Electronic Receipt and Processing for All Vendor Invoices

April 2, 2020

While DEP and all of its vendors are having to adapt to the changing state of the COVID-19 pandemic, especially the mandated Work-from-Home conditions, the Agency recognizes the importance of ensuring invoices continue to move through the review and approval process efficiently and paperless. In an effort to avoid disruption to the invoicing process, its Agency Chief Contracting Office (ACCO) has established the DEP Invoice Platform (DIP), to facilitate the electronic receipt and processing of all vendor invoices. This new system allows the transition of DEP’s paper invoicing process to a fully electronic process.

This Platform has been designed to support invoices for all DEP contracts—large and small/micro contracts. DEP has launched the new platform as of April 1, 2020; it is now ready to support invoice submissions by all vendors.

To access the DIP system, use the following link: https://a826-forms.dep.nyc.gov/webclient/Login.xhtml. Vendors will need to create an account upon initially accessing the platform.

If anyone requires technical support when accessing DIP, please email: PactSupport@dep.nyc.gov.

The Agency has taken steps to ensure that we continue to meet all ACCO and Office of Engineering Audits (OEA) invoice documentation and approval requirements. All invoices should continue to be packaged as they are on paper—the only change in process is that in lieu of submitting hardcopy, they must now be submitted electronically to DEP.

As always, our goal is to make process and requirements as streamlined and efficient as possible to the benefit of everyone.