INVENTORY OF THE ARCHIVES OF DAVID N. DINKINS

106th MAYOR OF THE CITY OF NEW YORK

1990 to 1993

This inventory provides folder-level access to the records of the mayoral administration of David N. Dinkins. The inventory indicates each folder title within the 150 series in the collection.

The material described in this inventory will be made available for research, upon request, in the Municipal Archives.

1. OFFICE OF CORRESPONDENCE SERVICES:

A. Departmental Correspondence
B. General Correspondence
C. NYC, NYS & Federal Governmental Correspondence
D. Memoranda, Directives & Executive Orders
E. Transition Materials

2. OFFICE OF THE MAYOR:

A. Chief of Staff John Flateau
Subject Files
B. Executive Secretary Miriam Padilla
Subject & Correspondence Files
C. Assistant Grace de Fries
Subject Files
D. Assistant Herbert Block
Subject Files

3. Deputy Mayors & Staff:

A. Norman Steisel

1. Departmental Correspondence
2. General Correspondence
3. Signature Files
4. Chief of Staff to the Deputy Mayor, Ellen Baer
Subject Files
5. Assistant to the Deputy Mayor, Peter Pappas
Subject Files

B. Joyce Brown

1. Subject Files
2. Chronological Correspondence
3. Scheduling Files
4. Chief of Staff to the Mayor, Fred Davie, Jr.
Subject Files
5. Jewish Community Affairs Unit
Subject Files

C. Barbara Fife

1. General Correspondence
2. Chronological Correspondence
3. Chief of Staff to the Deputy Mayor, Gail Johnson
Subject Files
4. Counsel to the Deputy Mayor, David Klasfeld
Subject Files
5. Assistant to the Deputy Mayor, Lynn Argenziano
Subject Files
6. Assistant to the Deputy Mayor, Chris Jones
Subject Files
7. Assistant to the Deputy Mayor, Daniel Orlando
Subject Files
8. Assistant to the Deputy Mayor, Pamela Ramson
Subject Files
9. Assistant to the Deputy Mayor, Nanette Smith
Subject Files

D. Sally Hernandez-Pinero

1. Subject Files
2. Departmental Files
3. Press Files
4. Chronological Correspondence
5. Chief of Staff to the Deputy Mayor, Rosemary Kuropat
Subject Files
6. Chief of Staff to the Deputy Mayor, Michael Schlein
Subject Files
7. Chief of Staff to the Deputy Mayor, Lucy Wang
Subject Files
8. Assistant to the Deputy Mayor, Anthony Choi
Subject Files
9. Assistant & Counsel to the Deputy Mayor, Jerry Salama
Subject Files
10. Assistant to the Deputy Mayor, Lorraine Spina
Subject Files
11. Economic Development Project Director Margaret Tobin
Subject Files
12. Public Affairs Director Jeanne Nathan
Subject Files

E. William Lynch

1. Subject Files I
2. Subject Files II
3. Subject Files – South Africa
4. Departmental Files
5. Appointment Files
6. Chronological Correspondence
7. Chief of Staff to the Deputy Mayor, Marcia Smith
A. Subject Files
B. Departmental Files
8. Chief of Staff to the Deputy Mayor, Elsie Crum
A. Subject Files I
B. Subject Files II
C. Appointment Files

F. Milton Mollen

1. Subject Files
2. Subject Files – Planning
3. Chief of Staff to the Deputy Mayor, Katherine Lapp
Subject Files

G. Cesar Perales

1. Subject Files
2. General Correspondence
3. Chief of Staff to the Deputy Mayor, Jeffrey Carples
Subject Files

H. Barry Sullivan

1. Subject Files
2. Departmental Files
3. Chronological Correspondence
4. International Business Director Mary Sellner
Subject Files
5. International Business Director Emily McKhann
Subject Files

4. Counsel to the Mayor & Deputy Counsels:

A. George Daniels

1. Subject Files
2. General Correspondence
3. Pension Files
4. Mayor’s Honorary Membership Files
5. Chronological Correspondence

B. Elsie Crum

1. Subject Files
2. Chronological Correspondence

C. Steven Wright

1. Subject & Correspondence Files
2. Subject, Correspondence & FOIL Requests

5. Office of Operations:

A. Director Harvey Robins

1. Subject Files
2. Chronological Correspondence

B. Deputy Director for Technical/Support Services Gordon Campbell
Citywide Services
Subject Files

C. Citywide Programs
Subject Files

D. Special Assistant Roy Cosme
Transition Files

6. Press Office:

A. Secretary Leland Jones

1. Subject Files
2. Chronological Correspondence

B. Press Releases
C. Speeches
D. Subject Files
E. Press Digests
F. Public Schedules

7. Office of Special Projects & Events:

A. Events Files I
B. Events Files II
C. Events Files III
D. General Correspondence
E. Certificates of Appreciation
F. Proclamations I
G. Proclamations II
H. Gracie Mansion Files I
I. Gracie Mansion Files II
J. Science & Technology Files

8. Scheduling Office:

Invitations & Regrets

9. Constituency Offices:

A. Office of Afro-Caribbean Affairs
Office of the Deputy Director, Donovan Gopie
Subject Files

B. Office of Asian Affairs
Office of the Director, Virgo Lee

A. Subject Files
B. Chronological Correspondence

C. Office of European-American Affairs

1. Subject Files
2. Office of the Director, Debra Pucci
General Files

D. Office of Immigrant Affairs

1. Subject Files
2. Chronological Correspondence
3. Office of the Director, Elizabeth Aivars
Subject Files

E. Office of Latino Affairs

1. Office of the Director, William Nieves & Marlene Cintron
Subject Files
2. Office of the Director, Marlene Cintron
A. Subject Files
B. General Correspondence
C. Scheduling Files

F. Office for the Lesbian & Gay Community

1. Office of the Director, Martin Rouse
A. Subject Files
B. General Files
C. General Correspondence
D. Scheduling & Events Files
2. Office of the Deputy Director, Jan Park
Subject Files

G. Office of Veterans’ Affairs
Office of the Director, Robert Greene & Clarice Joynes
General Correspondence

10. Mayoral Offices:

A. Office for Children & Families

1. Office of the Director, Josephine Pamphile
Subject Files
2. Office of the Director, Donna Lawrence
Subject Files

B. Community Assistance Unit
Major Events Files

C. Education Services
Office of the Director, Lee Blake

A. Subject Files
B. Departmental Files
C. Issue Files
D. Chronological Correspondence

D. Office of Environmental Coordination
Office of the Director, Gary Deane
Subject Files

E. Department of Homeless Services

1. Office of the Commissioner, Various
A. Subject Files
B. Litigation Files
C. Chronological Correspondence
2. Office of the Commissioner, Marsha Martin
Subject Files
3. Mayor’s Commission on the Homeless

F. Office of Housing Coordination

1. Office of the Director, S. Wagner, P. Thompson, N. Devine
A. Subject Files
B. Chronological Correspondence
2. Special Needs Housing Director, Ellen Alpert
Subject Files - AIDS Housing

G. Mayor’s Office of Partnership Programs

1. Office of the Deputy Director, George Archer
Subject Files
2. Project and Media Coordinator Katherine De Foyd
Subject Files

H. Mayor’s Commission for Protocol
Office of the Commissioner, Judith Rubin

A. Subject Files
B. Reception Files
C. General Correspondence

I. NYC Commission for the UN & Consular Corps

1. Office of the Commissioner, Paul O'Dwyer
General Correspondence
2. Office of the Deputy Commissioner & General Counsel, Barry Koch
Arbitration Files
3. Director Consular Corps Affairs & Deputy Counsel, Fran Fornara
General Correspondence
4. Director Consular Corps Affairs & Deputy Counsel, Joanne Myers
Foreign Consulate Registers
5. Director Community Relations, Ruth Zeller
Subject Files

J. Mayor’s Commission on Appointments
Office of Executive Director, Monica Blum
Appointment Files

11. Office of Legislative Affairs:

A. NYC Federal Legislative Office
Liaison Gale Brewer
Subject Files – Urban Summit

B. Office of Intergovernmental Affairs
Legislative Representative to Albany

A. Subject Files I
B. Subject Files II
C. General Files I
D. General Files II

C. Office of State Legislative Affairs
Legislative Coordinating Committee Files

D. Office of City Legislative Affairs
Local Laws

12. 1990 Census Project

A. Office of the Director, Sasha Hohri

1. Subject Files
2. Departmental Files

B. Office of the Deputy Director, Hulbert James
Subject Files
C. Assistant to the Director, Angel Garcia
Subject Files
D. Community Outreach, Hiram Johnson
Subject Files – Field Work
E. Publicist Sharon Nelson
Public Information Files

