Tenant Associations

Tenant Associations

In 1978, the Tenant Interim Lease (TIL) Program was created to assist organized Tenant Associations in City-owned buildings to develop economically self-sufficient low-income cooperatives where tenants have the opportunity to purchase their apartments. Under this program, Tenant Associations are entered into a Net lease with the City and governed by the Articles of Association and By-Laws.

Tenant Associations continue to operate and be governed by the Articles of Association and By-Laws until each building is rehabilitated through one of New York City Department of Housing Preservation and Development's (HPD) preservation programs.

TIL Building Coordinators

HPD’s Office of Asset & Property Management currently oversees buildings in the TIL Program and has assigned a TIL building coordinator to each Tenant Association. The building coordinator acts as a property management liaison and is responsible for overseeing Tenant Association activities including, but not limited to, rent collections, board elections, board meetings, monitoring compliance with program rules (e.g., submission of monthly financial reports, annual elections). The building coordinators are the Tenant Associations’ and tenants’ primary point of contact at HPD.

Contact the TIL general line at 212-863-7091 to obtain your assigned TIL building coordinator’s contact information.

TIL Training and Technical Assistance

Neighborhood Housing Services of New York City (NHS) has been contracted by HPD to provide training and technical assistance to TIL Tenant Associations. NHS will provide individualized trainings, guidance and assistance to Tenant Associations and tenants on building maintenance, tenant management, and compliance with TIL policies, rules and regulations.

To learn more about NHS and what they have to offer, please visit the NHS website, or call 212-519-2500 and request to speak with a program coordinator. NHS also has an office located at 1650 Amsterdam Avenue where you can schedule an appointment.

In addition to NHS, the Urban Homesteading Assistance Board (UHAB) will continue to provide free classroom training sessions. For more information, please visit the UHAB website.

TIL Corrective Action Plan (CAP)

In 2015, HPD launched new TIL programmatic policies and Corrective Action Plans (CAPs) to enforce and clarify HPD’s expectations for Tenant Associations and empower them to be successful. Tenant Associations are expected to comply with the following baseline compliance requirements:

  1. Submit complete monthly financial reports by the 15th of every month for the preceding month;
  2. Conduct Tenant Association board elections every 12 months, to elect at least three board officers (President, Treasurer, and Secretary); and
  3. Initiate rent collection for delinquent tenants by the use of repayment plans and start non-payment eviction proceedings.

Any Tenant Association not in compliance with any one or more requirements noted above is subject to a six-month corrective action period. HPD will issue a detailed Corrective Action Plan (CAP) to non-compliant Tenant Associations. The CAP will outline the steps necessary to be compliant. Throughout this period, the TA’s are notified in writing as their CAP’s are monitored and updated. Tenant Associations are encouraged to contact their building coordinator to discuss the baseline compliance requirements.

TIL Building Physical Condition

HPD recognizes that TIL buildings are in various stages of disrepair and require significant remediation. Every year, HPD finances roof and boiler repairs, mold removal, and façade stabilization work on buildings within the TIL portfolio. TIL building coordinators will conduct annual ‘roof-to-cellar’ inspections to assess the physical condition and identify repair priorities. HPD will provide a building condition report to each Tenant Association that will serve as an annual guide for repair activities.

Relocation of TIL Tenants

Tenant households in the TIL program may request temporary relocation to another residential unit within the TIL program. HPD will review temporary relocation requests for limited reasons including:

  1. Hazardous conditions as certified by a City agency;
  2. Medical, and/or health-related reasons; and
  3. Rehabilitation of current residence.

Other reasons are considered on a case-by-case basis. All requests are contingent on availability of suitable residential units (vacancy) and budget availability.

To request temporary relocation, complete and submit the Temporary Relocation Application form, along with supporting documentation to your TIL building coordinator.

Succession Rights

A family member of an apartment’s tenant of record, who meets all the requirements to remain as a lawful tenant after the tenant of record has permanently vacated the apartment, is allowed to file for successor tenancy. These occupancy rights of family members are often referred to as succession rights. The complete requirements for succession rights can be found in Chapter 24 of Title 28 of the Rules of the City of New York.

The conditions that must be met for succession are outlined in Chapter 24 and include:

(1) Eligible Family Member, and

(2) Occupancy during the Co-Residency Period (Two-year period unless applicant is claiming one year period as a senior citizen or disabled individual).

  • Application & Instructions for Succession Rights (The Application for Succession Rights must be fully completed and signed, and submitted along with all required documents must be submitted to the mailing address indicated on the instructions page).
  • Instrucciones y Solicitud para Sucesor de Inquilino (La Solicitud para Sucesor de Inquilino debe de ser completada en su totalidad, firmada, y enviada junto con todos los documentos requeridos que deben de ser enviados a la dirección postal indicada en la página de instrucciones).

Storage for Relocated TIL Tenants

When HPD has to relocate a TIL tenant out of their primary residence due to rehabilitation work, HPD offers to provide long term storage of the tenant’s belongings. The long-term storage is typically in a warehouse setting as items are expected to be stowed away safely for long periods of time.

All relocated tenants with items in HPD long term storage are allowed access to their property. To access your stored items, please contact your assigned TIL building coordinator to set up an appointment.

Currently access is available Monday through Thursday (except holidays) from 10 a.m. to 3 p.m. Tenants may visit the storage facility once per month and up to three persons are permitted per visit. Please note that the tenant of record must be present at all visits to the storage facility. Non-expired Government-issued photo identification, such as a driver’s license or passport, is required for every person entering the storage facility.

For more information, please see the list of Frequently Asked Questions (Preguntas Frecuentes) for tenants.

Affordable Neighborhood Cooperative Program (ANCP)

In 2012, HPD created the Affordable Neighborhood Cooperative Program (ANCP) to rehabilitate city-owned properties managed by TIL, in order to create affordable cooperatives for low and moderate-income households. ANCP provides low interest loans in the form of City capital subsidy, in addition to leveraging private sector financing to pay for construction and rehabilitation costs.

For more information on ANCP, please visit the ANCP page.

Cooperative "Co-op" Readiness

Tenant Associations must comply with preset requirements before beginning the process for co-op conversion through ANCP. At least 80 percent of a building’s tenants must:

Agree to Purchase Cooperative Shares
At least 80 percent of residents must agree to become shareholders and purchase their shares.

Attend Training Classes
If residents choose homeownership, HPD requires at least 80 percent of the tenants must participate in mandatory cooperative management training during the construction period to help prepare them for the responsibilities of homeownership.

Remain Current on Rent Payments
Cooperative sustainability relies heavily on its financial strength. Regular rent payments will lay a solid foundation for the tenant association upon conversion to a cooperative. At least 80 percent of residents must stay current on rent in order to purchase their shares.

Housing Resources

For additional housing resources, please visit the Housing Resource Portal.