Step 10: Hold Second Public Meeting

1. Send out Notice of Second Public Meeting

A meeting notice package should be mailed to each prospective member with the following items:

• Notice of second public meeting including date, time and location
• Updated information about the proposed BID
• SBS brochure on BIDs
• Signature ballot

The one or two pages of information distributed in the first mailing (Step 8) should be updated to reflect changes adopted after the first public meeting

2. Hold Second Public Meeting

You may have to begin the meeting with a basic introduction to BIDs if you find that you have new attendees. Next, the district plan should be presented. At the end of the meeting, property owners who have not already provided signed support should be offered the opportunity to sign support ballots.

Listen carefully to any concerns raised by the public and any insights they may offer. Revise the district plan based on response from the audience.

The number of public meetings and mailings required may vary from district to district.  It depends on the initial level of support for the BID proposal; the degree to which property owners and merchants are already organized; the level of organization and cohesiveness which exists between steering committee members and the project leader; the overall effectiveness of combined outreach efforts; and the size and compatibility of the district.  A basic rule of thumb is "There is never too much outreach".

At this point you should proceed to Step 11 if SBS has indicated that you have a sufficient level of support. If not, you will need to repeat some of the outreach activities that were highlighted in Step 8 and Step 9.