The U.S. Department of Housing and Urban Development (HUD) requires its McKinney-Vento grantees to use a Homeless Management Information System (HMIS). HMIS is a local information technology system used to collect client-level data, and data on the provision of housing and services individuals and families experiencing homelessness and those at risk of homelessness.
HMIS enables HUD to collect national data on the extent and nature of homelessness over time. Specifically, HMIS can be used to produce an unduplicated count of homeless persons, understand patterns of service use, and measure the effectiveness of homeless programs.
Each Continuum of Care is responsible for selecting an HMIS software solution that complies with HUD's data collection, management, and reporting standards. The NYC Department of Social Services (DSS) contracts with Foothold Technology to use AWARDS for HMIS. Many providers in NYC use AWARDS while others prefer to contract with vendors that offer equivalent systems and upload their data on a monthly basis into the HMIS Data Warehouse.
The NYC CoC HMIS is unique in that it is a Data Warehouse. The NYC Department of Social Services (DSS), as the HMIS Lead Agency for the NYC CoC, contracts with Foothold Technology to host the NYC HMIS Data Warehouse.
All participating NYC HMIS projects are responsible for uploading into the NYC HMIS Data Warehouse monthly by the 10th business day of the month. Providers upload to the NYC HMIS Data Warehouse in one of two ways:
The goal of the NYC CoC is to have 100% participation of all homeless service projects within NYC, regardless of funding source. Projects receiving the following funding are required to participate in HMIS:
*Victim Service Providers (VSPs) and projects with a target population of survivors of domestic violence (75%+ of clients/households) are prohibited from uploading client-level data to HMIS. CoC-funded domestic violence projects are required to use an HMIS comparable database that conforms to the HMIS Data Standards and is capable of producing all HMIS reports.