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Forms
For assistance on completing these forms, contact us here.
Background Information
- Non-Profit Reimbursement Program Information Forum Presentation 3-1-21
- DDC Equipment and Vehicle Purchase Handbook – Start Here!
- Guidelines for Capital Funding Requests For Not-for-Profit Organizations NYC Comptroller's Directive # 10 – (February 2023 version)
- Workflow Chart
- List of Ineligible Items
- Directly book an appointment with DDC Law's NRP UnitNew!
Not-For-Profit Program (NRP) Video Training Modules
Non-Profit Reimbursement Program (NRP) Introduction
NRP Training For Non-Profit Organizations – Budget & Pre-CP
NRP Training for Non-Profit Organizations - Registration
NRP Training for Non-Profit Organizations - Reimbursements
City Questionnaire/Intake Form
Instructions and applications are available at nyc.gov.
Checklists
These checklists provide details on what is needed for each stage of the registration and reimbursement process: (check back for updates)
Step 1: Budget Review
Step 2: Registration:
Step 3: Reimbursements:
Project Approval Submissions
- Useful Life Period Statement: General
- Useful Life Period Statement: Items With Different Useful Life Expectancies
- Useful Life Period Statement: For Awards That Include IT Equipment
- Non-discrimination Affirmation: Form
- Operating Contracts Letter
- Operating Contracts Letter (For awards with no Operating Contracts)
- Schedule A Budget Spreadsheet
- Information Systems Management (ISM) Questionnaire
- Hours of Operation of the Organization & Frequency of Use of the Equipment/Vehicles
- Major Medical Systems Letter
For Awards Containing Minimally Attached Equipment (non-fixtures)
- Minimally Attached Moveable Property Questionnaire
- Personalty Agreement for Landlords
- Personalty Agreement for Lenders
Initial Outfitting Affirmations:
Software Assignment:
Legal Documents (Check back for updates)
Funding Agreements
Security Agreements
(Only applicable for equipment and vehicle purchases)
Parent & Subsidiary Agreements
- Equipment and Vehicle(s) - Funding Agreement
- Equipment and Vehicle(s) - Security Agreement
- Equipment - Funding Agreement
- Equipment - Security Agreement
- Vehicles - Funding Agreement
- Vehicles - Security Agreement
Required Exhibits for the Funding Agreement
Lien Recording Documents
For Vehicle Projects
- Department of Motor Vehicles (DMV) Form This form must go along with an original certificate of title for each vehicle.
For Equipment Projects:
For the most up-to-date forms and information on how to file Uniform Financing Statements (UCCs), please visit New York State - Department of State (NYSDOS). For a sample of each applicable form, please see the sample documents below.
UCC-1 Financing Statement Forms
- UCC-1 Financing Statement (NYSDOS Form)
- UCC-1 Addendum
(NYSDOS Form) - UCC-1 Exhibit A
(Required DDC Attachment)
UCC-3 Amendment Statement
- UCC-3 Financing Statement
(NYSDOS Form) -
UCC-3 Exhibit A
(Required DDC attachment)
Forms Required for Registration
Business-Related Forms:
For MOCS PASSPort Information, please visit here.
- Doing Business Data Form
- DLS Supply & Services Employment Report (for awards $100,000 or greater)
- Insurance Checklist (includes samples of submission requirements)
Forms Required for Reimbursement
Payment Requisition Forms:
- DDC's Procurement Affirmation
- Payment Requisition Form: Part A
- Payment Requisition Form: Part C
- Notes on Proofs of Payment for Invoices
Legal, Insurance, & Licensing Forms (Only applies to equipment purchases):
- Attorney Equipment Lien Attestation Form
- UCC Guidelines (To aid in the completion of the Attorney Equipment Lien Attestation Form)
- Evidence of Commercial Property Insurance
- Software License Agreement