Step 11: Compile Documented Results of Outreach and Support Gathering

1. Prepare and Submit Documentation Binders to SBS

Make two copies of the documents listed below and arrange them in 3-ring binders.

• Copy of the project plan
• Minutes of steering committee meetings
• Copies of materials sent out in informational mailings
• Letters of support from elected officials
• Hard copy of database
• Minutes of public meetings
• Log of phone conversations with property owners/commercial tenants
• Log of meetings with individual property owners/commercial tenants
• Copies of all newspaper articles written about the BID formation effort

Once complete, submit the binders to SBS. The steering committee should retain at least one copy of all documentation for its own records. At this point, SBS will review the completed documentation and convene a meeting of relevant city agencies to present the proposed district plan. With support from the assembled agencies, SBS will submit the plan to the City Planning Commission to commence the legislative authorization needed to formally incorporate the new BID.