May 2026 Bulletin to Property Owners

As required by Local Law 151 of 2025 owners of multiple dwelling buildings (3+ residential units) that have steam heating systems must have steam radiators inspected at least once every two years in dwelling units where there is at least one steam radiator and where a child under the age of six resides, and common areas of those buildings. A steam radiator is a heat exchanger that is a component of a central heating system that uses steam to provide heat to rooms. 

REQUIREMENTS 

Owners are required by law to complete two processes related to the steam radiators: Annual Notice process and Inspections.  

1. ANNUAL NOTICE PROCESS 

Beginning January 2027 and every January thereafter, between January 1st and January 16th, owners are required to provide tenants with the Annual Notice for Inspection of Steam Radiators – Inquiry Regarding A Child. 

• Note: If a tenant is already providing information regarding the inquiry of a child using the Annual Notice for Prevention of Lead Based Paint Hazards-Inquiry Regarding a Child, then the tenant is not required to submit this information a second time using the Annual Notice for Inspection of Steam Radiators.  

The Annual Notice must be provided to each tenant in at least English and Spanish and in duplicate (two copies of each) so the tenant can retain a copy and return a copy to the owner.  The Annual Notice is also available on our website in additional languages: 

Tenants are required to complete this form and return it to their landlord by February 15th each year and provide access for inspection and repair when required. 

Tenants with defective radiators, whether they have children or not, can call 311 to report non-functioning, leaking or defective radiators if a property owner is not responsive to their complaints.  

The owner must maintain records indicating that Annual Notice process was completed and the findings of that process, including: 

• When it was sent and how 

• Whether the tenant responded or whether you otherwise knew there was a child under six  

• The results of any inspections required after the inspection (see Inspection section below) any repairs that were completed. 

HPD recommends that property owners/agents use this Annual Notice Owner Summary of Delivery and Response Tracking Form, or a similar tool, to maintain your records for sending the Annual Notice and tracking the information received back from tenants.  

No later than March 1st of each year, the property owner/agent must notify HPD, using the Tenant No Response Form, about each apartment where an owner does not receive a written or verbal response from the occupant by February 15th and does not otherwise have knowledge of a child under the age of six in residence.  The Tenant No Response Form must be returned to HPD at Radiatorinfo@HPD.NYC.GOV, or  

Code Enforcement 

100 Gold Street, 5Z 

New York, NY 10038 

Attention: Radiators 

2. INSPECTION PROCESS 

Once a property owner knows which apartments require an inspection based on the results of the Annual Notice process, the owner should determine whether an inspection was already completed in that apartment within the past two years.  If so, the owner should document that no inspection needs to be conducted.  If not, an inspection must be completed.   

Who can do the inspection? 

The individual performing the steam radiator inspection is required to complete and submit to the owner an Affidavit of Qualification of Inspector Form, which is valid for the calendar year. Steam radiator inspections must be performed by an individual who is qualified to do so as an “Inspector”, as defined under NYC Administrative Code §27-2056.21, which includes:   

• a licensed master plumber, high-pressure boiler operating engineer or stationary engineer, oil burning equipment installer, mechanical contractor; or  

• an individual working under the direct and continuing supervision of a licensed master plumber, a licensed high-pressure boiler operating engineer or stationary engineer, a licensed oil burning equipment installer, or a mechanical contractor that conducts inspections of steam radiators; or  

• heating plant technician or heating maintenance worker employed by the New York City Housing Authority or 

• a building superintendent who has reviewed informational materials as developed by HPD. 

• What is a certification course defined by HPD? 

• The Steam Radiator Inspection Training Manual* must be reviewed and understood by a superintendent prior to completing any required inspections.   

• A registered owner or managing agent of the building and the superintendent that is conducting the inspection must sign a Certification of Building Owner and Building Superintendent Regarding Inspection(s) of Steam Radiator(s) Form confirming that both have read and understand the requirements and are thereby qualified to conduct the inspections. This affidavit must be maintained with any records related to the inspections conducted by the signing superintendent. 

*The Steam Radiator Inspection Manual will be available in mid-May 2026.  

What is required in the inspection? 

• The individual conducting the inspection must complete the Record of Steam Radiator Inspection Form for each apartment inspected and a separate one for the common area inspection.  This record must be maintained by the owner. 