13. NYC Districting Commission

A. Chairman, Frank Macchiarola
Public Hearing Minutes
B. Office of the Director, Alan Gartner
Subject Files
C. Technical Director Herman Jenkins
Subject Files

14. Democratic National Convention (‘92)

A. Office of the Executive Director, Leslie Marcus

1. Subject Files
2. Subject Files - Fundraising
3. Subject Files - State Delegations
4. Assistants - Subject Files
B. Memorabilia

15. Concession Review Committee

Minutes

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OFFICE OF CORRESPONDENCE SERVICES

Departmental Correspondence, 1990-1993, 45 cubic feet

Arranged alphabetically by name of agency, thereunder by year, the series consists of correspondence and memoranda to the mayor’s office from the administrators of city, state and federal agencies. A substantial portion of these communications are forwarded to the mayor’s office for informational purposes. Correspondence from the mayor’s staff is filed at the end of each year by the surname of each staff person.
Accn #94-46

General Correspondence, 1990-1993, 267 cubic feet

Arranged alphabetically by surname of the correspondent, the series consists of letters and memoranda sent to the mayor, usually filed with a copy of the response. Materials accompanying the correspondence such as books, pamphlets, audiotapes, etc. are filed in separate boxes marked “Attachments-Citizens.” Boxes identified “Attachments-Schools,” hold correspondence and accompanying material from school children. The records also include anonymous letters and summaries of critical mail, as well as Christmas cards, invitations, and congratulatory messages on the election of Mayor Dinkins. There is no index to the series.
Accn #94-40

General Correspondence with NYC, NYS and Federal Governments, 1990-1993, 23 cubic feet

Arranged chronologically by year, the series consists of originals and copies of incoming correspondence from city council members, NYS legislators and departments, the governor, members of the US House of Representatives, and the president, as well as copies of the mayor’s replies. Attachments are also included such as, letters, reports, programs and publications. Correspondence with city council members concern issues before the Council, reports issued by the mayor’s committees, comments and complaints about City programs, invitations and “thank you” letters. Correspondence with NYS and US legislators primarily concern constituent matters, comments regarding legislation affecting City government, and "thank-you" letters. The last four boxes contain “attachments” such as books, reports, etc. separated from the correspondence.
Accn #94-47

Memoranda, Directives, and Executive Orders, 1990-1993, 12 cubic feet

Arranged chronologically by year and thereunder by number when indicated, the series contains memoranda, directives and executive orders issued by the mayor during his administration. Usually the three types of records are filed separately; however, the series was maintained and used as one general file.
Accn #94-48

Transition Materials, 1989-1993, 3 cubic feet

Arranged alphabetically by subject, the materials include correspondence, memoranda and other communications related to the transitions between the mayoral administrations of Edward Koch, David N. Dinkins and Rudolph Giuliani.
Accn #94-49

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OFFICE OF THE MAYOR

Chief of Staff to the Mayor, John Flateau
Subject Files, 1991-1992, 7 cubic feet

Correspondence, memoranda, press releases, reports, invitations, printed materials, phone logs, schedules and time sheets generated from the office of John Flateau, Chief of Staff in the office of the mayor. The files, arranged alphabetically, were used to research issues and subjects of particular interest to the mayor and to track day- to- day operations within the chief of staff’s responsibility. These included arranging schedules of the mayor, deputy mayors or their representatives, arranging for delegation of power, and expediting and monitoring replies to critical correspondence with the Correspondence Services Unit.
Accn #96-08

Executive Secretary to the Mayor, Miriam Padilla
Subject & Correspondence Files, 1989-1993, 5 cubic feet

The files contain of correspondence, memoranda, press releases, news clips, and reports from the office of Miriam Padilla, Executive Secretary to Mayor Dinkins. The correspondence and memoranda include that of the mayor, deputy mayors, and other members of the administration. The files were used to research issues and subjects of particular interest. Some material is marked “Personal” or “Confidential.” Subjects include: the borough presidents, city budget negotiations, state officials, the Crown Heights disturbance and investigation, the Zodiac killer, and relations between New York City and South Africa.
Accn #96-10

Assistant to the Mayor, Grace de Fries
Subject Files, 1990-1993, 38 cubic feet

Grace de Fries headed the Office of Fiscal and Administrative Management which is responsible for direction, co-ordination and procedures in the mayor's office pertaining to facilities and records management, fiscal matters, information management and personnel issues, including salary levels, and related matters in other agencies. The series is arranged alphabetically by subject and thereunder by year; however, files in Boxes 35 through 39 were maintained by the date span of the administration. The records contain correspondence, memoranda, notes, reports, printed materials and press releases. The records include that of the mayor and other members of the administration. It was used to research issues within the offices area of responsibility in policy and to document operations. There is some material in the 1990 files from the Koch Administration apparently used for reference purposes.
Accn #95-60

Assistant to the Mayor, Herbert Block
Subject Files, 1986-1993, 15 cubic feet

Series consists of subject files of Assistant to the Mayor, Herbert Block, who served in the Offices of Constituency Affairs, which acted as the mayor's liaisons to the communities, particularly in the area of intergroup relations. In his capacity, Block was the mayor's chief liaison to the Jewish community, and his files are identified as Office of Jewish Affairs, Public and Community Affairs. The files contain correspondence, memoranda, reports, & printed materials such as brochures, newsletters, and clippings. Subjects include the Anti-Defamation League, Children's Week 1990, Crown Heights, elections, the Holocaust Museum, Israel’s 40th Anniversary, Jewish Heritage Week, and the Salute to Israel Parade.
Accn #96-19

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FIRST DEPUTY MAYOR NORMAN STEISEL

Departmental Correspondence, 1990-1993, 148 cubic feet

Correspondence, memoranda, notes, reports, printed material and invitations generated from the office of First Deputy Mayor Norman Steisel. Arranged alphabetically by name of city agency, thereunder chronologically, the material includes items to and from the mayor, first deputy mayor and other members of the administration including agency and department heads. Subjects include city budget, education, homeless, ethnic groups, the 1990 census results and New York City’s relationship with South Africa.
Accn #95-37

General Correspondence, 1990-1993, 31 cubic feet

Contains correspondence, memoranda, and notes, tracking sheets, printed material and reports generates from the office of First Deputy Mayor Norman Steisel. Most correspondence has tracking sheets attached showing routing of copies. The correspondence and attachments are assigned a sequential log number following the chronology of outgoing dates; outgoing correspondence contains replies from the mayor or the deputy mayor. Logs for outgoing 1990 and 1991 correspondence can be found in the last box. The incoming correspondence is primarily from constituents. Included also is correspondence from city agencies, and local, New York State, and U.S. officials.
Accn #95-33

Signature Files, 1990-1993, 29 cubic feet

Correspondence, memoranda, printed materials and reports generated from the office of First Deputy Mayor Norman Steisel. Arranged chronologically by year and thereunder by month the correspondence in this series was prepared for Mayor Dinkins’, Steisel’s, or Ellen Baer’s signature. There is duplication with the Departmental correspondence series (#95-37). The series includes constituent inquiries, as well as material from city agencies, and local, NYS and U.S. officials.
Accn #95-34

Chief of Staff to the Deputy Mayor, Ellen Baer
Subject Files, 1990-1993, 22 cubic feet

Correspondence, memoranda, notes, reports and printed material maintained by Ellen Baer, Chief of Staff in the office of First Deputy Mayor Norman Steisel. Arranged alphabetically by subject, it includes items to or from the mayor, other members of the mayoral administration, and agency and department heads. Subjects include children and families, education, the environment, homelessness, people with disabilities, youth services and the U.S. Tennis Association. Operational subject areas include strategies for dealing with state and federal government, agency layoffs, office personnel matters and out-of-town travel. Many files pertain to the Franchise Concession Review Committee.
Accn #95-55

Assistant to the Deputy Mayor, Peter Pappas
Subject Files, 1990-1993, 23 cubic feet

