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Pay Rate Calculator
Depending on the information you provide, the Pay Rate Calculator computes different information:
- Enter your annual salary to calculate your bi-weekly gross
- Enter your bi-weekly gross to calculate your annual salary
- Calculate hourly and premium rates that could apply if you are paid overtime
If you are paid on an hourly or daily basis, the annual salary calculation does not apply to you. Your bi-weekly pay is calculated by multiplying your daily or hourly rate times the number of days or hours you are paid.
Note for 2025
2025 is not a leap year. All calculations are based on the standard 365 days in a calendar year. Your bi-weekly gross will remain steady throughout the year unless your salary changes. There is no need to adjust for an extra day as there was in 2024.
Keep in mind:
- The City's payroll system is based on the fiscal year covering the period July 1 through June 30
- Fiscal Year 2025 (July 1, 2024 – June 30, 2025) is not a leap year
- The current calculator is set for a standard year (365 days)
Calculating Bi-Weekly Gross Using Annual Salary
- 365 days in a year
- 14 days in a bi-weekly pay period
- Formula: Bi-Weekly Gross = Annual Salary / 365 days × 14 days
- Example: if your annual salary is $50,000, your Bi-Weekly Gross = $50,000 / 365 × 14 = $1,917.81
Calculating Annual Salary Using Bi-Weekly Gross
- 14 days in a bi-weekly pay period
- 365 days in the year
- Formula: Annual Salary = Bi-Weekly Gross / 14 × 365
- Example: if your bi-weekly gross is $1,917.81, your Annual Salary = $1,917.81 / 14 × 365 = $50,000
Calculating Hourly Rate Using Annual Salary
Regular Hours per Year = Regular Hours per Day × 261 Work Days per Year:
| Hours/Week | Hours/Day | Work Days/Year | Hours/Year |
|---|---|---|---|
| 35 | 7 | 261 | 1,827 |
| 37.5 | 7.5 | 261 | 1,957 |
| 40 | 8 | 261 | 2,088 |
Formula: Hourly Rate = Annual Salary / Hours/Year
Example: if your Annual Salary is $50,000 and you work 40 Hours/Week (or 2,088 Hours/Year), your Hourly Rate = $50,000 / 2,088 = $23.95
Calculating Premium Rates
For premium rate Time and One-Half, multiply your hourly rate by 1.5. For instance, for Hourly Rate $26.00, the Premium Rate at Time and One-Half = $26.00 × 1.5 = $39.00
For premium rate Double Time, multiply your hourly rate by 2. For instance, for Hourly Rate $26.00, the Premium Rate at Double Time = $26.00 × 2 = $52.00
Please note: The Pay Rate Calculator is not a substitute for pay calculations in the Payroll Management System. In the event of a conflict between the information from the Pay Rate Calculator and the Payroll Management System, calculations from the Payroll Management System prevail.