• Where an uncontrolled steam leak or severe corrosion is identified by the inspector, the inspector shall immediately de-energize the boiler by activating the remote shutdown switch or electrical disconnect switch. 

• If an inspection reveals a defect or damage of a steam radiator, the inspector is required to: 

• Notify the tenant, the owner, and HPD using the Record of Steam Radiator Inspection Form within 48 hours of the inspection. 

• Correct the defect or damage of a steam radiator within 14 days of the inspection 

• If the defect or damage is hazardous to life or safety, the steam radiator must be taken out of service within 24 hours of inspection and repaired or replaced within 7 days.    

VIOLATIONS AND PENALTIES 

Copies of the required records to be maintained include annual radiator notices and inspection reports which must be provided upon request by HPD.  Failure to maintain and provide records in accordance with §27-2056.23 shall result in a civil penalty of not more than $500.

HPD may conduct inspections at any time in response to complaints and issue violations as appropriate.  

The above information is also posted on HPD’s website for future reference.     

PROPERTY REGISTRATION 
 
Residential buildings are required to register annually if the property is a multiple dwelling with 3 or more residential units, regardless of whether the owner resides at the premises or a private dwelling with 1-2 residential units if neither the owner nor the owner's immediate family resides there. Building registrations must also be filed whenever ownership changes or whenever the information on a valid registration changes (for example, new managing agent or site management).   
 HPD is committed to ensuring you are kept aware of complaints, violations, and emergency conditions at your property, but you must do your part.  
Below are some important reminders for the upcoming registration year: 
 

SYSTEM MAINTENANCE:  
As we prepare for the 2026 – 2027 registration cycle, the Property Registration Online System (PROS) will be offline from Wednesday, May 13th 2026 – Wednesday, May 27th, 2026. At that time, we will be releasing registration renewal forms for Year 2027.   Contact us now or go to PROS immediately to produce and submit the form if you need to update your information before June. 
 When completing the 2027 forms, please keep in mind: 

IF THE ACTUAL OWNER OR AGENT DOES NOT LIST THEMSELVES ON THE REGISTRATION FORM, YOU:  
•    Subject yourself to civil penalties.  Anyone willfully filing a false registration shall be subject to a penalty of between $750 and $5,000.  
•    Subject your registration to invalidation. HPD may audit a property registration for this information.  HPD will invalidate any statement required under this article that has been found to contain false information.  
 

IF YOU DO NOT REGISTER WITH APPROPRIATE TELEPHONE NUMBERS, INCLUDING A 24-HOUR NUMBER AT WHICH SOMEONE CAN BE REACHED TO RESPOND TO BUILDING EMERGENCIES, YOU: 

•    Subject yourself to HPD’s Emergency Repair Program or Demolition Program taking immediate action on your behalf if there is an emergency situation at the property.  
IF YOU DO PROVIDE AN EMAIL ADDRESS ON YOUR REGISTRATION:  
•    You will receive email complaints and violation notifications from HPD, improving your ability to respond before violations are received by mail, giving you additional time to address and certify violations.  
•    You will receive email notices from HPD about other opportunities for assistance, new laws and regulations and emergency notifications.  
OWNERS ARE REQUIRED TO PROVIDE BOTH A BUSINESS AND RESIDENTIAL ADDRESS ON THE PROPERTY REGISTRATION FORM. 
 The business address is the address where business conducts its operations.  
•    The residential address is where you live or reside.  The business address may be the same as the residential address only in such cases where business related to the property is conducted at the residential address.  
•    The address of the registered building cannot be used as the business address unless you have a management or ownership office on-site and cannot be used as a residential address unless you live at the building. 
IF YOU DO NOT REGISTER USING AN ADDRESS AT WHICH YOU CAN RECEIVE MAIL, YOU:   
•    Risk of not receiving notification of HPD violations. 
•    Risk receiving notification late, which affects your ability to correct conditions timely.  
•    Subject yourself to civil penalties for not addressing violations.  
IF YOU DO NOT REGISTER, YOU:  
•    Subject yourself to civil penalties. Pursuant to Local Law 71 of 2023, Section 27-2107 of the Administrative Code of the City of New York, any person or persons required to file a statement of registration who fails to file as required shall be subject to a civil penalty between $500 to $1,500 for a multiple dwelling with five units or less and between $1,000 to $5,000 for multiple dwellings with more than five units.  
•    Buildings without current valid property registrations may be issued Orders and will be ineligible to certify violations, request a Dismissal Request, or initiate a court action to recover possession of the premises for nonpayment of rent.  
Note that corporations are required to include corporation officers in section 5 of the form (responsible party).         
You may visit HPD’s Property Registration Online System (PROS) at PROS Public Home (nyc.gov) to update any information that needs to be changed, pay the $13 registration fee to the Department of Finance and print the form. The owner and agent must sign and date the updated form, which should be mailed to HPD as outlined on the form. The system is easy to access and quick to use.  Register early to ensure your form is processed in time to meet the deadline! Questions about registration can be sent to register@hpd.nyc.gov.  