Correspondence, memoranda, notes, reports, and some printed material generated from the office of First Deputy Mayor Norman Steisel. Arranged alphabetically by subject the material had been maintained by the various assistants to the deputy mayor for research purposes and background information on topics such as construction and maintenance of the city’s infrastructure, human services, and real estate, the Franchise and Concession Review Committee, the Mayor’s Office of Construction, the School Construction Authority, and the Procurement Policy Board.
Accn #95-35

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DEPUTY MAYOR JOYCE BROWN

Subject Files, 1993, 8 cubic feet

Correspondence, memoranda, notes, reports, printed material such as newsletters and brochures, news clippings, and tracking sheets generated from the office of Joyce Brown, Deputy Mayor for Public and Community Affairs. The files, arranged alphabetically by subject, include housing, education, human rights, ethnic, minority and other interest groups, Disabled Veterans Vendor Task Force, Increase the Peace Volunteer Corps, the Korean Groceries Boycott Report, and the Voter Assistance Commission.
Accn #95-44

Chronological Correspondence, 1993, 1 cubic foot

The files contain correspondence, memoranda and tracking sheets from the office of Joyce Brown, Deputy Mayor for Public and Community Affairs. Arranged chronologically; includes duplicates from Brown’s subject files (#95-44). It includes both incoming and outgoing correspondence with constituents, and local, N.Y.S., and U.S. officials, intra-office and agency correspondence and items referred to other administration officials for response.
Accn #96-46

Scheduling Files, 1993, 5 cubic feet

Arranged alphabetically by subject the files contain correspondence, memoranda, notes, tracking sheets and printed material from the office of Joyce Brown, Deputy Mayor for Public and Community Affairs. The files were utilized to coordinate scheduling between the mayor and deputy mayor’s staff when the mayor was to be represented at a public event. The files contain information on invitations to events sent to the mayor, deputy mayor, and other members of the administration.
Accn #95-45

Chief of Staff to the Deputy Mayor, Fred Davie Jr.
Subject Files, 1993, 5 cubic feet

Correspondence, memoranda, notes, resumes, times-sheets, reports, and printed material generated by Fred Davie, Jr., Chief of Staff in the office of Joyce Brown, Deputy Mayor for Public and Community Affairs. Subjects include Operations Office management reviews, monthly reports of the deputy mayor’s constituency units (Asian, Afro-Caribbean Affairs, etc.) and staff travel. Other subjects include One to One youth mentoring, U.S. Conference of Black Mayors, and the Voter Assistance Commission.
#95-47

Jewish Community Affairs Unit
Subject & Correspondence Files, 1993, 5 cubic feet

Correspondence, memoranda, notes, printed material such as newsletters and brochures, resumes, reports and news clippings files of Jeremy Brown and Philip Saperia, Jewish Community Affairs Unit liaisons within the office of Joyce Brown, Deputy Mayor for Public and Community Affairs. Subjects include the Crown Heights disturbances, immigrant rights, Israel Bonds, Jewish affairs in individual neighborhoods, prominent individuals and the Salute to Israel and Purim parades. Before the formal establishment of this Unit, Assistant to the Mayor Herbert Block was assigned as liaison for Jewish Community Affairs.
Accn #95-81

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DEPUTY MAYOR BARBARA FIFE

General Correspondence, 1990-1993, 50 cubic feet

The files contain correspondence, memoranda, and notes, tracking sheets, printed material and reports maintained by the office of Barbara Fife, Deputy Mayor for Planning and Development with responsibilities for land use and planning, and the operations of Parks and Recreation, Cultural Affairs, among others. Each item of incoming correspondence was assigned a log number upon receipt. The outgoing correspondence, attached with a duplicate tracking sheet, received the same log number but was arranged in a separate file. This group was not maintained in numerical order. Some items, primarily incoming correspondence, have attachments which include reports, printed materials, and copies of prior correspondence. The series includes constituent inquiries, intra-office and agency materials as well as that of local, N.Y. State and U.S. officials.
# 95-74

Chronological Correspondence, 1990-1993, 3 cubic feet

Correspondence, memoranda and some reports and printed material generated from the office of Barbara Fife, Deputy Mayor for Planning and Development. The material in this series partially duplicates correspondence in Fife’s General Correspondence series (#95-74). The files include both incoming and outgoing correspondence comprising constituent inquiries, intra-office and agency material as well as that of local, N. Y. State and U. S. officials. The files are arranged chronologically by year and thereunder by month.
Accn #96-14

Chief of Staff to the Deputy Mayor, Gail Johnson
Subject Files, 1983-1993, 29 cubic feet

Correspondence, memoranda, notes, reports, printed material, clippings, telephone logs, maps, and site plans maintained by the office of Gail Johnson, Chief of Staff to Deputy Mayor Barbara Fife. Arranged alphabetically by subject, the files document the deputy mayor’s agencies and areas of responsibilities including cultural institutions, development and environmental issues and projects, Landmarks, Parks and Recreation, transition and waterfront. The series includes material from the Koch Administration as well as records from Dinkins’ term as Manhattan Borough President.
Accn #95-77

Counsel to the Deputy Mayor, David Klasfeld
Subject Files, 1985-1992, 10 cubic feet

Correspondence, tracking sheets, memoranda, notes, reports and printed material generated by the office of David Klasfeld, Counsel to Deputy Mayor Barbara Fife. The files pertain to the deputy mayor’s area of responsibility including regulations for use of lofts and other buildings, particularly zoning, interagency jurisdictional questions and related issues concerning sports and cultural programming. Some of the material dates from Klasfeld’s prior positions in the Koch administration such as chairman of the Loft Board. Other subjects include the Board of Standards and Appeals, City Center, Village Nursing Home, World Soccer Cup and the Sports Commission.
Accn #96-16

Assistant to the Deputy Mayor, Lynn Argenziano
Subject Files, 1986-1993, 16 cubic feet

Memoranda, correspondence, notes, reports, printed materials, and clippings generated by the office of Lynn Argenziano, Assistant to Deputy Mayor Barbara Fife. Arranged alphabetically by subject, the files pertain to cultural affairs, events, landmarks, libraries, planning, parks, the waterfront, and youth programs. Also included are Deputy Mayor Fife’s speeches and information on the West Side Task Force as well as material from the Koch Administration retained for ongoing research.
Accn #95-78

Assistant to the Deputy Mayor, Chris Jones
Subject Files, 1990-1993, 6 cubic feet

Correspondence, memoranda, notes, reports, printed materials, maps and site plans maintained by the office of Chris Jones, Assistant to Deputy Mayor Barbara Fife. Arranged alphabetically by subject, the series includes information about airports, capital budgets, handicap access, DEP’s Strategic Plan, the Metropolitan Transportation Authority and ventilation in subways.
Accn #95-75

Assistant to the Deputy Mayor, Daniel Orlando
Subject Files, 1986-1993, 10 cubic feet

Correspondence, memoranda, notes, reports, printed material, maps, and site plans maintained by the office of Daniel Orlando, Assistant to Deputy Mayor Barbara Fife. The material is divided into two sub-series: land use projects and the Parks Department projects. It is arranged alphabetically by subject. Subjects include Chelsea Plans, 14th Street Corridor, Glick Project, Rockefeller University, Foley Square, McCarran Park, public toilets, and Steeplechase Park. There is some material from the Koch Administration retained for ongoing documentation.
Accn #95-76

Assistant to the Deputy Mayor, Pamela Ramson
Subject Files, 1984-1993, 23 cubic feet

Correspondence, memoranda, notes, reports, printed material, maps, and site plans generated from the office of Pamela Ramson, Assistant to Deputy Mayor Barbara Fife. The files pertain to planning and environmental coordination, particularly regarding pollution problems, waste disposal and water resources. Subjects include asbestos removal, electro-magnetic radiation, lead poisoning, medical wastes, Jamaica Water Supply and resource recovery/recycling. There is significant documentation for the [N.Y.] Governor’s Coastal Erosion Task Force as well as material from the Koch Administration and from Dinkins’ term as Manhattan Borough President.
Accn #96-15

Assistant to the Deputy Mayor, Nanette Smith
Subject Files, 1990-1993, 1 cubic foot

Correspondence, memoranda, notes, reports, and printed material generated from the office of Nanette Smith, Assistant to Deputy Mayor Barbara Fife. The files pertain to city facility design, construction, renovation, and refurbishment as well as cultural programs. Subjects include newsstands, the Whitehall Ferry Terminal, Gracie Mansion and the Louis Latimer House and Broadway theatre internships.
Accn #95-79

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DEPUTY MAYOR SALLY HERNANDEZ-PINERO

Subject Files, 1989-1992, 13 cubic feet

Correspondence, memoranda, and notes, tracking sheets, printed material, reports and photographs generated from the office of Sally Hernandez-Pinero, Deputy Mayor for Finance and Economic Development (appointed in 1990, succeeded by Barry F. Sullivan in May 1992). The material relates to Hernandez-Pinero’s area of responsibility including government fiscal management and economic growth. Subjects include budgets, small business initiatives, and tax incentives and relates to private companies such as Merrill Lynch and United Parcel Service, as well as others that proposed to move out of the city.
Accn #95-64

Departmental Files, 1990-1991, 2 cubic feet

Correspondence, memoranda, notes, reports and printed material generated from the office of Deputy Mayor Sally Hernandez-Pinero. Subjects include the Office of Business Development, the Department of Ports and Trade and the Public Development Corporation.
Accn #95-70

Press Files, 1990-1991, 9 cubic feet

Correspondence, memoranda, mailing lists, notes, news clippings, printed material, schedules and speeches maintained by the office of Deputy Mayor Sally Hernandez-Pinero. Used to research background information for speeches and to co-ordinate the deputy mayor’s schedule for public events the files are arranged alphabetically by event. Daily schedules are arranged monthly. Events and appearances include the Puerto Rican Day Parade and NAHJ Convention. Ms. Hernandez-Pinero biography can be found in Box 7, folder # 311.
Accn #95-48

Chronological Correspondence, 1990-1992, 9 cubic feet

The files contain correspondence, memoranda, tracking sheets, phone messages, and logs from the office of Deputy Mayor Sally Hernandez-Pinero. Much of the material duplicates correspondence in the subject files series (#95-73). The material includes letters signed by the mayor, the deputy mayor, and Chief of Staff Rose Kuropat (until early 1991). The series is arranged chronological by year and thereunder by month. The tracking sheets are primarily from 1992. Included are constituent inquiries (primarily from businesses), as well as material from city agencies, and local, N.Y. State and U.S. officials.
Accn #95-73

Chief of Staff to the Deputy Mayor, Rosemary Kuropat
Subject Files, 1990-1992, 12 cubic feet

The files contain correspondence, memoranda, notes, news clips, resumes, reports and printed material from the office of Rosemary Kuropat, Chief of Staff for Deputy Mayor Sally Hernandez-Pinero. Subjects include the Brooklyn Navy Yard, the Council on Economic Advisors, Employment Training and the Fulton Fish Market.
Accn # 95-65

Chief of Staff to the Deputy Mayor, Michael Schlein
Subject Files, 1989-1993, 61 cubic feet

Correspondence, memoranda, notes, news clips, resumes, reports and printed material generated by the office of Michael Schlein, Chief of Staff for Deputy Mayor Sally Hernandez-Pinero. Subjects include airlines and airports, capital budget, Convention Visitors Bureau, Democratic National Convention, Renaissance Plaza, South Street Seaport, and tourism. Records from 1989 were retained for reference.
Accn #95-63

Deputy Chief of Staff to the Deputy Mayor, Lucy Wang
Subject Files, 1992-1993, 3 cubic feet

Correspondence, memoranda, notes, reports and printed material maintained by the office of Lucy Wang, Deputy Chief of Staff for Deputy Mayor Sally Hernandez-Pinero. Subjects include ATMs, Council for Airport Opportunity, Economic Development Bank, recycling, markets, and business.
Accn # 95-57

Assistant to the Deputy Mayor, Anthony Choi
Subject Files, 1990-1991, 4 cubic feet

Correspondence, memoranda, notes, printed material, news clips and reports generated by the office of Anthony Choi, Assistant to Deputy Mayor Sally Hernandez-Pinero. Used to research areas within the deputy mayor’s responsibility, particularly with individual business to provide government support for their establishment and/or continued operation in the city. Subjects include airports, manufacturing policy review, Hunts Point, Modell’s, Long Island City development, and Silvercup Studios.
Accn # 95-66

Assistant & Counsel to the Deputy Mayor, Jerry Salama
Subject Files, 1990-1992, 13 cubic feet

Correspondence, memoranda, notes, printed materials, news clippings and reports generated by the office of Jerry Salama, Assistant and Counsel to Deputy Mayor Sally Hernandez-Pinero. Subjects include street peddlers, policy towards disposition of city owned land, reorganization of government development agencies, bond finance reform, and disabled veteran employment.
Accn #95-56

Assistant to the Deputy Mayor, Lorraine Spina
Subject Files, 1985-1992, 16 cubic feet

The files contain correspondence, memoranda, notes, reports, printed material and news clippings from the office of Lorraine Spina, Assistant to Deputy Mayor Sally Hernandez-Pinero. A substantial portion of the material in this series had been maintained by Spina when he served as an assistant to the Deputy Mayor for Finance during the Koch Administration. Subsequently added to with Dinkins-era material the subjects in this series include: Asian Affairs, Brooklyn Renaissance Plaza, Grand Central Partnership and Howland Hook Container Port.
Accn # 95-69

Economic Development Project Director, Margaret Tobin
Subject Files, 1990-1992, 10 cubic feet

Correspondence, memoranda, notes, reports, printed material and news clips maintained by the office of Margaret Tobin, Economic Development Project Director for Deputy Mayor Sally Hernandez-Pinero. Subject areas include Economic Development and “Industrial Incubator” zones and housing. Specific projects include the Albee Square Mall, Charleston Industrial Park, Renaissance Plaza, Staten Island Bus Depot, and the Sunset Park Economic Development Zone. A small portion of the material, maintained by the Koch administration, was retained for reference.
Accn #96-67

Public Affairs Director, Jeanne Nathan
Subject Files, 1990-1992, 11 cubic feet

Correspondence, memoranda, notes, news clippings, reports, resumes, press releases and printed material generated by the office of Jeanne Nathan, Director of Public Affairs for Deputy Mayor Sally Hernandez-Pinero. Used to research and prepare advertising, promotional material and public information and to analyze public affairs issues subject areas include Builders Association, Financial Control Board and the Javits Convention Center. There is some material from the Koch Administration incorporated for documentation of ongoing work.
Accn #95-68

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DEPUTY MAYOR WILLIAM LYNCH

Subject Files, 1990-1993, 33 cubic feet

The files contain correspondence, memoranda, notes, reports, resumes, printed material and tracking sheets from the office of William Lynch, Deputy Mayor for Intergovernmental Affairs. A substantial portion of the material in this series had been created by Lynch as Chief of Staff to Borough President Dinkins in 1986-1989, and compiled at folder level with Dinkins mayoral records for continuing reference. Arranged alphabetically, subjects include the budget, Democratic National Convention, education, housing, Latino Affairs, Nelson Mandela, South Africa, Urban Summit, and the United
States Conference of Mayors.
Accn # 95-51

Subject Files II, c1986-1992, 9 cubic feet

Correspondence, memoranda, notes, reports and printed material assembled by William Lynch, Deputy Mayor for Intergovernmental Affairs. Lynch’s responsibilities included city, state and federal offices and legislative bodies, and other matters involving the workings of levels of government impacting NYC. The series contains mayoral correspondence, subject files and material from Lynch’s tenure as Chief of Staff under Borough President Dinkins in 1986 -1989. Subjects include budget, cable franchise, Community Assistance Unit, comptroller, Route 9A reconstruction program. Box 8 and 9 contain correspondence files arranged by year and thereunder by month.
Accn #07-143

Subject Files-South Africa, 1990- c1992, 6 cubic feet

Correspondence, memoranda, reports and printed material arranged alphabetically maintained by William Lynch, Deputy Mayor, and other members of his staff in order to plan trips to, and relations with, South Africa. Correspondents include members of the administration, agency heads and New York State and federal agencies.
Accn #07-127

Departmental Files, 1986-1991, 10 cubic feet

Correspondence, memoranda, notes, reports, resumes, and printed materials maintained by the office of William Lynch, Deputy Mayor for Intergovernmental Affairs. The responsibilities of this office included city, state, and federal legislative affairs and activities of some agencies such as Housing, Preservation and Development and the Board of Elections. Subjects include education, homelessness, Mayor’s Task Force on Charter Implementation. A portion of the material in this series, retained for reference, dates from Dinkins’ term as Manhattan Borough President (1896-1989).
Accn #96-18

Appointment Files, 1990-1991, 3 cubic feet

Correspondence, memoranda, resumes and tracking sheets arranged alphabetically by the name of agencies, boards, commissions etc. It contains the nominations and appointments of individuals to boards and commissions throughout NYC government and related bodies such as the Audit Committee, Citywide Recycling Advisory Board, Office of Collective Bargaining, CUNY, MTA, MAC, Teacher’s Retirement Board and the Veteran’s Advisory Board. The nominations and appointments were made or approved by Mr. Lynch or referred to him by other deputy mayors and officials.
Accn #95-52

Chronological Correspondence, 1990-1993, 8 cubic feet

Series consists of correspondence, memoranda, tracking sheets and some printed materials and reports. The correspondence and memoranda are that of the Mayor and Deputy Mayor and members of the mayor's administration. It seems to duplicate some of the correspondence in Lynch's Subject Files. The series, arranged chronologically by year and there under by month, includes both incoming and outgoing correspondence comprising constituent inquires, intra-office and agency materials as well as that of local, N.Y.S. and U.S. officials.
Accn #95-54

Chief of Staff to the Deputy Mayor, Marcia Smith

Subject Files, 1985-1992, 6 cubic feet

Correspondence, memoranda, notes, news clippings, printed material, calendars, schedules, reports and tracking sheets maintained by Marcia Stein, Chief of Staff for Deputy Mayor William Lynch. Arranged alphabetically by subject, the files include Charter Revision, Earth Day, the Gill Commission, ethics, procurement policy, housing issues, the Sister City Program, and Staten Island secession, among others.
Accn #95-50

Departmental Files, 1990-1991, 3 cubic feet

Correspondence, memoranda, notes, reports and printed material maintained by Marcia Stein, Chief of Staff for Deputy Mayor William Lynch. Arranged alphabetically by name of department or agency includes files for Aging, City Planning, General Services, Human Rights Commission, Police, City Sports Commission, Youth Services, among others.
Accn #95-49

Chief of Staff to the Deputy Mayor, Elsie Crum

Subject Files, 1990-1993, 13 cubic feet

correspondence, memoranda and notes, tracking sheets, printed material, resumes and reports sheets maintained by Elsie Crum, Chief of Staff for Deputy Mayor William Lynch (Ms. Crum succeeded Marcia Stein). The files are arranged alphabetically by subject except for the year 1991 where the folder titles consist of only an alpha “letters,” e.g. “A,” “B,” “C,” etc.. Some of the subjects listed in this series include consolidation of drug and alcohol abuse services, conflict of interest, District Council 37, management in times of retrenchment, HPD privatization plans, and Queens and Staten Island secession.
Accn #95-53

Subject Files II, 1990 – 1992, 2 cubic feet

Correspondence of Elsie Crum, arranged alphabetically by subject, the majority of the files contain FOIL requests and responses. Elsie Crum served as Deputy Counsel in 1990-91 and subsequently Chief of Staff and Counsel to Deputy Mayor William Lynch. The material from Crum’s tenure as counsel consists primarily of material concerning NYC’s relations with South Africa and the mayor’s journey there (and Mandela’s journey to NYC), FOIL requests and files relating to aspects of city operations such as sludge management. This may have been retained with the material from Crum’s tenure as Chief of Staff. The material is related to both Accessions #95-63 and #95-53.
Accn #07-091

Appointments, 1990-1992, 2 cubic feet

Arranged alphabetically by subject, the files contain correspondence, memoranda and resumes maintained by Elsie Crum, Chief of Staff to Deputy Mayor William Lynch. The material contains information on nominations and appointments of individuals to boards and commissions of city government that Crum used to assist Lynch in approving these appointments as part of his responsibilities as Deputy Mayor for Intergovernmental Affairs. The material is related to Accession no. 95-52, D/M Lynch appointments.
Accn #07-122

DEPUTY MAYOR MILTON MOLLEN

Subject Files, 1990-93, 15 cubic feet

Correspondence, memoranda, invitations, reports, resumes and printed material from the office of Milton Mollen, Deputy Mayor for Public Safety. He was succeeded by Fritz Alexander. The records were created by Mollen and Alexander as they researched and implement mayoral policies and programs regarding the criminal justice system. Subjects include Corrections, Council on Criminal Justice, prison barges, Tactical Narcotics Task Force, Arson Strike Force, and studies of the judicial process from arrest to arraignment.
Accn #95-42

Subject Files - Planning, 1990-1993, 15 cubic feet

Correspondence, memoranda, notes, contracts, blueprints, minutes, briefings, printed materials and reports from the office of Milton Mollen, Deputy Mayor for Public Safety. He was succeeded by Fritz Alexander. The files were created by Mollen and Alexander as they coordinated operational projects in the criminal justice system and monitored the implementation of a master plan for court facility construction and renovation. Arranged alphabetically by subject, the files provide information on AIDS in prison, video procedures, substance abuse programs. A portion of the files were created during the Koch administration and retained for continuity or reference.
Accn #95-43

Chief of Staff to the Deputy Mayor, Katherine Lapp
Subject Files, 1989-1993, 12 cubic feet

Correspondence, memoranda, notes and reports from the office of Katherine Lapp, Chief of Staff for Milton Mollen and Fritz Alexander, Deputy Mayors for Public Safety. Arranged alphabetically by subject, files include assigned counsel and legal services, community services, factory inspection, city marshals and the Institute for Mediation and Conflict Resolution. There are also records on criminal justice-related agencies such as Law, Police, and Corrections and the District Attorney's Offices.
Accn #95-41

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DEPUTY MAYOR CESAR PERALES

Subject Files, 1992-1993, 14 cubic feet

Correspondence, memoranda, notes, reports, telephone messages, resumes, and printed materials maintained by Cesar Perales, Deputy Mayor for Health and Human Services. Arranged alphabetically by subjects, which include Task Force on Health Services, the Mayor's Commission on the Homeless (chaired by Andrew Cuomo), homeless facilities, drug abuse, and appointments.
Accn #95-39

General Correspondence, 1992- 1993, 4 cubic feet

Correspondence, memoranda, notes and tracking sheets maintained by Cesar Perales, Deputy Mayor for Health and Human Services. This office, created in January 1992, was responsible for the Health and Hospitals Corporation, Health, Aging, Human Resources, Homelessness and SRO Housing. The tracking sheets indicate referral to correspondent, action requested, and taken or concerned personnel to whom copies were routed. The correspondence includes constituent inquiries, intra-and interoffice correspondence with other City, N.Y. State and U.S. officials and nongovernmental social services and related agencies.
Accn #95-38

Assistant to the Deputy Mayor, Jeffrey Carples
Subject Files, 1992- 1993, 3 cubic feet

Correspondence, memoranda and notes from Jeffrey Carples, Chief of Staff for Deputy Mayor Cesar Parales. Arranged alphabetically by department or agency the files span two years, 1992-1993. They contain intra-interoffice and inter-department materials used to track day-to-day operations of agencies under the direct responsibility of the Cesar Parales.
Accn #95-40

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DEPUTY MAYOR BARRY F. SULLIVAN

Subject Files, 1992- 1993, 6 cubic feet

Correspondence, memoranda and notes, tracking sheets, printed materials, reports, news clippings, schedules, speeches and photos maintained by Barry F. Sullivan, Deputy Mayor for Finance. Arranged alphabetically by subject, the files span two years, 1992 -1993. The correspondence and memoranda include the mayor and other members of the administration including agency heads. The files pertain to Sullivan’s areas of responsibility including fiscal management, fostering economic growth and agencies such as the Economic Development Corporation, Finance, the NYC Partnership, Ports and Trade, and Financial Opportunity. Subject areas include annual budgets, Time-Warner (and other firms), the Job Creation Program, small business initiatives, marketing, and tax incentives.
Accn #95-71

Departmental Files, 1992- 1993, 2 cubic feet

Correspondence, memoranda, notes, reports and some printed material maintained by Barry F. Sullivan, Deputy Mayor for Finance. It was used to research areas of the deputy mayor's responsibility including fostering the economic growth and particularly the work of the departments and agencies under his jurisdiction such as the Department of Business Services, Economic Development Corporation, Telecommunications and Energy and Transportation.
Accn #95-58

