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|  General Terms GENERAL TERMS Date Funds Announced by NYC - The date on which the City announced its intent to use stimulus funds for a particular project or program. Date Funds Awarded from Fed/State - The date on which stimulus funds were officially awarded to New York City by the federal government, in some cases through the State government. The "date funds awarded" does not apply to the Surface Transportation Programs using Displaced City Funding. Funding Category - The broadest breakdown of stimulus funding. To make it easier to follow the money, New York City has created eight thematic categories: Infrastructure, Energy Efficiency, Economic and Workforce Development, Health and Social Support, Education, Public Safety, Neighborhood Stabilization, and Medicaid Relief. Funding Source - Official mechanism created by federal law that allows stimulus funding for specific purposes to be distributed by State and local governments. This is typically a federal agency granting entity. Primary City Agency - The agency responsible for overseeing a specific project or program. Project/Program Name - The name used to refer to the project or program. Project/Program Status - "Status" is a measure of whether the project or program started on time when compared to its "Estimated Start Date." Status measures the project/program against NYC standards that are more stringent than federal standards; a project/program that fails to start on time does not lose its qualification for ARRA funds. Green status means the project/program is on schedule; yellow status means the project /program is at least one day overdue; and red status means the project/program is more than 90 days overdue and is under review by NYC. As more federal guidance on status is provided, this measure will be revised to incorporate the ARRA requirements. Stimulus Funding - The amount of stimulus funds allocated by the City for a specific project or program. Stimulus Amount Expended - The amount of stimulus funds paid out by a New York City agency for a particular project or program. Funds could be paid to City employees, to contracted providers, or to the clients of programs such as Food Stamps. Stimulus Tracker ID - A unique identification number assigned to each stimulus-funded project or program within the NYCStat Stimulus Tracker. PROJECT/PROGRAM DASHBOARD TERMS Actual # of FTE Jobs Created / Retained through Stimulus Funding - In accordance with the federal government’s requirements per Section 1512 of ARRA, the measurement of actual jobs created or retained is done using a method commonly referred to as full-time equivalency (FTE). Using an FTE method for calculating jobs provides a more accurate count by factoring in part-time work, work that is less than a complete reporting cycle and similar situations. The standard method of calculating FTEs is as follows: The total number of hours worked during a period (part time, full time, or contracted), divided by the number of hours in a regular full-time schedule for that position in that period. The federal government required all states and municipalities to calculate job creation and retention using a specific prescribed FTE methodology to ensure accuracy and consistency across all reporting jurisdictions. As part of that methodology, the federal government required all recipients to look back, at a minimum, to the past two full quarters from April 1, 2009 through September 30, 2009 in order to institute a normalized approach. Job numbers are based on the percentage of working hours that individuals were employed during the past two quarters, regardless of when an award agreement was executed or a project actually began implementation. Using this FTE method means that a job held by a person who is employed less than full time, or for less than a full reporting period, is counted as a fraction of a full-time job. For example, a person who is employed full-time for an entire reporting period is counted as 1.0 FTE. However, a person who is employed half-time for the entire period is counted as 0.5 FTEs. Someone who is employed full-time but for only half the reporting period would also be counted as 0.5 FTEs. Prior to the federal guidance on FTE methodology, the City projected the number of jobs to be created or retained during the lifetime of the entire project/program; these “job estimates” are therefore calculated differently from the “actual FTE jobs” reported. The original job estimates now appear in the left pane of each project/program dashboard page wherever applicable. For more information about how original job estimates were calculated, please see “Original estimate of jobs to be created or retained.” Actual Start Date - The date on which stimulus-funded work was authorized to begin. Work is authorized to begin based upon certain events or occurrences usually specific to a project or program. In some cases, work may not appear to have started as of the "Actual Start Date;" however, planning, design, or administrative efforts may be underway. See also, "Project/Program Status." All Other Funding - Additional funding for the project or program that does not come from federal stimulus funding, e.g., City funding. Date Funds Announced by NYC - The date on which the City announced its intent to use stimulus funds for a particular project or program. Date Funds Awarded from Fed/State - The date on which stimulus funds were officially awarded to New York City by the federal government, in some cases through the State government. The "date funds awarded" does not apply to the Surface Transportation Programs using Displaced City Funding. Description - A brief explanation of the goals of the project or program and the work to be completed. Displaced City Funding - In some cases, in order to make the quickest and most efficient use of federal Stimulus funds, ARRA funds replace City funds on construction projects with federal approvals ("Direct Federal Stimulus Funding"), and the City funds originally slated for these projects are transferred to other construction projects ("Displaced City Funding") that can move ahead, instead of being postponed or cut due to lack of available funding. Estimated Number of Clients Served - a projection of the number of people who will receive services through a stimulus-funded program. Original Est. of Jobs to be Created / Retained through Stimulus Funding - A projection of the number of new jobs to be created or saved from being cut due to stimulus funds. In each stimulus funding category, projections were made prior to the federal government issuing guidelines for calculating job creation and retention. As of September 30, 2009, most guidance has been issued and the City now provides information about actual job creation and retention. The basis for the original estimated numbers varied by funding category and is detailed below.
