Learning to Use PASSPort

PASSPort Vendor Webinar Series

Getting Started: Contracting with NYC

This monthly webinar series is designed to educate vendors and prospect vendors on doing business with the City of New York. Each month, we’ll cover the basics on how to get set up in PASSPort, the City’s digital procurement system, and a different fundamental topic.

To sign up for the webinar and see upcoming topics, please visit: bit.ly/GettingStartedPASSPort

All webinars are being recorded and added to our learning resources below.

PASSPort Overview Materials

Learn more about key PASSPort features at a glance here
Video: PASSPort Vendor Awareness
Quick Guide: Navigation for Vendors
Quick Guide: Release 1: Vendor Management
Quick Guide: Release 2: Requisition to Pay
Quick Guide: Release 3: Requisition to Contract Registration

Creating and Managing Vendor Accounts and Enrollment

Vendor Account Creation

Requesting a Vendor PASSPort Account video
Requesting a Vendor PASSPort Account guide

Vendor Enrollment

User Manual: Beginner's Guide to PASSPort
Quick Guide: Completing the Vendor Enrollment Package
Video: Completing the Enrollment Package
Video: Adding an e-Signature to Submit Your Vendor Enrollment Package

Vendor Account and Enrollment Management

User Manual: Vendor Account Management
Quick Guide: Vendor Enrollment Change Request
Quick Guide: Adding Vendor Users and Assigning Roles
Quick Guide: Setup Team for Vendors
Quick Guide: Adding Documents in PASSPort
Guide: Vendor Profile - Updating the CEO Section
Video: Vendor Account Management
Video: Enrolling in Commodities in PASSPort
Webinar Recording: Getting Started – Enrolling in Commodities & Self-Disclosing Business Certifications
NYC Commodity Classification Directory (for use when Enrolling in Commodities in PASSPort)

Finding and Responding to RFx (Solicitations)

User Manual: Finding and Responding to RFx
User Manual: HHS Accelerator Prequalification
E-Course: Finding and Responding to RFx
Quick Guide: RFx Vendor Response Authorizations
Quick Guide: Discussion Forum for Vendors
Quick Guide: Subcontractors and Joint Ventures
Quick Guide: LL34 Compliance
Video: Finding RFx
New Training! Getting Started: Finding Contracting Opportunities
New Training!Getting Started: Responding to Contracting Opportunities
For HHS Providers - Webinar: Finding and Responding to RFx for HHS Providers

For HHS Providers - Quick Guide: HHS Accelerator and PASSPort Need to Know
For M/WBEs - Quick Guide: M/WBE Noncompetitive Small Purchase
For HHS Providers - PASSPort HHS Prequalification Recorded Webinar
For HHS Providers - HHS Prequalification in PASSPort Provider Information Sheet

Contract Development and Registration

E-Course: Contract Development and Registration Process in PASSPort
User Manual:
Contract Registration for Vendors

Guide: Award Milestones Tracker
Quick Guide: Setup Team for Vendors
Video: E-Signature Contracts Using DocuSign

City Council Discretionary Award Contracting

Discretionary Award Clearance Information Sheet
Discretionary Contracting Document Naming Guide
Guide: Award Milestones Tracker
Discretionary Provider Tips for Contracting Success
Completing the Vendor Document Submission Task in PASSPort for City Council Discretionary Contracts

Contract Management

Performance Evaluations

User Manual: Performance Evaluation for Vendors
Quick Guide: Performance Evaluation for Vendors
Video: Reviewing a Performance Evaluation

[coming soon – Amendments and Change Orders]