Chronological Correspondence, 1992- 1993, 6 cubic feet

Correspondence, memoranda, and tracking sheets maintained by Barry F. Sullivan, Deputy Mayor for Finance. Mr. Sullivan succeeded Sally Hernandez-Pinero in May 1992. Sullivan assumed her responsibilities for fiscal management, fostering economic growth and the work of departments such as Finance, Ports and Trades and Economic and Financial Opportunity. Arranged chronologically by year, thereunder by month, the series contains materials separated into two groups, those signed by the mayor and those signed by the deputy mayor. The tracking sheets indicate the copy routing. The material duplicates records in the Subject Files series. Included also are constituent inquiries, primarily from business, as well as material from city agencies and local, N.Y. State and U.S. officials.
Accn #95-72

International Business Director Mary Sellner (Dept. of Ports & Trade)
Subject Files, 1990- 1991, 1 cubic foot

The Department of Ports and Trade's responsibilities included fostering economic growth. Promoting international commerce in New York City and attracting foreign firms to the city was the responsibility of the International Business Director. The series contains correspondence, memoranda, notes, reports, and printed materials. Subjects include foreign Chambers of Commerce, United States and foreign firms and banks, such as Banco de Santander, Credit Suisse and Bank Leumi. After the dissolution of the Department of Ports and Trade in 1991, the Director was placed in the Office of the Deputy Mayor for Finance and Economic Development. The files may have been used for research by the Deputy Mayor.
Accn #95-59

International Business Director, Emily McKhann
Subject Files, 1992-1993, 7 cubic feet

Correspondence, memoranda and notes, reports, news clips, printed material and videotapes maintained by Emily McKann, International Business Director in the Office of Deputy Mayor Barry Sullivan. The function of the International Business Director was placed under the office of the Deputy Mayor in 1991 after the dissolution of the Department of Ports and Trade. Materials pertain to international commerce in the city and include files on foreign firms and related projects, particularly involving Japan and the mayor’s visit to that nation in February 1993. It also includes material related to planning for the United Nations’ Fiftieth Anniversary and the international business symposium.
Accn #95-61

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COUNSEL TO THE MAYOR GEORGE B. DANIELS

Subject Files, 1990-1993, 21 cubic feet

Correspondence, memoranda, press releases, reports, receipts, contracts, clippings, and printed materials generated from the office of George B. Daniels, Counsel to the Mayor. The files, arranged alphabetically by subject, cover legal affairs relating to many areas of the mayor’s office and city agency operations. A significant body of the material includes activities of the Mayor’s Committee on the Judiciary and judicial appointments. Other subjects include potential city employee strikes, collective bargaining, conflicts of interest and HPD Declaration of Emergencies for housing repairs. Also included is reference material on the rules and regulations governing city agencies.
Accn #95-13

General Correspondence, 1990-1993, 4 cubic feet

Correspondence, memoranda, reports, tracking sheets and printed materials generated from the office of George B. Daniels, Counsel to the Mayor. The files are arranged alphabetically by the first letter of the sender’s surname, thereunder chronological by year. A tracking sheet is usually attached indicating referral, correspondent, action requested and the action taken. Some of the correspondence is routed to and from agencies and the corporation counsel, as well as directed to the mayor, the counsel and officials in other branches of government. Correspondence contains diverse subjects such as lawsuits, labor disputes, civil and human rights violations, city ordinances, parking violations, recommendations for appointments, the Freedom of Information Law and the conduct of private enterprise in New York City.
Accn #95-15

Pension Files, 1991- 1992, 11 cubic feet

Series consists of memoranda, statements, and resolutions, hearing transcripts, minutes, reports and printed materials from the office of George B. Daniels, Counsel to the Mayor. The files document the regulatory and administrative activities of the Counsel and the Boards of Trustees of the NYC Police and Fire Department Pension Funds. The reports and statements are primarily financial and include official statements on NYC Bond Issues related to the funds and other pension assets.
Accn #95-14

Mayor’s Honorary Membership Files, 1991- 1993, 2 cubic feet

Correspondence, memoranda, invitations and printed material generated from the office of George B. Daniels, Counsel to the Mayor. The files include requests for mayoral participation in and/or honorary memberships or chairmanships offered by cultural and social organizations. Includes acceptances and regrets; acceptances are summarized monthly by organization name, date of its activity or function, and the date of acceptance. Organizations include Hadassah, the Brooklyn Academy of Music, and the United Hospital Fund.
Accn # 95-17

Chronological Correspondence, 1990- 1993, 1 cubic feet

The files, arranged chronologically by year, thereunder by month, contain outgoing replies to the general correspondence received by George B. Daniels, Counsel to the Mayor. The majority of correspondents are constituents but may include personnel from the mayor’s office and city agencies. Subjects include lawsuits, labor disputes, civil and human rights violations, city ordinances, parking violations, recommendations for appointments and jobs, Freedom of Information Law, and the conduct of private enterprise in NYC.
Accn #95-16

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DEPUTY COUNSEL TO THE MAYOR ELSIE CRUM

Subject Files, 1990-1991, 2 cubic feet

Correspondence, memoranda, notes, printed material, reports, resumes and invitations generated from the office of Elsie Crum, Deputy Counsel to the Mayor. Arranged alphabetically, the files cover legal affairs relating to many areas of the mayor’s office and city agency operations. A significant body of material includes activities of the Mayor’s Committee on the Judiciary and judicial appointments. Other subjects include counsel’s office staffing, delegation of authority within city government, deferred compensation plan, travel to South Africa and sludge disposal.
Accn #95-83

Chronological Correspondence, 1990-1991, .5 cubic feet

Chronological files of outgoing general correspondence generated from the office of Elsie Crum, Deputy Counsel to the Mayor. Correspondents include constituents, members of the administration and personnel in city agencies and units of the mayor’s office. Subjects include lawsuits, city ordinances, recommendations for appointments and jobs (particularly regarding the Mayor’s Committee on the Judiciary), Freedom of Information Law and administrative matters in the counsel’s office.
Accn #95-82

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DEPUTY COUNSEL TO THE MAYOR STEVEN WRIGHT

Subject & Correspondence Files, 1990-1993, 49 cubic feet

Correspondence, memoranda, press releases, reports, receipts, contracts, clippings and printed material generated from the office of Steven Wright, Deputy Counsel to the Mayor, covering legal affairs relating to the mayor’s office and city agency operations. Subjects include buildings, charter implementation, the Civilian Complaint Review Board, domestic partnerships, FOIL, the Mayor’s Franchise and Concession Review Committee, and South Africa. There is some overlap with the files pertaining to Counsel George Daniels.
Accn #96-09

Subject, Correspondence & FOIL Requests, 1990-1993, 10 cubic feet

Correspondence, memoranda, press releases, reports, telephone logs, contracts, and other legal papers and printed material compiled by Steve Wright, Deputy Counsel to the mayor. The majority of the files, arranged alphabetically by subject, relates to legal cases and FOIL requests. Other subjects include Brooklyn Navy Yards, FOIL, Loft Board, Resources Recovery Project, Saint Patrick’s Day, and the Supreme Court of the State of New York.
Accn #07-126

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OFFICE OF OPERATIONS

Office of the Director, Harvey Robins

Subject Files, 1990-1993, 10 cubic feet

Correspondence, memoranda, reports, notes and printed material arranged alphabetically by subject, thereunder by year, maintained by Harvey Robins, Director of the Mayor’s Office of Operations. Formed in 1977 to oversee the daily functioning of city agencies, Operations provides management assistance and coordinates the streamlining and restructuring of government. Operations publish the Mayor’s Management Report twice annually. Robins’ files concern the administration, management, operation, and productivity of all mayoral agencies. Correspondents include the mayor, deputy mayor and other members of the administration.
Accn #00-09

Chronological Correspondence, 1992-1993, 3 cubic feet

Correspondence, memoranda, reports, notes and printed material arranged chronologically by year, thereunder by month, maintained by Harvey Robins, Director of the Mayor’s Office of Operations. Formed in 1977 to oversee the daily functioning of city agencies, Operations provides management assistance and coordinates the streamlining and restructuring of government. Operations publish the Mayor’s Management Report twice annually. Robins’ files concern the administration, management, operation, and productivity of all mayoral agencies. Correspondents include the mayor, deputy mayor and other members of the administration. Some material duplicates correspondence found in Robins Subject Files. There are no logs to provide access.
Accn #00-13

Deputy Director for Technical/Support Services, Gordon Campbell
Citywide Services Subject Files, 1991-1993, 6 cubic feet

