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Doing Business with the FDNY ›

The Fire Department procures services from a wide array of vendors throughout the year to help achieve its life-saving mission. Contracting opportunities encompass services for construction related projects, standard service needs and professional consulting projects. Construction services are broad-based projects and can include electrical and plumbing services. Standard services involve a  spectrum of services such as repair services, equipment maintenance, temporary employee staffing, and software licensing. Professional consulting services are typically related to IT consulting, auditing services, and other specialty consulting.

Current Contracting Opportunities

All current solicitations are published on the City Record Online. To view information and download documents select an opportunity.  If you do not have an account with City Record Online, please create an account.

Grant Funded Procurement Opportunities

All of the procurement opportunities listed below are subject to the Uniform Federal Contract Provisions Rider. Ensure that you review and understand the Uniform Federal Contract Provisions Rider prior to submitting an Expression of Interest.

Please click on the title of the grant funded opportunity that you are interested in to submit an Expression of Interest to grantpurchase@fdny.nyc.gov. The Expression of Interest should include vendor contact information such as contact person name, company name, best contact e-mail address and phone number. You must also include the name of the procurement you are submitting an expression of interest for in the subject line of the e-mail. Once you submit your Expression of Interest via e-mail you will be contacted separately regarding this purchase at the e-mail address you have provided.

  • No Grant Funded Procurement Opportunities at this time.

MWBE Contracting Opportunities

The Fire Department is committed to increasing the opportunities for the participation of Minority and Women-owned Business Enterprises (M/WBE) in order to enhance the ability of such firms to compete for Fire Department contracts and to ensure their meaningful participation in the procurement process.

City agencies can award contracts of up to $500,000 for goods, professional services, standard services and construction directly to City-certified M/WBEs without formal competition using the M/WBE Noncompetitive Small Purchase Method and up to $1,500,000.00 using M/WBE Noncompetitive Innovative Procurement (“NCIP” Method). This streamlined process makes it easier for the City to do business with M/WBEs. Don't miss out! Be ready to receive and respond to these opportunities directed specifically to our City-certified M/WBE businesses by creating an account in PASSPort today. Find the simple two-step account creation instructions here.

For more information about the NYC M/WBE Program and to determine eligibility for certification, visit nyc.gov/getcertified.

The following solicitations are open to NYC Certified M/WBE Vendors only. Vendors must also be registered in the Citywide PASSPort system. Please click on the title of the opportunity you are interested in to submit an Expression of Interest. The Expression of Interest should include vendor contact information and NYC Vendor ID number, if known.

Please note that by submitting an Expression of Interest you are indicating your consent to receive a request for quotation via the Citywide PASSPort system. The solicitations listed here are anticipated opportunities and do not obligate the FDNY in any way. For general inquiries regarding the FDNY’s M/WBE Program, please e-mail mwbeinfo@fdny.nyc.gov.

Small Business Services Capital Access Programs

The Contract Financing Loan Fund helps businesses to win, mobilize, and perform on City contracts.

  • Revolving loan fund with annual interest rate of 3% and multiple loans up to $1,000,000 (max $500,000 per loan)
  • Loan repayment is secured directly through an assignment of payment
  • Participating Lenders: TruFund Financial Services, BOC Capital, and Excelsior Growth Fund
  • Businesses can start the loan application process at nyc.gov/contractfinancing

The Bond Collateral Assistance Fund helps businesses to mobilize and perform on City construction contracts that require bonding by providing access to surety bonds and the collateral that bond underwriters often require

  • Collateral up to $500,000, or up to 50% of the contract, whichever is less
  • Program Partner: The Cayemitte Group
  • Contractors can apply at nyc.gov/bondfund

Subcontractor Resource Guide

For more information about subcontracting with New York City, visit the Small Business Services resources page.

PASSPort Online Procurement Platform

The City of New York is rolling out new features in its PASSPort online procurement platform that will make the contracting process easier and more transparent than ever. PASSPort facilitates every step of the procurement process - from identifying vendors to contract solicitation and response evaluation, award to contract, and invoicing to payment. To maximize business opportunities, all contractors should create a vendor account in PASSPort. Please reference the Vendor Account Creation manual for step by step instructions on how to create a vendor account in PASSPort. For assistance, please visit nyc.gov/mocshelp to find helpful resources, FAQs and the link to the MOCS Service Desk contact form.

Payee Information Portal (PIP)

To do business with the City of New York, organizations need to create a vendor account in the City’s Payee Information Portal (PIP) (to get paid) and also in Procurement and Sourcing Solutions Portal (PASSPort) (for all other contracting actions, including completing vendor disclosures, finding and responding to contracting opportunities, signing the contract upon contract award, and much more). The Mayor’s Office of Contract Services (MOCS) developed and maintains PASSPort.

Learn more about PASSPort and contracting with NYC – visit the MOCS website:
Getting Started: An Introduction to Doing Business with the City of New York

To view contracting opportunities, visit the PASSPort Public Portal.

Note: A PASSPort account is required to respond to solicitations (RFx). Organizations looking to respond to Health and Human Services (HHS) solicitations need to have an approved HHS Prequalification Application in PASSPort.

Need Help or Have a Question?

  • For assistance with PIP, please refer to the PIP website.
  • For PASSPort learning resources, visit MOCS Learning to Use PASSPort.
  • For technical assistance when using PASSPort, submit an inquiry to the MOCS Service Desk.
  • For assistance regarding solicitations (RFx), reach out to the soliciting City Agency via the email address listed for the relevant RFx in PASSPort, or post a question via the Discussion Forum of the RFx.

Contracting Opportunities Notice:

Starting on July 1st, 2016, email will be the default means of communication for City agencies' Invitations for Bids (IFBs), Requests for Proposals (RFPs), and their notices of availability. Notifications by paper mail, fax, hand delivery, or otherwise, will only be available upon request to the contracting agency. Agencies will use the Ordering email addresses that have been provided by vendors in the Payee Information Portal (PIP) for all future solicitations or notifications.

Your "Ordering Email Address" will be used by the City for notification and solicitation purposes. To ensure that the City has your up-to-date email address, it is advised that you log into PIP and review this information before 7/1/2016.

  • For a step by step guide on how to update your Ordering email address in PIP and to confirm that it is the default address, please access the Default Ordering Address in PIP Guide.
  • If your organization does not have a PIP Account, please refer to the PIP Activation Guide for help on how to create one.
  • For any additional information on PIP Account maintenance please consult the PIP Account Tutorial.

Establishing a PIP account can provide your business with additional benefits such as allowing you to view your financial transactions with the City and enrolling in the citywide bidders lists based on commodity code.

If you have any difficulty creating or updating your account in PIP, please reach out to your agency contact Contracts@fdny.nyc.gov . For assistance, please visit nyc.gov/mocshelp to find helpful resources, FAQs and the link to the MOCS Service Desk contact form.

No Contracting Opportunities At This Time

City Council Discretionary Awards

Beginning F​iscal Year 2021, City Council discretionary contracts will be managed in PASSPort, the City's digital Procurement and Sourcing Solutions Portal. If your organization has awards to be cleared in FY21, it must have a PASSPort account. Please see this one-page Account Creation Guide for more information. To view your organization’s award designations and their clearance status, please visit the Discretionary Award Tracker. More information about the discretionary award process is available on the NYC Nonprofits Discretionary Funding page.

Fiscal Manual

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