Estimated End Date - The date on which stimulus-funded work is expected to be substantially completed. Estimated Start Date - The date on which stimulus-funded work is expected to begin. The actual start date may differ based on numerous circumstances and conditions. Funding Category - The broadest breakdown of stimulus funding. To make it easier to follow the money, New York City has created eight thematic categories: Infrastructure, Energy Efficiency, Economic and Workforce Development, Health and Social Support, Education, Public Safety, Neighborhood Stabilization, and Medicaid Relief. Funding Source - Official mechanism created by federal law that allows stimulus funding for specific purposes to be distributed by State and local governments. This is typically a federal agency granting entity. Percent of Funds Committed - The percentage of stimulus funding that the City has formally obligated to a project or program out of the total funding amount for that project or program. Certain stimulus funds are required to be committed within certain timeframes prescribed by the federal government. Primary City Agency - The agency responsible for overseeing a specific the project or program. Stimulus Tracker ID - A unique identification number assigned to each stimulus-funded project or program within the NYCStat Stimulus Tracker. See also, "Contract ID". Project/Program Name - The name used to refer to the project or program. Project/Program Status - "Status" is a measure of whether the project or program started on time when compared to its "Estimated Start Date." Status measures the project/program against NYC standards that are more stringent than federal standards; a project/program that fails to start on time does not lose its qualification for ARRA funds. Green status means the project/program is on schedule; yellow status means the project /program is at least one day overdue; and red status means the project/program is more than 90 days overdue and is under review by NYC. As more federal guidance on status is provided, this measure will be revised to incorporate the ARRA requirements. Stimulus Funding - The amount of stimulus funds allocated by the City for a specific project or program. CONTRACT/BUDGET TRACKER and PAYMENT TRACKER TERMS General Terms: Contract ID - A unique identification number assigned to each contract by the agency managing the contract. There may be more than one contract for a single project or program. See also "Stimulus Tracker ID." Contract Method - The method by which the contract for the work was procured. There are various selection processes by which vendors may compete for or otherwise be designated to receive funding. Under all methods, contracts may only be awarded to responsible vendors. Depending on the method used, vendors may be selected on the basis of the lowest responsive and responsible bid ("competitive sealed bid"), or based on the best combination of price and technical merit in accordance with the criteria stated in the solicitation for the contract ("requests for proposals" or "RFPs"). Other typical contracting methods may include renewals to add additional time to a contract, in accordance with an option stated in the original contract; amendments or extensions to add new funds and/or additional time to a contract; "piggy-back" use of available federal or state contracts, often used in the areas of technology and homeland security; or negotiated acquisitions to commence a new contract on a single source or limited competition basis, occasionally used in cases of great time sensitivity. Contract Name / Description - The name and a brief description of the contracted work. Contract Vendor - The company or non-profit organization selected to perform the work. Date Funds Announced by NYC - The date on which the City announced its intent to use stimulus funds for a particular project or program. Date Funds Awarded from Fed/State - The date on which stimulus funds were officially awarded to New York City by the federal government, in some cases through the State government. The "date funds awarded" does not apply to the Surface Transportation Programs using Displaced City Funding. Date Required for 100% Expenditures - The date set by federal regulation on which all stimulus funding for a project or program is to be spent. Description/Other - An explanation of the nature of the payment made to the contractor. Funding Category - The broadest breakdown of stimulus funding. To make it easier to follow the money, New York City has created eight thematic categories: Infrastructure, Energy Efficiency, Economic and Workforce Development, Health and Social Support, Education, Public Safety, Neighborhood Stabilization, and Medicaid Relief. Funding Source - Official mechanism created by federal law that allows stimulus funding for specific purposes to be distributed by State and local governments. This is typically a federal agency granting entity. Stimulus Funding - The amount of stimulus funds allocated by the City for a specific project or program. Stimulus Tracker ID - A unique identification number assigned to each stimulus-funded project or program within the NYCStat Stimulus Tracker. See also, "Contract ID." Primary City Agency - The agency responsible for overseeing a specific project or program. Project/Program Name - The name used to refer to the project or program. Recipient - The name of the entity to whom the payment is made. For New Contracts: Contract Start Date - For new contracts, the date set forth in the contract for the start of performance of the work. Contract Value - For new contracts, the dollar value at which the contract is initially awarded. Contract Status - For new contracts, there are 5 key stages to the contracting process. For existing contracts that are being amended or changed, there are 4 key stages. Each stage is described below. For Existing Contracts: Current Contract End Date - For existing contracts, the date on which work is expected to end. Current Contract Value - For existing contracts, the dollar value of the contract, prior to the addition of stimulus funds. Dollar Value Increase - For existing contracts, the amount by which stimulus funds increase the total value of an existing contract. New Contract End Date - For existing contracts, the new date set forth in the contract for the completion of work under the contract following the addition of stimulus funds. Total Contract Value - For existing contracts, the total dollar value of a contract, including stimulus funds.
OUTCOME TRACKER Benchmark - A target which the project or program is expected to reach for a particular outcome measure. Data Start Date - The date on which data collection began for the outcome measure. The first date to which the data for this measure applies. Data Through Date - The most recent date to which the data for an outcome measure applies. The end of the period for which data is shown. Outcome Measure Definition - The definition of an outcome measure used to gauge the success of a project or program. Outcome Measure Name - The name of the outcome measure used to gauge the success of a project or program. Value To Date - The current data as of the "Data Through Date" for an outcome measure. |  |
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