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Doing Business with NYCHA

NYCHA recognizes the importance of private sector businesses in providing goods and services to meet the needs of residents in public housing developments throughout the five boroughs and NYCHA-administered Section 8 Leased Housing Program. It is NYCHA’s policy that all procurement transactions be conducted in a manner that provides for full and open competition. If you are interested in doing business with NYCHA, please explore this section for business opportunities.

Notice of an important upcoming change: As of April 23, all vendors are required to have a NYC.gov account (NYC.ID) to access NYCHA’s iSupplier and eComply systems. This change improves security and simplifies access with a single login for City systems. Prepare now by creating your NYC.gov account (NYC.ID) at Create a NYC.gov account (NYC.ID) or reset your password at Reset your NYC.gov password. Be sure to use the same email address you currently use to log in to NYCHA’s systems.

Vendors

Vendors, contractors, and consultants interested in providing goods and/or services to NYCHA may register, learn about selling, and search for opportunities through the links below:

Virtual Logbook System for Vendors

NYCHA has implemented a virtual logbook system to improve efficiency and promote transparency. This system is part of NYCHA’s effort to use technology to modernize operations and streamline onsite processes for both NYCHA and vendors.

All vendors and subcontractors performing work at a NYCHA development must complete the pre-check-in form and the virtual check-in and check-out form. Vendors can access the check-in and check-out form onsite by scanning a QR code with any internet-connected device. This online form replaces the paper logbooks previously used at developments.

Pre-Check-In Form

The designated supervisor for all vendors and subcontractors must complete a pre-check-in form online at least 24 hours before any site visit, including scheduled visits. Use the pre-check-in form.

Virtual Check-In and Check-Out

  • The online form, accessible via a QR code at the site, replaces the paper logbooks previously used.
  • This form must be completed upon arrival and departure from the site by the contractor and each subcontractor.
  • This requirement confirms the accuracy and truthfulness of the information provided. Non-compliance or submission of false information is considered a violation of the contract.

For guidance on how to complete these processes, please review the step-by-step instructions in the following documents:

If you have any questions, please email VirtualLogBook@nycha.nyc.gov.

Vendors should be aware of the following additional requirements when selling goods or services to NYCHA:

Labor Law 220-i Registration Requirements

Effective December 30, 2024, solicitations subject to Davis-Bacon prevailing wage requirements require that bidders and each subcontractor identified in a bid be registered with the New York State Department of Labor (NYSDOL) under Labor Law Section 220-i. Instructions on how to register are available at NYSDOL contractor and subcontractor registration.

Bidders must submit with their bid copies of valid, currently effective registration certificates issued by the NYSDOL under Labor Law Section 220-i for the bidder and each subcontractor identified in the bid. Bidders must also certify that they will obtain a registration certificate for any subcontractor not identified in the bid but later approved by NYCHA to perform work under the contract. Failure to submit the required registration certificates may result in the bidder being found non-responsive and ineligible for award. NYCHA will not pay or reimburse filing fees or registration costs for the bidder or subcontractors.

If awarded the contract, the bidder must maintain a valid and active registration certificate for the duration of the contract and must ensure that all subcontractors also maintain valid and active registration certificates while performing work under the contract. Failure to do so may result in ineligibility for task orders, work orders, or other work under the contract. These requirements survive bid expiration and, for the awarded bidder, are incorporated into the contract.

PASSPort

PASSPort replaces VENDEX. The Mayor’s Office of Contract Services (MOCS) launched PASSPort, the Procurement and Sourcing Solutions Portal, to make it easier for vendors to submit and keep disclosure documents up to date.

Vendors interested in selling goods or services to NYCHA should be aware of the following updated requirements:

If you have any questions, please email MOCS at vendors in PASSPort or NYCHA at vnc@nycha.nyc.gov.

NYCHA vendors should also review the Anti-Corruption Guide.

The Supply Management Department is responsible for sourcing, conducting bids, awarding contracts, purchasing, warehousing, arranging deliveries of goods, and procuring services.

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