Neighborhood Development

Welcome to the SBS Neighborhood Development Resource Library, where you can browse through our database of information that can help your local businesses grow and thrive.

NOTE: Some documents on this page are in PDF format and require the Adobe Acrobat Reader to view them. Download the free reader.

Business Improvement Districts

BID Formation
- 11 Step BID Formation Guide - This guide will explain how to form a BID.
- BID_Brochure - This brochure explains what a BID is and its benefits
- BID Objection Form
- BID Project Plan - A project plan template for completing the steps to forming a BID
- District Needs Survey (Excel document) - This excel document will help you decide to form or expand a BID
- Neighborhood Leadership Booklet
- Sample District Plan
- Sample Vision Statement
- Sample_Meeting_Notice - Sample meeting notice and comment solicitation form regarding establishment of a BID
BID Startup
- BID_Startup_Guide - This guide will explain the start-up procedures for newly formed BIDs
- BID_Board_Responsibilities - Description of Board member responsibilities
- Certificate_of_Incorporation - Sample certificate of incorporation
- Startup_Activities_Checklist - A checklist of all of the activities a newly formed BID must complete
- Department of Finance EFT Form - Department of Finance Electronic Funds Transfer form
- Sample_Financial_Procedures
- Sample_Procurement_Policy
- Submitted_Vendex_Memo - Sample of a Submitted VENDEX Memo
- Sample_Sanitation_Services_RFP - Sample Request for Proposal (RFP) for sanitation services
- Sample_BID_Bylaws
- Sample_Job_Posting - Sample job posting for finding an executive director
- Substitute_W9_Form - Sample substitute W9 Form
BID Management
- BID Management Guide - This guide will help BID managers complete necessary requirements and explains specific issues about BID management
- Sample_BID_Management_Agreement
- District Needs Survey (Excel document) - This excel document will help you decide to form or expand a BID
- Insurance Clause - Sample clause that must be included in your public liability insurance
- Justification_Document - Sample 4 part justification document for assessment increase
- Sample_Annual_Meeting_Invite -
- Council Member Letter - Sample letter from a Council Member to SBS regarding an assessment increase
- Ad Notice Sample - Sample Ad for public notification regarding an assessment increase
- Verified_Billing_Sample - Sample of a verified billing statement
- Sample Annual Meeting Agenda -
- BID_Annual_Report_Summary - Report published by SBS detailing New York City BID highlights
- Increase_Sample_Letter - Sample 4 part justification document for assessment increase
- BID Challenge Grant Program Guidelines and Application

Avenue NYC

Preparing to Contract
- Preparing_For_Contract - This document provides a summary of the documents that must be completed in order to intiate the contracting process with SBS. This document provides links to all of the relevant preparing to contract documents
- Preparing_for_Contracting_Checklist - This document provides a checklist of the documents that you need to submit while preparing for contract.
- Avenue NYC Council Discretionary-Funded Program Budget (Excel document) - A budget template for all organizations preparing to contract with SBS as Avenue NYC or City Council Discretionary funded organizations
- FY2013_Budget_Instructions - This document provides instructions on how to fill out the Avenue NYC/City Council Discretionary-Funded Budget Program
- Cost_Allocation_Plan (Excel document) - Since most organizations have multiple sources of funding and spread their expenses across these funding sources, SBS requires all organizations to complete a Cost Allocation Plan.
- Doing Business Data Form - In order to comply with the City's campaign finance reform law, the Doing Business Data Form is used to collect accurate, up-to-date information about all organizations that contract with the City of New York.
- Additional Information About the DBDF - Additional Guidance for the Doing Business Data Form.
- Disclosure_Compliance_Certification_Form - All organizations are required to complete a Disclosure & Compliance Certification Form that discloses any connections to City Elected Officials and that to affirms that there are no conflicts of interest between your organization and any Elected Officials.
- Contract_Insurance_Requirements - This document explains the contract insurance requirements.
- Vendex_Memo - This document is an example of a Vendex Memo.
Contracting
- Contracting_Process - This document provides an overview of the contracting process and provides links to relevant documents.
- Sample_Contract_Exhibit - This is an example of the document you will have to fill out.
- Sample_Contract_Exhibit_K - This is an example of the document you will have to fill out.
- Sample_Contract_Exhibit_L - This is an example of the document you will have to fill out.
- Sample_Contract_Notary_Page - This is an example of the document you will have to fill out.
- Sample_Contract_Signature_Page - This is an example of the document you will have to fill out.
Payment and Finance
- Payment_and_Finances - This document is an overview of the documents that must be filled out before SBS can dispurse funds.
- Request_ for_Payment_Checklist - A checklist of the items you will need to fill out for your payment request.
- Certified_Financial_Statement_of_Actual_Expenditures;(Excel document) - The Certified Financial Statement of Actual Expenditures is a detailed account of the actual amount of contract funds that your organization spent in the previous month.
- Instructions_for_Certified_Financial_Statemt_Actual_Expenditures - Additonal instructions for the Certified Financial Statement of Actual Expenditures.
- Electronic_Funds_Transfer_Application - You will need to send the completed EFT Enrollment Form, along with a copy of a voided check from the account that you wish to use for depositing funds.
- Instructions_for_Completing_Timesheets_2013 - Additional instructions for completing timesheets.
- Timesheets_2013 (Excel document) - If you are requesting payment of contract funds for personnel costs (i.e.; salary/wages), you must submit timesheets for these personnel along with your Certified Financial Statement of Actual Expenditures.
- Unallowable Costs - Provides a breakdown of which costs are and expenses are unallowable under your contract with SBS. This list is not exhaustive.
Adjustment to Contracts
- Adjustments_to_Contracts - This document provides guidelines for making adjustments to contracts.
- Budget_Modification_Form (Excel document) - This document is a Sample Budget Modification Form.
- Sample_Contract_Extension_Request - This document is a Sample Contract Extension Form.
Publicity and Attribution
- Publicity & Attribution - This document provides an overview of SBS' publicity and attribution policy.
Quarterly Reports
- Quarterly_Reports - This document provides deadlines for the submission of quarterly reports and links to all quarterly report documents.
- Business_Attraction_QR_FY13_Final - This document is a sample quarterly report.
- Facade_Improvement_QR_FY13 - This document is a sample quarterly report.
- Placemaking_QR_FY13 - This document is a sample quarterly report.
- Capacity_Bulding_QR_FY13_Final -This document is a sample quarterly report.
- Merchant_Organizing_QR_FY13_Final - This document is a sample quarterly report.
Procurement of Goods and Finances
- Procurement_of_Goods_and_Services - All organizations must have written consent from SBS before purchasing goods, materials, or equipment in excess of $ 2,500 or before hiring any consultants or subcontractors. This document provides an overview of all the forms neccesary to procure goods and services with the consent of SBS.
- Purchasing_Approval_Request_For_Purchasing_Goods - This is a sample document.
- Sample_Approval_Request_for_Purchasing_Services - This is a sample document.
- Sample_Request_For_Proposal - This is a sample document.
- Sample_Request_For_Proposal_Cover_Letter - This is a sample document.
- Request_For_Proposal_Instructions - This is a sample document.

Capacity Building