 Visit the HPD webpage or contact the Registration Unit for more information.

CENTRALIZED DISMISSAL REQUEST PROCESSING
 
Effective July 1, 2026, all HPD Violation Dismissal Request applications will be processed by a centralized unit located at: 345 Adams Street, 10th Floor, Brooklyn, NY.  The change is part of HPD’s broader effort to streamline services, enhance transparency, and reduce administrative hurdles for property owners. 
About Dismissal Request Inspections 
When HPD violations are not timely certified as corrected—or are determined to have been falsely certified—HPD may require a reinspection before dismissing the violation(s).  This reinspection, known as a Dismissal Request Inspection, requires: 
•    Submission of an application by the property owner  
•    Payment of a required fee 
•    Identification of all violations the owner seeks to dismiss (applications may cover some or all violations for a property) 
What This Means for You 
•    Centralized, One-Stop Processing  
A single customer service unit will now handle dismissal requests for all five boroughs. 
•    More Consistent Review 
Standardized procedures will reduce variation in how applications are processed. 
•    Better Scheduling and Transparency 
Applicants will have improved visibility into application status and inspection timelines. 
•    Fewer Application Rejections 
Some administrative requirements that commonly led to rejections have been eliminated. 
How to Submit Applications 
Beginning July 1, 2026, submit Dismissal Request applications to the: 
Central Violation Administration Unit  
345 Adams Street, 10th Floor  
Brooklyn, NY  11201 
Applications may be mailed or delivered in person. 
 
New Dismissal Request Forms will be available on HPD’s website starting on June 1, 2026.  For inquiries, beginning May 18, please contact (212) 863-8060. 

UPCOMING WEBINARS 

PEST AND MOLD 
Under the Asthma-Free Housing Act (Local Law 55 of 2018), residential building owners in New York City are required to take steps to keep their buildings free of mice, rats, roaches, and mold, collectively defined as Indoor Allergens. In this training, we will discuss owners' responsibilities to identify and eliminate indoor allergen hazards and other pests, as well as review the annual inspection requirements, when to use a licensed contractor, and how to clear HPD violations. 

Space is Limited - Please register now 

Topics include: 
•    Eliminating and preventing infestations of mice, rats, cockroaches, and other pests; 
•    Identifying current and future sources of mold; 
•    Proper work methods for eliminating mold conditions and pest infestations; 
•    Reviewing the city and state laws that underlie the Asthma-Free Housing Act; 
•    Annual notification and inspection requirements and the annual Bedbug Filing (Local Law 69 of 2017); and 
•    Steps to correct and remove HPD violations for Indoor Allergen Hazards 
Topic: Pests and Mold: An Owner’s Guide to Indoor Allergen /laws 
Date:  Thursday, May 7, 2026 
Time:  11:00AM – 12:30 PM EST 
 
SPACE IS LIMITED! 
Register for this FREE Webinar by using the link below. 
 
The first 1,000 attendees will receive access to the Live Webinar. If you register and are unable to gain access to the Live Webinar you will receive a recording of this Webinar.  
Click Here to Register! 

RETROFIT PROJECTS AND LL97 COMPLIANCE 
NYC Accelerator, a free City program that connects building owners to the experts, financing, and resources needed to move projects forward, is hosting an upcoming webinar for building owners and managers on retrofit projects and Local Law 97 compliance.
 
NYC Accelerator: Retrofit Projects and LL97 Compliance May 12 at 12:00pm Local Law 97 and building upgrades can be complex, but they don’t have to slow you down. This session will introduce NYC Accelerator’s updated tools, resources, and support to help you understand your building’s requirements, clarify next steps, and move projects forward. You’ll learn how to navigate compliance, explore retrofit options, and connect with the experts, financing, and programs available to support your building.