicle requires a DMV inspection.
6. Email a copy of the new registration for each vehicle to FHVTransfers@tlc.nyc.gov.  Enter the vehicle license number (on the TLC decal/sticker/diamond) in the email subject line.
7. TLC will email your inspection appointment information containing an inspection date and time for each vehicle.

1. Sign in to TLC Up using your vehicle license number (located on your TLC decals/stickers), mailing zip code, and the last five digits of your individual SSN or company EIN.

NOTE: If you are not able to sign in to TLC Up, follow the instructions on how to submit the transfers via email in Base Transfer section.  

2. Verify your email address TLC has on file for your vehicle record:
   1. Click MENU
   2. Select MY CONTACT INFO
   3. If you need to update your contact information, click on Go to LARS
3. To submit the transfer request, follow the step below:
   1. Click MENU
   2. Select TRANSFER
   3. Select the type of transfer
   4. If you are changing the vehicle, enter your new vehicle identification number (VIN).
      
   5. Enter vehicle mileage.
   6. Answer the question if your vehicle is a wheelchair accessible vehicle (WAV) or stretch.
   7. Click Submit button

If your submission is successful, the system will generate confirmation message and you will receive a confirmation email shortly after the submission.

NOTE: Confirmation email will be sent to the email address on the vehicle license. Duplicate transfer requests will not be reviewed. Please check your email for any additional information TLC may need to process your transfer.

4. If the transfer request is accepted, TLC will send you an email with instructions to make the transfer payment online and:
   1. inspection appointment information containing an inspection date and time; OR
   2. digital plate letter (if Plate Transfer requested) to drop off at a New York State Department of Motor Vehicles (NYS DMV) within the five boroughs of New York City. You will receive both a new registration and new TLC plates from the NYS DMV. Notify TLC of your new plate by filing the Plate Notification form found on TLC Up. TLC will email your inspection appointment confirmation once your new TLC plate information is updated.

NOTE: You can access the link to your plate letter and/or inspection appointment confirmation in TLC Up License Snapshot once they are generated.

5.  Visit LARS and pay the transfer fee that is due, by clicking “Fees and Returned Payments – Existing TLC License” then entering your TLC vehicle license number; your mailing zip code; and the last five (5) digits of your individual SSN or company EIN.  
6.  Bring your vehicle to your scheduled inspection appointment. Once the vehicle passes inspection, your vehicle license will be activated within 48 hours.

Follow the instructions below to request a replacement of TLC decal(s), if the TLC decal sticker is unreadable, removed or if the window displaying a decal sticker was replaced.

Submit the request via email to   FHVTransfers@tlc.nyc.gov

Instructions:

1. Complete and email the FHV Decal Replacement Form along with a copy of your government issued photo ID
2. After the request is processed, you will be sent instructions to make the twenty-five dollar ($25) credential replacement payment online using LARS
3. Notify TLC via email once payment is made; an inspection referral will be emailed to you along with next steps.
4. Once you have received the referral email, you may go to TLC’s Woodside inspection facility, Monday through Friday between 5am and 9pm for new decals.