Consultant and CMs - Department of Design and Construction

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Consultants and CMs

Payments

UPDATE MAY 2022: DDC places a very high priority on making prompt payments to our business partners. Beginning in mid-May, DDC professionals are working with new internal systems to process change orders and payments. We certainly expect this system to allow for more efficient processing in the long term. We expect some delays as contracts, change orders, and payments are migrated to the new system. As our partner, we ask for your patience and support when possible. If you are looking for the status of a particular payment, you should either call the appropriate DDC Resident Engineer or Project Manager, or you can call DDC's automated Payment Hotline at 718-391-1704. If you need additional information, you can download and email this Payment Inquiry Form to us. If you are an M/WBE, please email it to ddcodir@ddc.nyc.gov. If you are not an M/WBE, you can email it to VendorRelations@ddc.nyc.gov. Thank you for your partnership.

The payment process includes a thorough review of forms and documentation by agency staff. Information and forms provided here will assist in preparing payment requests and close attention to requirements and form preparation will help ensure prompt payment.

Requests for payment are submitted to the Engineer in Charge or Project Manager on the job. After the Engineer in Charge or Project Manager approves the payment, it is sent to the Engineering Audit Office (EAO) and the Financial Office for review and approval prior to being sent to the City's FISA (Financial Information Services Agency), which makes the payment. This process is represented graphically on the accompanying flowchart.

Electronic Funds Transfers
Electronic funds transfer reduces the wait for receipt of payments and gives vendors immediate access to their payments - no more taking checks to the bank and waiting for them to clear. EFT also provides greater security than paper checks by eliminating the potential for loss, theft or forgery. Before receiving a first payment, vendors will be asked to designate one financial institution or other authorized payment agent and to complete the City EFT Vendor Payment Enrollment Form.

Consultant Payment Process

Infrastructure

Resident engineer prepares payment package, signs off and obtains approvals.
Chief Financial Officer (CFO) accounting enters quantities into CPS, prints payment certifications and obtains approvals.
Engineering Audit Office audits payment
CFO auditing prepares voucher and sends to FISA.
FISA issues payment
CFO auditing checks FISA for the date payment is issues.

Structure and Technical Support

Contractor submits payment requisition to construction project manager.
Construction project manager prepares payment package, signs off and obtains approvals.
Engineering Audit Office audits payment
CFO auditing prepares voucher and sends to FISA.
FISA issues payment
CFO auditing checks FISA for the date payment is issues.

Non-Discrimination Certificate

Change Order and Overrun