§ 1-13 Records

§ 1-13.1 Bulletin

A record of the Board's proceedings will be maintained in the Board's Bulletin. The Bulletin is the official publication of the Board. The Bulletin will, whenever practical, be published each week. It will contain:

1. the hearing calendar;
2. the docket of applications filed at the Board since the last Bulletin;
3. an abstract of the minutes of each hearing, including a brief statement of the action in each case, the votes, and the adopted resolution;
4. notices of hearing on proposed rules or the amendment of rules;
5. an index of rules adopted; and
6. such other information as may be of value to the public and within the scope of the work of the Board.

§ 1-13.2 Freedom of Information

Requests for information pursuant to § 87 (Access to Agency Records) et seq. of the New York State Public Officers Law (Freedom of Information) must be submitted to the designated Freedom of Information Officer. A decision granting or denying access to the requested document(s) will be made in writing by the Board in accordance with the law.

Appeals from a denial of a request for information must be submitted to the counsel of the Board within thirty (30) days from the date of the determination. A decision explaining in writing the reasons for further denial or providing access to the record(s) sought will be made in accordance with the law.

§ 1-13.3 Hearing Records

A complete record of the public hearings will be maintained by the Board. Requests for typewritten transcripts of the record may be made to the designated Freedom of Information Officer and may be ordered by the public for a prescribed fee. After final disposition, the entire application will be retained in the Board office. All applications, except materials otherwise exempt, will, upon request to the Freedom of Information officer, be accessible to the public during normal business hours.

§ 1-13.4 Archival Files

The Board will retain within its office files for all completed (i.e., approved, withdrawn, or denied) applications for approximately five (5) years. After five (5) years, the files will be stored off-site.

The public may request that the Board obtain the files from the off-site location. Such request will be subject to the requisite fee requirement, in accordance with § 1-09.2 of these Rules.

§ 1-13.5 Agency Website

The Board will maintain an agency website that will provide the public with current information relating to its activities and responsibilities, including information on upcoming public hearings, filed applications, Board resolutions, application forms and instructions, and announcements of any changes of agency practices and procedures.

Back to Table of Contents