Policies and Resources

Archives Policies

• View the Municipal Archives General Policies
• Archives, Reference and Research Advisory Board (ARRAB) Mission Statement

Library Policies

• View the Municipal Library Acquisitions

Records Management Policies

Records Management Authorities

• Mayoral Directive No. 2015-3
• NYC Charter, Administrative Code and Rules

Records Management Schedules

• NYC Supplemental Retention and Disposition Schedule
• Retention and Disposition Schedule for New York Local Government Records (LGS-01) 2020 

Records Management Policies and Procedures

• Automatic Deletion of Data
• Backup Tapes Retention Policy
• Converting Hard-Copy Records to Digital
• Destruction of Damaged or Contaminated Records
• Destruction of Obsolete Electronic Media Policy
• Email Retention Policy
• Email Retention Technical Procedures
• Gift Evaluation And Accession Policy
• Naming Conventions and Metadata
• Obsolete Unclassified Disposal Process
• Obsolete Unclassified Records Disposal Authorization
• Policy on Individuals Notes and Working Papers
• Policy on Instant Electronic Messaging
• Policy on Records Created Using Non-City Platforms
• Social Media Records Policy
• Transient Generic Data Policy
• Transitioning Employee Records and Information Policy

Records Management Forms

• Application for Automatic Deletion
• Gifts Inventory Form 
• Records Disposal Application Form

Records Information and Resources

• Definition of Municipal Records Under the NYC Charter
• Digitization Converted Records Risk Assessment Checklist
• Digitization Pre-Implementation Checklist
• Executive Office memo – Social Media and Websites
• Executive Office memo – Transfer of Office Records to the NYC Municipal Archives
• Instructions for Record Retention Disposition Form
• MS 365 Handbook
• Quick Reference Guide: Disposal
• Quick Reference Guide: Schedule Revision
• Quick Reference Guide: Transfer
• Records Glossary