FHV Trip Records

Trip Record Submission Deadlines

Trip records for the current month are due to the TLC at the end of the following month. If a base submits their trip records in the first 14 days of that the month, they can get an email notification if their records were rejected and have another opportunity to resubmit by the end of that same month. The email will only be sent to the valid email the TLC has for that base. If you need to change your email contact Licensing Department at businessunit@tlc.nyc.gov

For example:

• September Trip Records will be due October 31st
• October Trip Records will be due November 30th and so on

If your base receives information on a trip after submitting records for that month, you must include that trip in the next trip record file. For more information email triprecords@tlc.nyc.gov.

IMPORTANT: Effective February 28, 2021, all TLC-licensed bases must submit trip records using the CSV format. Files submitted in the Excel format will not be accepted. Bases entering data in Excel files should “Save As” those files as .csv files.

Read CSV Instruction Guide (PDF)— Detailed explanation of general file requirements for submitting CSV files to the TLC.

Bases submitting CSV files must follow the exact specifications described in the CSV Instruction Guide above and should use the specifications provided below.

As outlined in the CSV instruction guide, bases must identify the driver and the vehicle that serviced each trip by including the driver and vehicle TLC license numbers in the main trip record file.

Please note that bases are no longer allowed to include the base’s internal IDs for drivers and vehicles.

Files are comma-delimited and use double quotations as escape characters. For more information about the required format for trip records submitted as CSV, please use the references below. Bases submitting CSV file(s) must submit via SFTP (visit Upload Process Options below).

CSV Trip Record File
Download Trip Record CSV Spec (csv) – Main trip record specification. Files are comma-delimited and use double quotations as escape characters.
File naming convention: baselicense_yyyymmdd-yyyymmdd.csv

Example: Download Trip Record CSV Example (xls)

Bases are no longer required to submit an additional document for their shared rides. All bases that provide shared rides must include these rides in the Main Trip Record spreadsheet. For more information, visit the CSV Trip Records Specifications.

Starting May 28, 2026, bases can upload Trip Records via TLC Upload Portal (TLC UP) and sign Affirmations at the same time. Note: When submitting through FTP, bases will need to sign the Affirmation on TLC UP.

To electronically upload your trip records on TLC UP:

1. Visit TLC Upload Portal (TLC UP)
2. Login to TLC UP with your TLC License Number or Application Number, Mailing Zip Code,  and Last 5 digits of your SSN or EIN
3. Click on Menu in the upper right-hand corner
4. Click on Trip Records on the right-hand navigation list
5. Fill in required information
   1. Start Date
   2. End Date
   3. Upload Method
      1. Select TLC UP if you choose to upload Trip Records though the website
      2. FTP is not selected
   4. Upload Attachments
      1. Click on “Choose File” and upload your CSV. Specifications must follow the TLC Trip Record CSV Spec
6. AFFIRMATION
   1. Confirm Base License #
   2. Select your Affirmation
      1. Upload Trip Records
         1. Select this option for uploading a Trip Records CSV
      2. No Vehicles Dispatched are only selected when a base has not dispatched any vehicles for the entered date range
   3. Name of Submitter / Signature
   4. Click on the “Submit” button

You will receive an email confirmation after your Electronic Affidavit is submitted to TLC

FTP: TLC is upgrading the FTP Platform where Trip Records are submitted. Bases can submit their trip records using an FTP (File Transfer Protocol) client. To request a password for access to the FTP site, please email ithelpdesklic@tlc.nyc.gov.

An upgrade on TLC’s External SSL FTP platform is scheduled for Monday, 6/01/2026.

As part of the SSL FTP upgrade, please note that: 

• You will need to change from the current host to the new host:
• Current Host ginger.nyc.gov 
• New Host https://securetransport.nyc.gov/
• For non-browser-based clients: If you are using programs such as FileZilla, WinSCP, or Core FTP, you will access via securetransport.nyc.gov.  Please note you will need to trust the new certificate.  Only TLS 1.2 and secure cyphers AES 256 will be supported.

There are several free FTP clients available for download online, including Core FTP, FileZilla and others. (CoreFTP Instructions) – this must be stored and linked from a TLC server.

Trip Records Submission Email Notification: Once bases have submitted their trip records with the proper file format name: baselicense_yyyymmdd-yyyymmdd, they will receive an email that the TLC has received their trip records. The email will only be sent to the valid email the TLC has for that base. If you need to change your email address, contact Licensing Department at businessunit@tlc.nyc.gov.

Affirmation: If you choose to upload Trip Records through FTP, an Electronic Affirmation must be submitted with TLC UP.

If a base submits its trip record files within the first 14 days of the month in which they are due, it will receive an email notification should any portion of the submission be rejected. No penalty will be applied to these early rejections. The base will then have until the final day of that same month to correct and resubmit the trip records.

Hello, Beginning May 28, 2026, when bases submit Trip Records, an Affirmation must be submitted to TLC verifying that the base has:

1. Submitted a true and accurate Trip Record report; or
2. That the base did not dispatch any trips during the reporting period

How to Electronically Sign and Submit the Required Affirmation

1. Visit TLC Upload Portal (TLC UP)
2. Login to TLC UP with your Base #
3. Click on Menu in the upper right-hand corner
4. Click on Trip Records on the right-hand navigation list
5. Fill in required information
   1. Start Date
   2. End Date
   3. Upload Method
      1. Select TLC UP if you choose to upload Trip Records though the website
      2. Select FTP if you upload Trip Records using FTP
   4. AFFIRMATION
      1. Confirm Base License #
      2. Select your Affirmation
         1. Upload Trip Records
         2. No Vehicles Dispatched
   5. Name of Submitter / Signature
   6. Click on the “Submit” button
6. You will receive an email confirmation after your Electronic Affidavit is submitted to TLC.

FOIL Requests and Public Disclosure

TLC takes its fiduciary responsibility seriously as the guardian of all the data it collects. TLC will maintain these records and disclose these records pursuant to the Freedom of Information Law, in the same careful and considered manner it currently maintains and discloses the numerous other types of sensitive records it currently collects.

Documents:

• File Format
  • CSV
    • CSV Instruction Guide (pdf)
    • Trip Record CSV Spec (csv)
    • Trip Record CSV Example (pdf)
• FTP Documentation:
  • Core FTP Instructions (PDF)

Resources:

• • TLC Contact Info
    • If you still have questions about how to submit trip records contact us at triprecords@tlc.nyc.gov.
  • Checking Driver Status
    • For your reference, the list of current TLC driver licenses are available in the Check Drivers License Status page.
      
  • Checking Vehicle Status
    • For your reference, the list of current vehicle licenses are available in the Check Vehicle License Status page.
  • Training Resources
    • The New York City Department of Small Business Services, in partnership with Union Settlement, makes a number of Free or Low-Cost training resources available for small businesses. Interested bases can learn more and sign up for courses directly by viewing their calendar or call (646) 545-5204.

Downloadable FAQs

• Trip Record Submission Process