Resources

Records Requests - FDNY

Print icon Print

Customer Advisories

Effective 08/05/2025

  •  Pre-Hospital Care Reports (PCRs) / Patient Records: Requests for these records are now only accepted online through myPatientEncounters. These requests cannot be accepted in person, nor by postal mail, email, or FOIL. 

Effective 03/25/2025

  • Fire Incident Reports / Fire Marshal Investigation Reports: Paper request forms are no longer accepted. Requests for these records must be submitted electronically through NYC OpenRecords.

Effective 02/18/2025

  • Hours of Operation: The Public Records Unit window is ONLY open on Tuesdays and Thursdays, 8 a.m. to 2 p.m.

Effective 08/01/2023

  • Fire Incident Reports: Fire Incident Reports are processed by the FOIL Unit. Fire Incident Reports may contain the personally identifiable information (PII) or protected health information (PHI) of others. These requests are no longer processed by the Public Records Unit.

In-Person Requests

The Fire Department of the City of New York (FDNY) provides the public with access to certain agency records in compliance with City, State, and Federal laws. To request records in person, visit us at:

FDNY Public Records Window
9 MetroTech Center (Flatbush Avenue entrance)
Brooklyn, NY 11201

Hours of Operation: Tuesdays and Thursdays, 8 a.m. to 2 p.m. (excluding holidays)

Telephone: (718) 999-2681

For requests that require a record reproduction fee, the FDNY accepts payment in the form of money order or check payable to "NYC Fire Department" (no e-checks). CASH IS NOT ACCEPTED. 

Public Records Unit

Contact the Public Records Unit by:

Telephone: (718) 999-2681

Email(s): 

A subset of common FDNY records may be requested using the forms listed below. Please read each form's instructions carefully before submitting your request. 

NOTE: Fire Incident Reports and Fire Marshal Investigation Reports are NOT processed by the Public Records Unit. You must submit a FOIL request through NYC OpenRecords. See “FOIL Requests” section.

Request Forms:

Patient Records

For Patient Records contact:

Telephone: (718) 999-2681
Email: publicrecordsunit@fdny.nyc.gov

The FDNY only maintains Pre-Hospital Care Reports (PCRs) for patients treated or transported by the Bureau of Emergency Medical Services (FDNY EMS). These records were previously known as Ambulance Call Reports (ACRs). 

If an invoice was issued for emergency transportation, it will list the name of the ambulance provider – It might not be the FDNY, and in that case you will need to contact the listed provider or receiving hospital.

To request a copy of your FDNY EMS bill:

All requests for FDNY EMS Pre-Hospital Care Reports must be submitted electronically through myPatientEncounters. For efficiency, tracking, and HIPAA compliance, these requests cannot be accepted in person, nor by postal mail, email, or FOIL. 

Please also note:

  • There is no fee for records requests placed through myPatientEncounters.
  • All provided records are marked as certified.
  • As part of the records request, you MUST provide:
    •  A valid photo ID, such as:
      • Driver License
      • Non-Driver ID
      • New York State or City issued ID
      • U.S. Military issued ID
      • Passport
    • A completed HIPAA release form, if applicable:
    •  Any other required supporting documentation.

Third Party Requests for Patient Records

These types of records requests require secondary proof of patient authorization and will not be processed without the applicable supporting documents.

  1.  If you are requesting that your own record(s) be sent to someone else, you MUST provide:
    1.  A valid photo ID.
    2.  A signed HIPAA Authorization form, indicating:
      • FDNY as the health provider.
      •  The name and address of the individual or entity to whom the record(s) should be sent.

  2.  If you are a parent or guardian requesting the record(s) of a minor, you MUST provide:
    1.  A valid photo ID.
    2. Proof of guardianship via one (1) of the following documents:
      •  Child’s birth certificate.
      • Court document validating custody.

  3. If you are requesting the record(s) of someone else, you MUST provide:
    1. A valid photo ID or proof of employment at the receiving entity.
    2. One of the following:
      • A signed and notarized HIPAA Authorization form, indicating: (a) FDNY as the health provider and (b) the name and address of the individual or entity to whom the record(s) should be sent.
      • A signed and notarized Power of Attorney, along with a signed HIPAA Authorization form, indicating: (a) FDNY as the health provider and (b) the name and address of the individual or entity to whom the record(s) should be sent.

  4. If you are requesting the record(s) of a deceased person, you MUST provide:
    1.  A valid photo ID.
    2. A signed HIPAA Authorization form, indicating: (a) FDNY as the health provider and (b) the name and address of the individual or entity to whom the record(s) should be sent.
    3. Letters of Administration. Please visit Administration | NY CourtHelp (nycourts.gov) for further instructions.

FOIL Requests

For FOIL requests, contact:

Telephone: (718) 999-0293/0294

All Freedom of Information Law (FOIL) requests to the FDNY MUST be submitted via NYC OpenRecords.

Instructions:

  • Select “Request a Record,” and then select the category of “Public Safety,” and finally the agency of “New York City Fire Department (FDNY).”
  • Inquiries about existing FOIL requests should be sent directly through the NYC OpenRecords portal (under the request, select "Contact the Agency").

NOTE:

  • For efficiency and tracking, FOIL requests ARE NOT accepted by postal mail or email.
  • The records request types listed under the “Public Records Unit” and “Patient Records” sections above are NOT processed through FOIL.
  • Fire Incident Reports and Fire Marshal Investigation Reports must be requested online via NYC OpenRecords.

Fire Incidents Special Report: For a list of all fire incidents associated with a property, complete the Fire Incidents Special Report form, and include it with your NYC OpenRecords request.

  • There is a $10 fee for each year searched.
  • You will be sent a “Cost Letter” via your NYC OpenRecords request.
  • The records will be provided upon receipt of payment.
  • Fire Incidents Special Report (PDF)

FOIL Officers

Records Access Officer
FDNY Bureau of Legal Affairs – FOIL Unit
9 MetroTech Center
Brooklyn, NY 11201

Telephone: (718) 999-0293/0294

Records Appeals Officer
FDNY Bureau of Legal Affairs – FOIL Unit
9 MetroTech Center
Brooklyn, NY 11201

Telephone: (718) 999-1669

Email: fdnyfoil.appeals@fdny.nyc.gov

Subpoenas for Records and Testimony

Court Desk & Litigation Support Unit (CDLSU)

FDNY Bureau of Legal Affairs
Court Desk & Litigation Support Unit (CDLSU)
9 MetroTech Center, Room 4S-13
Brooklyn, NY 11201

Telephone: (718) 999-2143/2146

Subpoenas complying with all service requirements should be served at:

FDNY Public Records Window
9 MetroTech Center (Flatbush Avenue entrance)
Brooklyn, NY 11201

Hours of Operation: Tuesdays and Thursdays, 8 a.m. to 2 p.m. (excluding holidays)

Telephone: (718) 999-2681

The FDNY cannot accept subpoenas that request testimony from separated employees.

Translated Records Request Forms

The records request forms listed on this page have been translated into several other languages: