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Glossary of Terms

Actual # of FTE Jobs Created / Retained through Stimulus Funding
Actual Date of 100% Expenditures
Actual Start Date
All Other Funding
American Recovery and Reinvestment Act of 2009 (ARRA)
Award Lead City Agency
Award Name
Contract End Date
Contract ID
Contract Method
Contract Name / Description
Contract Start Date
Contract Status
Contract Value
Contract Vendor
Date Funds Announced by NYC
Date Funds Awarded from Fed/State
Displaced City Funding
Dollar Value of Increase
Estimated End Date
Estimated Start Date
Final Spending Deadline
Funding Category
Interim Spending Deadline
Original Contract End Date
Original Contract Start Date
Original Contract Value
Payment Description/Other
Payment Recipient
Percentage of Displaced Funds Spent
Percentage of Stimulus Funds Spent
Project/Program Description
Project Lead City Agency
Project/Program Name
Project/Program Status
Revised Contract End Date
Revised Contract Value
Stimulus Funding
Stimulus Tracker ID

Actual # of FTE Jobs Created / Retained through Stimulus Funding - In accordance with the federal government's requirements, the total number of jobs created or retained is calculated using a common method of converting them to "full-time equivalents" (FTEs). Using an FTE method for calculating jobs provides a more precise count by factoring in part-time work, temporary or seasonal work, work that is less than a complete reporting cycle, and similar situations.

Following guidance issued by the federal Office of Management and Budget on December 18, 2009, FTEs are to be calculated using the following formula: The total number of hours worked and funded by ARRA dollars within the quarter being reported, divided by the number of hours in a regular full-time schedule for the quarter.

Prior to the issuance of this guidance in December 2009, the federal government had provided a different standard method of calculating FTEs. The old and the new FTE formulas differ in two main ways:

  1. First, the old formula provided a cumulative view of job creation, calculating FTEs over all reporting quarters since the start of ARRA. The new formula provides a snapshot of job activity just in the most recent quarter.

  2. Additionally, the old formula asked recipients to make a subjective assessment, counting jobs that would not have existed had ARRA funding not been provided. The new formula directs recipients to objectively count jobs that are directly funded by ARRA, meaning that wages or salaries paid to workers must be reimbursed with ARRA funding.

All states, municipalities and other recipients are required to calculate job creation and retention using the prescribed December 2009 FTE methodology. Applying a single formula across the board ensures accuracy and consistency across all reporting jurisdictions.

Using the FTE method means that a job held by a person who is employed less than full time, or for less than a full reporting period, is counted as a fraction of a full-time job. For example, a person who is employed full-time for an entire reporting period is counted as 1.0 FTE. However, a person who is employed half-time for the entire period is counted as 0.5 FTEs. Someone who is employed full-time but for only half the reporting period would also be counted as 0.5 FTEs.

Prior to receiving any federal guidance on FTE methodology, the City had projected the number of jobs to be created or retained during the lifetime of the entire project/program; these "job estimates" were therefore calculated differently from the "actual FTE jobs" reported. For more information, please see "Original Est. # of Jobs Created and Retained" in "Additional Reports" page.

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Actual Date of 100% Expenditures - The date on which all ARRA funding for the project/program has actually been spent.

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Actual Start Date - The date on which stimulus-funded work was authorized to begin. Work is authorized to begin based upon certain events or occurrences usually specific to a project/program. In some cases, work may not appear to have started as of the "Actual Start Date;" however, planning, design, or administrative efforts may be underway. See also, "Project/Program Status."

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All Other Funding - Additional funding for the project/program that does not come from ARRA, e.g., City tax levy funding, other state or federal grants, etc.

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American Recovery and Reinvestment Act of 2009 (ARRA) - American Recovery and Reinvestment Act (ARRA), also referred to as the Stimulus Bill, was signed into law on February 17, 2009 in response to the economic crisis facing the United States. The Act aims to invest in the country's future by creating and saving millions of jobs, modernizing our health care and infrastructure, improving our schools, and investing in clean energy.

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Award Lead City Agency - The City agency directly receiving the ARRA funds from the state or federal government.

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Award Name - A brief descriptive title for the projects or activities funded in whole or in part with ARRA funds. For ARRA-funded projects, the award name generally reflects the official title assigned by the federal government for the funding stream, as listed in the Catalog of Federal Domestic Assistance (CFDA). For Displaced City Funding projects, the award name is assigned by the City. It identifies the award from which ARRA funds originally replaced City funds that were subsequently transferred to support these projects.

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Contract End Date - For new contracts, the date on which work is expected to end.

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Contract ID - A unique identification number assigned to each contract by the City agency managing the contract. There may be more than one contract for a single project/program.

