For Filers

For most filers, your login ID is your 7-digit Employee Identification Number (“EIN”). If you do not know your EIN, you can find it in CityTime, on your paystub, or by asking your agency’s annual disclosure liaison or human resources department.

If you do not have an EIN – this is applicable to part-time members of policymaking City boards and commissioners and employees at the Economic Development Corporation (“EDC”), Health + Hospitals (“HHC”), NYC Tourism + Conventions (“NYCCO”), Rent Guidelines Board (“RGB”), and School Construction Authority (“SCA”) – your login ID is your agency acronym, the first letter of your last name, and the last 4 digits of your Social Security number.

• For example, if you work at EDC, the first letter of your last name is “Z,” and the last 4 digits of your Social Security number are “1234,” your login ID would be: EDCZ1234.

Before the filing period starts, you will obtain your new temporary password in one of two ways:

1. In a sealed envelope (a “paper packet”) from your agency’s annual disclosure liaison.
2. By email (an “e-packet”) from “noreply@coib.nyc.gov.” Learn more from these instructions on Obtaining your Temporary Password from the COIB Email.

You must use your new temporary password to log in for the first time each filing period. When you log in for the first time, you will be prompted to create your own password that you will use going forward. The “Forgot Password” link on the filing website will not work until after you have logged in with your temporary password and created your own password.

You may request an extension on the grounds of justifiable cause or undue hardship. Requests for an extension must be submitted to efiling@coib.nyc.gov no later than 10 days before your filing deadline. Your request for an extension of time does not automatically extend your time to file; the Board will issue a decision as soon as practicable. The maximum extension available is four months. Board Rules § 4-01.

If you do not file your report on time, you will be required to pay a fine of $250, plus: (1) an additional $250 for every 30 calendar days after the filing deadline that passes by the time you file your report; and (2) an additional $250 if you filed late in any of the previous 6 years. Board Rules § 4-07.

If you forgot to report certain information or you reported incorrect information, you must amend your report. Additionally, COIB Staff review every report for completeness and may contact you to amend your report. If you need to amend your report, contact the Annual Disclosure Help Desk.

You must file a report within 60 days of your last day working for the City.

• If you are leaving before the end of the annual filing period (the “combo cutoff date”), you will file one report covering the prior calendar year through your last day of work (a “combo report”).
• If you are leaving after that date, you must file two reports: (i) one report covering the prior calendar year; and (ii) another report covering the part of the year during which you were working for the City.

For questions about why you are required to file, contact your agency’s annual disclosure liaison.

For questions about how to file your report or what needs to be reported, contact the Annual Disclosure Help Desk.

For questions about the DOI EO91 Forms, contact Rochelle Chester at DOI at (212) 825-6817 or rchester@doi.nyc.gov.

For questions about the DOE supplemental questions for DOE employees, contact Samantha Biletsky at DOE at (212) 374-3438 or sbiletsky@schools.nyc.gov.