Radiation Producing Equipment - Certificate of Registration
- About
- How To Apply
- After You Apply
- Operating and Renewing
About
The owner or operator of any radiation installation or of any radiation equipment in operable condition intended to be used for patient clinical diagnosis and/or treatment must obtain a current Radiation Producing Equipment - Certificate of Registration from the NYC Department of Health and Mental Hygiene (DOHMH) in order to establish (set up), maintain or operate such equipment. Registrations are categorized by facility, and where applicable, permit and establishment type numbers. Registrations must be renewed every two years.
Application Fees: $100.00
Renewal Fees: $100.00
Renewal Cycle: 2 Years
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Additional Resources
NYC Department of Health and Mental Hygiene (DoHMH)
Office of Radiological Health
42-09 28th Street
CN-60
Long Island City
NY
11101
orh@health.nyc.gov
(718) 786-6002
Radiological Equipment Permits
How To Apply
Review these steps before you submit your application:
Review the Application and Instructions for a Radiation Producing Equipment Permit before applying to determine the requirements and supporting documentation needed to apply for this permit.
Refer to the Requirements Checklist for basic documentation and other requirements needed to apply for a permit from the Department of Health and Mental Hygiene (DOHMH), some of which depend on the type of business that will be given the permit.
All outstanding fines imposed for Health Code Violations must be paid before you can apply for or renew a permit issued by the NYC Department of Health and Mental Hygiene. Fines may be paid in person at the Department of Consumer and Worker Protection (DWCP) Citywide Licensing Center or Online. Click the link below to schedule an in person appointment.
Click on the link below to pay outstanding fines online.
New and renewal permit applications must be accompanied by proof of coverage for both Workers’ Compensation and Disability Insurance.
The certificate will include the insurer’s name, policy number, issued and expiration date and must list the DOHMH as the certificate holder (not the policy holder).
Certificate Holder:
NYC Department of Health and Mental Hygiene (DOHMH)
125 Worth Street, CN17A
New York, NY 10013
It is important to note that the name and address on the insurance certificates must match that of the applicant or establishment for which an application is being submitted.
If such coverage is not required, submit a signed Certificate of Attestation of Exemption (Form CE-200) registered with the NYS Workers’ Compensation Board showing the applicant’s assigned exemption number and the date it was registered.
To determine if your business qualifies for this exemption and is not required to obtain Workers’ Compensation and Disability Insurance please visit the New York State Workers’ Compensation Board website. NYS STATE WORKERS’ COMPENSATION BOARD - EXEMPTION OVERVIEW
Obtaining a Certificate of NYS Workers' Compensation Insurance (C-105.2)
Obtaining a Certificate of NYS Disability Benefits Insurance (DB-120.1)
Request for Attestation of Exemption (Form CE-200)
Proof of a Certificate of Authority to Collect Sales Tax. The address on the Certificate must match that of the applicant or establishment for which an application is being submitted.
The registration form must be completed by the applicant and must include a complete and accurate listing of all the machines located at the facility.
If the facility is a private office, the named applicant must be a Senior Partner.
If the applicant is not a private practice office, the applicant is the corporate name of the facility (e.g. the hospital name, nursing home name, etc.). The application must be signed by an authorized representative on behalf of the corporate entity; normally this is the president or chief executive officer.
If the facility has a mammography machine or provides mammography services, the application must be accompanied by a copy of the Food and Drug Administration (FDA) certificate.
Food and Drug Administration information for facilities that operate Mammography Machines
Dental, Podiatric, and Veterinary facilities shall not use X-ray equipment on patients prior to inspection by the Office of Radiological Health or an authorized Certified Radiation Equipment Safety Officer (CRESO). Failure to comply will result in a civil penalty. A list certified CRESOs can be found below.
All facilities (except Dental, Podiatric, and Veterinary facilities, which require a CRESO inspection) must work with a medical physicist to submit a report detailing the results of initial quality control tests conducted on all radiation-producing equipment in the facility. In addition, a radiation protection survey shall be conducted for each room housing a radiographic unit. A medical physicist is an individual that has a license to practice the specialty of diagnostic medical physics in New York State, or a current, non-expired CRESO certification in New York State. The initial quality control tests the medical physicist or CRESO will conduct will include all tests mandated by federal, state and local laws to be conducted for the facility type on a daily, weekly, monthly, semiannual, annual and biennial basis.
Verify that medical physicist, diagnostic radiology is licensed by NYS
A valid e-mail address is required if applying online.
List of Permit Fees.
- Registration fee: $100
- Certified Registration Fee for Radiation Installations with linear accelerator(s): $600 - and is good for five years from the date of issuance
List of accepted payment methods.
