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For New Schools

Eligibility:

Participating schools must meet the following requirements:

  • Must be nonpublic
  • Must be nonprofit
  • Have 300 or more students in any combination of grades pre-K through 12th grade only
  • Have a Basic Educational Data System (BEDS) Code assigned by the New York State Education Department (NYSED)

Charter schools, being public schools, are not eligible for this program.

If you are from an eligible non-public school:

DCAS verifies student enrollment using the BEDS form schools submit to NYSED in the Fall showing enrollment data as of BEDS Day (1st Wednesday in October). A copy of the school’s BEDS form along with the complete MOU and Budget Task must be submitted to DCAS via HHS Accelerator no later than November 15th of the same school year in which the school is accepted into the Program. Enrollment will be calculated by the number of students under each BEDS number. Schools with different BEDS numbers cannot combine enrolled students. A school’s budget task must be approved and their MOU be registered with the Comptroller’s Office before submitting an invoice for reimbursement.

Note: The 2024-2025 application period opened on March 1, 2024 and will close on May 15, 2024 at 5:00 pm EST.

For additional eligibility information and instructions, please access the hyperlinked documents below:

Effective July 1, 2024, the Health & Human Services Accelerator (HHSA) will be decommissioned. Invoices submitted after June 14, 2024 are to be emailed to Reimbursement4schools@dcas.nyc.gov.
Actions required from Schools:

  • Return all invoices currently in HHSA that were “Returned for Revision” with the requested changes incorporated. Failure to comply by June 14, 2024, will delay your reimbursement.
  • After June 14, 2024, new invoice submissions are to be emailed to Reimbursement4schools@dcas.nyc.gov. Adhere to previous guidelines when submitting your invoice.
  • Schools are required to download their important documents currently in the Document Vault for record-keeping and audit purposes by June 30, 2024. The files will not be accessible after the June 30, 2024 decommissioning date.
  • Schools should monitor their Budget and spending if they are not doing so presently.

Spring Information Sessions

  • Thursday, March 21, 2024 from 2:00 pm – 4:00 pm
  • Tuesday, April 16, 2024 from 10:00 am – 12:00 pm
  • Monday, April 22, 2024 from 2:00 pm – 4:00 pm
  • Tuesday, May 7, 2024 from 10:00 am – 12:00 pm

All sessions will be held via Zoom.

Please RSVP at least five (5) days before the session you plan to attend. Please email the requested information below to ContactDCAS@dcas.nyc.gov. Please note that the same information will be presented at each session so there is no need to attend more than one session. In your response please include:

  1. Preferred Information Session Date and Time
  2. School Name
  3. School Address
  4. Your name and contact information
  5. Name(s) and number of attendees
  6. Any question(s) you may have prior to attending the information session. (Optional)