Vendor Forms

• Client Abuse Statement (PDF)
• Documents Required for Contract Registration (PDF)
• Doing Business Data Form (PDF)
• New York Vendor Health Insurance Coverage Form (Construction or Services) (PDF)
• Substitute Form W-9: Request for Taxpayer Identification Number & Certification (PDF)
  • Instructions (PDF)
• Supply and Service Employment Report (DLS) (PDF)
• Tax Affirmation Form (PDF)

City Council Discretionary Awards

Starting July 1, 2020, City Council discretionary contracts will be managed in PASSPort. If your organization has awards to be cleared in fiscal year 2021, it must have a PASSPort account.

• PASSPort Account Creation Quick-Start Guide (PDF)
• Conflict of Interest Disclosure and Compliance Certification (PDF)
• Discretionary Award Tracker: View your organization’s award designations and their clearance status
• Discretionary Subcontractor Approval Form (PDF)
• Discretionary Subcontractor COI Disclosure Certification (PDF)
• Lobbying Certification (PDF)
• NYC Nonprofits Discretionary Funding: More information about the discretionary award process

Standard Language for Contracts

• General Provisions Governing Contracts for Consultants, Professional, Technical, Human and Client Services (PDF)
• Human Service Standard Subcontractor Agreement (PDF)

Additional Resources

• DOHMH Fiscal Manual for Human Services (PDF)
• HHS Guidance Document for Mental Hygiene Providers (PDF)
• NYC Department of Small Business Services Subcontractors Resource Guide
• City of New York Health and Human Services Cost Policies & Procedures Manual (PDF)