- Personal Check (payable to NYC DOHMH - if paying in person)
- Certified Check (payable to NYC DOHMH - if paying in person)
- Government Check (payable to NYC DOHMH - if paying in person)
- Money Order (payable to NYC DOHMH - if paying in person)
- American Express (if paying online or in person)
- Discover (if paying online or in person)
- MasterCard (if paying online or in person)
- Visa (if paying online or in person)
Applying for a DOHMH permit does not satisfy the regulatory requirements of other City, State and Federal Agencies. It is the business owner's responsibility to meet all other requirements. Pursuant to NYC Charter Section 645, no premises may be used or occupied until a Certificate of Occupancy has been issued by the NYC Commissioner of Buildings. Failure to comply with all relevant regulations may result in the suspension of DOHMH permits until proof of compliance is provided. To view the relevant rules for this permit, click the Relevant Health Code Sections link above then click the folder "Title 24: Department of Health and Mental Hygiene", and then the subfolder "Title IV: Environmental Sanitation." Then click the subfolder "Part B: Control of Environment," and the subfolder Article 175,"Radiation Control" Section 175.51, "Registration and Inspection of Installations with Radiation Equipment".
Steps to apply online
Carefully review all documentation and forms required to register Radiation Producing Equipment with the Department of Health and Mental Hygiene.
When applying online, you will be required to provide information about all radiation producing devices in the establishment. Refer to the Supplemental Forms for specific information you will be required to provide.
Gather all supporting documents required to apply for this permit.
Make individual electronic versions of each supporting document for uploading to the system. The following document types can be uploaded: PDF, JPG, GIF, PNG, XLS, XLSX, DOC, DOCX, VSD, and TXT.
Create an account with the NYC Online Licensing system. Payment is required to complete and submit the application so applicants should have their credit or debit card information readily available. Partially completed applications may be saved and returned later for completion.
Select the type of permit for which you are applying and enter the requested information into each field. Fields with an asterisk (*) are required. Applicants will be requested to upload copies of required documents. Please upload each supporting document individually.
Pay with a credit or debit card to complete the application.
Steps to apply in person
In-Person Licensing and Collections Services Available By Appointment Only. DCWP is accepting in-person visits from customers with appointments only at our Manhattan and Queens locations. You must schedule an appointment to meet with a DCWP representative. For health and safety reasons, DCWP cannot serve walk-ins.
Carefully review all documentation and forms required to register Radiation Producing Equipment with the Department of Health and Mental Hygiene.
Gather all required documentation and complete the Application form and required Supplemental Forms. Submit all forms, documentation and payment in person at the DCWP Citywide Licensing Center.
contact-info
NYC Department of Consumer and Worker Protection (DCWP)
Licensing Center
42 Broadway, Lobby
New York
NY
10004
onlineappsdocs@dcwp.nyc.gov
Steps to apply by mail
Applications for new permits are not accepted by mail.
After You Apply
After you submit your application, review these items:
If you applied online, you will receive a receipt via e-mail. If you applied in person, the Department of Consumers and Worker Protection (DCWP) will give you a receipt. You can follow up on the status of your application by contacting the:
contact-info
NYC Department of Health and Mental Hygiene (DoHMH)
Office of Radiological Health
42-09 28th Street
CN-60
Long Island City
NY
11101
orh@health.nyc.gov
(718) 786-6002
Operating and Renewing
Operating Requirements:
All facilities using radiation producing equipment must following the guidelines and operating requirements set forth in Article 175 of the New York City Health Code.
The Certificate of Registration expires two years from the end of the month in which an application was approved. Three months before the registration expires, registrants will receive a notice to remind them to renew their permit for the next two-year cycle.
All outstanding fines imposed for Health Code Violations must be paid before you can apply for or renew a permit issued by the NYC Department of Health and Mental Hygiene. Fines may be paid in person at the NYC Department of Consumer and Worker Protection (DCWP) Licensing Center or Online.
Click here to visit DCWP.
contact-info
NYC Department of Consumer and Worker Protection (DCWP)
Licensing Center
42 Broadway, Lobby
New York
NY
10004
onlineappsdocs@dcwp.nyc.gov
Steps to renew online
Renewals may be submitted online via the NYC Online Licensing system. Registration is required. You will not be permitted to renew a permit if you have outstanding fines. You can pay fines online before renewing.
To renew online for the first time, you will need the Personal Identification Number (PIN) found on your Renewal Notice for each permit or license you hold. The PIN will allow you to link your existing records to one single online account. You only need to use your PIN to link to each permit or license record once.
If you do not have access to your Renewal Notice, you may obtain your PIN(s) by completing an online PIN Request Form or by calling 311.
Note: If you need to upload any documents, you will be prompted to download the Microsoft Silverlight application.
Steps to renew in person
Only online renewals are being accepted at this time.
Steps to renew by mail
Only online renewals are being accepted at this time.