Correspondence, memoranda, reports, notes and printed material arranged alphabetically by subject, thereunder by year, maintained by Gordon Campbell, Deputy Director for Technical Support in the Mayor’s Office of Operations. Formed in 1977 to oversee the daily functioning of city agencies, Operations provides management assistance and coordinates the streamlining and restructuring of government. Operations publish the Mayor’s Management Report twice annually. Gordon’s files concern the administration, management, operation, and productivity of all mayoral agencies. Correspondents include the mayor, deputy mayor and other members of the administration.
Accn #00-08

Citywide Programs Subject Files, 1991-1993, 6 cubic feet

The Office of Operations was formed in 1977 to oversee the daily operations of city agencies, provide management assistance and coordinate the streamlining and restructuring of government. The series consists of reports, memoranda and correspondence. It was utilized to monitor absences and use of leave time (absence control) and overtime worked by city employees in a broad range of agencies. Reports on use of sick leave, creation of compensatory time and overtime were submitted monthly to the Office. Correspondence and memoranda were between office staff and agency officials with responsibilities in these personnel matters.
Accn #00-12

Special Assistant for Citywide Services, Roy Cosme
Transition Files, c1989-c1992, 8 cubic feet

The series consists of resumes, correspondence, notes, memoranda and reports and a small amount of printed material. The material was used by the Dinkins Administration principally to hire staff before the beginning of the Administration and shortly after, as well as to plan and monitor personnel matters into 1992. The resumes are assigned #s approximately chronologically, having attached tracking sheets with detailed analysis of experience and skill for referral within the Administration. Some of the earlier records appear to have been created by Reginald Valentine, Deputy Director of Appointments, and later incorporated into Cosme's records. 2 1/2 cubic feet of the records are subject files and 3 1/2 are resumes.
Accn #07-93

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PRESS OFFICE

Press Secretary Leland T. Jones
Subject Files, 1991-1993, 1 cubic foot

Correspondence, memoranda, reports, logs, press releases and other press material from the office of Leland T. Jones, Press Secretary, 1991-1993 (succeeding Albert Scardino). The files, arranged alphabetically by subject, document the mayor’s activities in office and subjects of special interest to the mayor and the press secretary. They were also used to track day to day operational responsibilities of the press secretary. Subject areas include the mayor’s biography, his inaugural speech, accomplishments in office and his statements on racial bias. Operational areas include motor vehicle and cellular phone use, organizational charts and personnel.
Accn # 96-11

Chronological Correspondence, 1991-1993, 1 cubic foot

Correspondence and memoranda generated from the office of Leland T. Jones, Press Secretary, 1991-1993 (succeeding Albert Scardino). The materials are divided into two files: those signed by the mayor and those signed by the press secretary. Correspondents include constituents, journalists, public officials and members of the administration. Subjects include press and publicity related matters such as the nature of press coverage of administration action and policy, letters to the editor from the press secretary clarifying policy, scheduling, and invitations. Also included are thank-you letters, such as those sent to the Japanese officials who greeted the mayor on his 1993 trip to Japan.
Accn # 96-12

Press Office
Press Releases, 1990-1993, 12 cubic feet

Press releases, correspondence and lists of press releases generated by the Press Office. The releases are arranged numerically, following an approximate daily chronology. There are many duplicates. The releases contain policy statements or advance release of remarks by the mayor’s office. They are followed by yearly logs and indexes of the releases, correspondence, proclamations, and subject files. Box 12 contains letters from President Bush and President Clinton.
Accn #95-08

Speeches, 1990-1993, 21 cubic feet

The Press Office generated speeches, memoranda, correspondence, invitations, printed materials, and lists of speeches, messages, and computer discs. The majority of the material, arranged alphabetically by subject, contains speeches and remarks prepared for the mayor’s delivery at public appearances. Also included are memoranda which provide briefings on the event. The remaining files contain messages to be read at an event without the mayor present; included are invitations, correspondence and printed material. There are computer discs marked “Memos,” “Speeches,” and yearly logs of speeches and messages.
Accn #95-09

Subject Files, 1990-1993, 36 cubic feet

Photocopies of newspaper clippings, press releases, speeches, reports, printed materials and memoranda generated by the Press Office. The bulk of the series contain press releases and speeches, and some clippings that were used in preparing the “Press Digest.” Also included are reports, memoranda and printed materials from units in the mayor’s office and city agencies. Topics include social, economic and political concerns, federal, state, and city government activities and operations, urban conferences and the commentary of individual press columnists. The files were used as reference materials and for background information.
Accn #95-10

Press Digest, 1990-1993, 34 cubic feet

Photocopies of newspaper clippings, lists, schedules, speeches and some press releases collected by the Press Office. Assembled daily, the materials in the Digest document the mayor’s activities, including his schedule, speeches and remarks, as well as a log of broadcast coverage. The clippings represent all the major NYC daily newspapers and some ethnic and special interest publications. There is no index. The Press Digest replaced the traditional newspaper clipping scrapbooks maintained by previous mayors.
Accn #95-07

Public Schedules, 1990-1993, 13 cubic feet

Schedules, speeches, memos and notes assembled by the Press Office. The mayor’s daily schedules indicate the hour and location of appearances outside of City Hall. Included also are remarks, speeches, notes, and press releases. Some of the schedules are annotated with time adjustments and staff assignments. There is some information about staff assignments, arranged monthly, for events that the Press Office is scheduled to cover with or without the mayor’s appearance.
Accn #95-11

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OFFICE OF SPECIAL PROJECTS & EVENTS

Event Files, 1990-1993, 20 cubic feet

Correspondence, memoranda, notes, guest lists, invitations, plans, brochures, press releases and press kits; arranged according to date of the event. The materials document the planning for mayoral-sponsored events such as receptions, programs and festivals. A significant portion of the series pertains to the Columbus Quincentennial celebration in July 1992, and reference material from events in the 1980s such as Operation Sail, Harbor Festivals, Statue of Liberty Centennial (1986), and Macy’s Fireworks. Events during Dinkins’ administration include receptions and programs for the West Indian Day Festival Committee, Jewish Heritage Week, NYC Alliance for International Business and receptions honoring various city government officials.
Accn #95-21

Event Files II, 1990-1993, 9 cubic feet

Correspondence, memoranda, notes, guest lists, invitations, plans, brochures, press releases and press kits maintained by the Office of Special Projects and Events. Arranged alphabetically by event, the files document the planning for mayoral-sponsored events such as receptions, programs and festivals. Events include the American Bar Association, the Dominican Day Parade, Feast of Three Kings, Latino Legacy Fashion Show, Operation Sail, and the World Summit Dinner. Included also are Certificates of Appreciation. Additional event information can be found in Accession 95-21.
Accn #07-103

Event Files III, c1990 – 1993, 11 cubic feet

Correspondence, memoranda, notes, guest lists, invitations, plans, press releases and press kits that document planning for mayoral sponsored events such as receptions, programs and festivals. Events during Dinkins’ administration include receptions and programs for the Columbus Celebration, 45th Anniversary of Israel, Harlem Week, JVC Jazz festival, Jewish Heritage Week, NYC Alliance for International Business, proclamation requests, Puerto Rican parade committee, US conference of mayors, the West Indian Day Festival and receptions honoring various city government officials. The material is related the two MOSPCE series Event Files I and II (Acc 95-21, 07-103).
Accn #07-142

General Correspondence, 1990-1991, 1 cubic foot

Arranged chronologically by year, thereunder by month, the materials include correspondence, memoranda, notes, printed materials, and reports; usually including a tracking sheet that indicates referral, correspondent, action requested and action taken. The files document activities including suggestions and proposals for mayoral events, requests for co-sponsorship or assistance with events not directly sponsored by the mayor, interagency requests for assistance with events and awards, “thank-you” notes, employment inquiries, and general information requests about projects and events.
Accn #95-20

Certificates of Appreciation, 1990-1991, 1 cubic foot

Certificates and related correspondence arranged alphabetically by the name of the group or surname of the individual who was to receive the award. The certificates were issued to honor meritorious service to government or to the social and cultural life in New York City.
Accn #95-19

Proclamations, 1990-1991, 8 cubic feet

Proclamation copies, correspondence, memoranda and printed material, arranged alphabetically by subject, usually include information relating to the request, approval, and preparation. Proclamations were issued to commemorate a day, or week, or to honor an individual or group, or to celebrate a social or cultural event.
Accn #95-18

