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Contacts Tab

Give your team access to PASSPort and assign them roles relevant to the tasks they need to complete.

Who can complete this task?

  • Vendor Admin

In the Contacts tab, vendors list all the organization's Contacts which would include principal owners, officers, and anyone else that requires PASSPort user access. Vendors must assign roles to the contacts in this section. The contact who submitted the PASSPort account request is automatically granted the Vendor Admin role and is able to add contacts and assign roles.

  1. Click the Contacts tab in the left navigation menu.
  2. In the Vendor Contact Information section, click the Add a new Contact button.
  3. In the Contact Management pop-up window, enter the contact's First Name, Last Name, and Email address.
  4. Click the Save and Close button. The Contact Management window.

  5. In the Profile column of the Vendor Contact Information table, select at least one role for each contact from the drop-down menu. If a role is not selected/saved, the vendor will not be able to submit.

    Note: A contact cannot log in unless they register a NYC.ID with an email address that matches the one listed in their contact. Additionally, contacts will not be automatically notified that they have been added to the vendor account. Vendor Admin's should reach out to each new contact to request they create a NYC.ID.

    The Profile column list several user roles in a drop-down window.
  6. Click the Save and Refresh button near the top of the page.

Tip: Vendor Contact Roles

Each new contact must be assigned at least one system user role. Multiple roles can be selected for a contact. The following roles and tasks are relevant to completing the Vendor Enrollment process:

  • Vendor Admin: Has full access to all Account Management and Vendor Enrollment functionalities except signing the Vendor Enrollment Package. MOCS recommends every organization has at least two contacts with the Vendor Admin role. This role is mandatory.
  • Signatory: Has full access to Vendor Enrollment functionalities and is the only role that can sign the Vendor Enrollment Package. This role is mandatory.
  • Contributor: Can enter information but has limited functionality. This role is optional.

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Next Steps

Complete the Disclosures Tab. Click the "Next" button below to view step-by-step instructions.

Last updated: May 12, 2025