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Contract Method - The method by which the stimulus-funded contract was procured. There are various selection processes by which vendors may compete for or otherwise be designated to receive funding. Under all methods, contracts may only be awarded to responsible vendors. Depending on the method used, vendors may be selected on the basis of the lowest responsive and responsible bid ("competitive sealed bid"), or based on the best combination of price and technical merit in accordance with the criteria stated in the solicitation for the contract ("requests for proposals" or "RFPs"). Other typical contracting methods may include renewals to add additional time to a contract, in accordance with an option stated in the original contract; amendments or extensions to add new funds and/or additional time to a contract; "piggy-back" use of available federal or state contracts, often used in the areas of technology and homeland security; or negotiated acquisitions to commence a new contract on a single source or limited competition basis, occasionally used in cases of great time sensitivity.

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Contract Name / Description - The name and a brief description of the contracted work.

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Contract Start Date - For new contracts, the date set forth in the contract for the start of performance of the work.

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Contract Status - For new contracts, there are five key stages to the contracting process: (1) Pre-Solicitation; (2) Competition/Solicitation in Progress; (3) Vendor Selected/Registration Pending; (4) Contract Registered/Filed, and (5) Authorized to Start Work. For existing contracts, there are four key stages: (1) Contract Change in Process; (2) Contract Change Pending Registration/Filing; (3) Contract Change Registered/Filed, and (4) Authorized to Start Work.

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Contract Value - For new contracts, the dollar value at which the contract is initially awarded.

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Contract Vendor - The company or non-profit organization selected to perform the work.

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Date Funds Announced by NYC - The date on which the City announced its intent to use stimulus funds for a particular project/program.

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Date Funds Awarded from Fed/State - The date on which stimulus funds were officially awarded to New York City by the federal government, in some cases through the State government. The "date funds awarded" does not apply to projects/programs using Displaced City Funding.

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Displaced City Funding - In some cases, in order to make the quickest and most efficient use of federal stimulus funds, ARRA funds ("Direct Federal Stimulus Funding") replaced City funds on construction projects with federal approvals and the City funds originally slated for these projects are transferred to other construction projects that can move ahead, instead of being postponed or cut due to lack of available funding. The transmitted City funds are referred to as "Displaced City Funding."

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Dollar Value of Increase - For existing contracts, the amount by which stimulus funds increase the total value of an existing contract.

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Estimated End Date - The date on which the stimulus-funded work is expected to be substantially completed.

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Estimated Start Date - The date on which stimulus-funded work is expected to begin; a best estimate at the time the ARRA award was granted. The actual start date may differ based on numerous circumstances and conditions.

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Final Spending Deadline - The date by which all ARRA funding for the award is required to be spent.

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Funding Category - The broadest breakdown of stimulus funding. To make it easier to follow the money, New York City has created eight thematic categories: Economic and Workforce Development, Education, Energy Efficiency, Health and Social Support, Infrastructure, Medicaid Relief, Neighborhood Stabilization, and Public Safety.

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Interim Spending Deadline - The date by which a specific portion of ARRA funding for an award is required to be spent. Every award does not necessarily have a mandated interim spending deadline.

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Original Contract End Date - For existing contracts, the date on which work is expected to end, prior to the addition of stimulus funds.

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Original Contract Start Date - For existing contracts, the date on which the existing contract began, prior to the addition of stimulus funds.

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Original Contract Value - For existing contracts, the dollar value of the contract, prior to the addition of stimulus funds.

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Payment Description/Other - An explanation of the nature of the payment made to the contractor.

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Payment Recipient - The name of the entity to whom the payment is made.

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Percentage of Displaced Funds Spent - Appears as a gauge on the dashboard page for each project supported with displaced city funds. It displays the percentage of total displaced city funding that has been spent as of the date indicated by taking the total amount of displaced city funds spent divided by the total amount of displaced city funds allocated to the project/program.

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Percentage of Stimulus Funds Spent - Appears as a gauge on the dashboard page for each project or program supported with stimulus funds. It displays the percentage of total project/program funding that has been spent as of the date indicated by taking the total amount of stimulus funds spent divided by the total amount of stimulus funds allocated to the project/program.

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Project Lead City Agency - The City agency responsible for administering the project/program.

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Project/Program Description - A brief explanation of the goals of the project/program and the work to be completed.

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Project/Program Name - The name used to refer to the project/program. As a general rule, a project involves infrastructure work, while a program involves service delivery.

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Project/Program Status - Status is a measure of the progress toward completion of the project/program. This evaluation is based on the amount of work that has been completed or the amount of services that have been delivered. The four options that may be selected include "Not started," "Less than 50% completed," "Completed 50% or more," and "Fully completed." Status is updated on a quarterly basis.

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Revised Contract End Date - For existing contracts, the new date set forth in the contract for the completion of work under the contract following the addition of stimulus funds.

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Revised Contract Value - For existing contracts, the revised dollar value of a contract, including stimulus funds.

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Stimulus Funding - The amount of stimulus funds allocated by the City for a specific project/program. "Stimulus Funding" does not apply to projects/programs using Displaced City Funding.

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Stimulus Tracker ID - A unique identification number assigned to each stimulus-funded project/program within the NYCStat Stimulus Tracker.

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