Proclamations II, 1992-1993, 9 cubic feet

Series consists of proclamations, correspondence, memoranda and printed material. The records are arranged alphabetically by subject and usually include information relating to the request, approval, and preparation. Proclamations were issued to commemorate a day or week, to honor an individual or group or to celebrate a social or cultural event. The material seems to be a part of a previous accession 95-18, Proclamations, 1990-1991. It should be inter-filed and processed as one group.
Accn #99-01

Gracie Mansion Files, 1990-1993, 10 cubic feet

Series contains memoranda, notes, date books as well as, account statements, time sheets, invoices, order forms, and other financial records. The records, arranged in alphabetical order by subject, document purchases from individual vendors for food, flowers, and supplies for mayoral events and receptions at Gracie Mansion and other locations and similar expenses for the mayor’s household. There are also records of personnel expenses for these events, the mayor’s household, and other staffing at Gracie Mansion. The records include bank statements for accounts drawing on several imprest funds and authorizations for transfer of funds.
Accn #95-80

Gracie Mansion Files II, 1990-c1993, 7 cubic feet

Series contains memoranda, notes, date books as well as account statements, invoices and other financial records and a small amount of printed material. The records document purchases from individual vendors for food, flowers, supplies for events and receptions at Gracie Mansion and other locations and similar expenses for the mayor's household. There is some information on the nature of events themselves, and their sponsors, in memoranda and printed material. The records include bank statements for accounts drawing on several imprest funds and authorizations for transfer of funds. Also included is employee insurance information and city vehicle parking violations. The series is related to Acc 95-80, Gracie Mansion Files.
Accn #07-155

Science & Technology Project Files, 1990, 1 cubic foot

The files include correspondence, memoranda, notes, mailing lists, resumes and forms. The materials document the efforts of the mayor’s office in promoting the Mayor’s Commission for Science and Technology. Founded in May 1984, the Commission works to promote scientific and technological activities in New York City. Particularly highlighted are the Annual Awards of Honor, a program created to recognize scientists, living or working in NYC, and science and affiliated organizations whose contributions have improved understanding the laws of science and their practical applications. Files are arranged alphabetically by subject or surnames of award nominees and contain nominations, recommendations, resumes and materials for the awards program.
Accn #96-17

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SCHEDULING OFFICE

Invitations/Regrets, 1990-1993, 110 cubic feet

The files contain invitations, correspondence and tracking sheets. The material documents invitations received by the mayor to appear at public events and replies with acceptance or regrets. The records are arranged in chronological order by year, thereunder by month; regrets are listed each month after the acceptances. Also includes invitations sent in 1989 to the mayor-elect.
Accn #95-12

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CONSTITUENCY OFFICES

Office of Afro-Caribbean Affairs

Office of the Deputy Director, Donovan Gopie
Subject Files, 1993, 1 cubic feet

Established in 1990 by Mayor David Dinkins, the Office of African-American and Caribbean Affairs served the public and private needs of the African American and Caribbean communities. Arranged alphabetically by subject, the correspondence, memoranda, notes, reports, clippings and printed material were used by Deputy Director Donovan Gopie and Director Joseph Placide to document their involvement in the activities and issues of the communities and for administrative purposes. Before the establishment of this Office, Special Adviser to the Mayor James H Harding, working with the Office of Minority Affairs, had similar responsibilities in the Koch and early Dinkins administration. Subjects include achievements, Caribbean EXPO, Harlem Week, and the West Indian American Day Carnival Association.
Accn #07-94

Office of Asian Affairs

Office of the Director, Virgo Lee
Subject Files, 1987-1993, 10 cubic feet

Established by Mayor Dinkins in 1990, the Office of Asian Affairs served the public and private interests of the Asian community. Virgo Lee was appointed director in 1990. Arranged alphabetically by subject, the series consists of memos, correspondence, notes, reports, clippings, mayoral proclamations and messages, and printed material. The files were used by the director to document his involvement in activities and issues of the community and for administrative purposes. The files of Eva Tan, Special Advisor to the Mayor for Asian Affairs under Mayor Koch, are also included in this series. Subjects include Asians in government, the Chinatown Beautification Project, Chung Pak Housing Project, Heritage Festivals, and the Sister City Program.
Accn #99-51

Chronological Correspondence, 1990-1992, 2 cubic feet

Mayor David Dinkins established the Office in 1990 to serve the public and private interests of the Asian community. Series consists of correspondence, memoranda, reports, tracking sheets and printed material. The records are arrange chronologically, incoming and outgoing correspondence together with some attachments. The majority of correspondence is incoming, referred by the Mayor’s Office. The tracking sheets indicate referral to and from, original correspondent, action requested and taken or concerned personnel to who copies were routed. It is with members of the Dinkins Administration, other public officials, government and private agencies and members of the constituent community.
Accn #00-01

Office of European-American Affairs

Subject Files, 1990-1993, 6 cubic feet

Established by Mayor Dinkins in 1990, the Office of European-American Affairs served the public and private interests of various communities such as Albanian, Greek, Irish, Italian, Polish, Romanian, Swedish, etc. Debra Pucci was appointed Director in 1990. Arranged alphabetically by ethnic group or related topics, the series consists of correspondence, memos, notes, reports, clippings, printed material and a small number of videotapes. The material was used by the director and other staff to document their involvement in activities and issues of the communities and for administrative purposes. Correspondents include the office staff, the mayor, members of the administration and members of organizations representing particular ethnic groups.
Accn #99-50

Office of the Director, Debra Pucci
General Files, 1990-1993, 7 cubic feet

The Office was established by Mayor Dinkins in 1990 to serve the public and private interests of the European-American communities; Debra Pucci was appointed Director in 1990. Arranged alphabetically by subject, the series consists of correspondence, memos, notes, reports, clippings, printed material and a directory. The material was used by the director to document her involvement in activities and issues of the communities, particularly in relation to the broader operations of city government and for the operational purposes of the office. Correspondents include the director, staff, the mayor, members of the administration and organizations representing the communities. Subjects include Affirmative Action, Bensonhurst, and Hate Crimes Bill, Mothers against Violence, the Status of Women and Veterans Affairs.
Accn #99-49

Office of Immigrant Affairs

Subject Files, 1990-1992, 2 cubic feet

Memoranda, correspondence, notes, reports, printed material, news clippings and investigative forms compiled by the Office of Immigration Affairs. Established to serve the public and private interests of the immigrant population of the city, major concerns of the Office were immigrant legal status and rights and economic opportunity. Arranged alphabetically by subject, the material was used by the Director, Elizabeth Aivars, Deputy Director John Ho, and other members of the staff to document their involvement in the activities and issues of the community. Subjects include business development, fraud cases, the MTA, and street vendors.
Accn #99-47

Chronological Correspondence, 1990-1993, 6 cubic feet

Correspondence, memoranda, reports and printed material maintained by the Office of Immigration Affairs. Established to serve the public and private interests of the immigrant population of the city, specific concerns of the Office were immigrant legal status and rights and economic opportunity for the community. Arranged chronological by year thereunder by month and category, the incoming correspondence, outgoing correspondence and mail logs pertain to Elizabeth Aivars, Office Director and John Ho, Deputy Director, and members of the administration, public officials, and private agencies. The mail logs of incoming correspondence may aid access; they list date received, correspondent, and subject matter.
Accn #99-48

Office of the Director, Elizabeth Aivars
Subject Files, 1990-c1992, 9 cubic feet

The Office of Immigration Affairs was established to serve the public and private interests of the immigrant population of NYC. The series consists of correspondence memoranda, notes, reports, printed material, address cards, mailing lists, phone logs, personnel records, photographs, artifacts and memorabilia. Arranged in alphabetical order, the files contain Aivars' city personnel and office expense records, the office phone logs, gifts Aivars received as Director and personal artifacts.
Accn #07-159

Office of Latino Affairs

Office of the Director, William Nieves and Marlene Cintron
Subject Files, 1990-1993, 11 cubic feet

The Mayor’s Office of Hispanic Affairs was established in 1980 by Mayor Koch to serve the public and private interests of the Spanish and Portuguese-speaking communities.
The functions continued as the Office of Latino Affairs under the Dinkins administration. William Nieves directed the office in 1990 and Marlene Cintron from 1991 to 1993. Arranged alphabetically by subject, the series consists of correspondence, memoranda, executive orders, organizati