Step 9: Hold First Public Meeting

1. Advertise the First Public Meeting

In addition to the mailing sent out in Step 8, some excellent ways to advertise a public meeting are by passing out flyers, advertising in a local newspaper and word of mouth.

2. Prepare for First Public Meeting

It is important to be well prepared for the initial public meeting because it will be the first introduction to BIDs for many people in your community.

Carefully prepare your presentation for the public meeting, as well as any materials that will be distributed at the meeting. Since many in the audience will have limited familiarity with the BID program, it is important that all material be as straightforward and accurate as possible.

3. Hold First Public Meeting

Begin the meeting by providing a basic introduction to BIDs. Following this introduction present the highlights of the district plan. At the end of the meeting attendees should be encouraged to join the steering committee, and property owners should be offered the opportunity to document their support of the district by signing support ballots.

Listen carefully to any concerns raised by the public and any insights they may offer. After the meeting, the steering committee should meet to consider changes to the plan based on information received at the public meeting.

Be sure to take comprehensive meeting minutes at this and any other public meeting.