Office of Payroll Administration

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Pay Rate Calculator

How to Use the Pay Rate Calculator
Depending on the information you provide, the Pay Rate Calculator computes different information:

Enter your annual salary to get your bi-weekly gross
Enter your bi-weekly gross to see your annual salary
Calculate hourly and premium rates that could apply if you are paid overtime

If you are paid on an hourly or daily basis, the annual salary calculation does not apply to you. Your bi-weekly pay is calculated by multiplying your daily or hourly rate times the number of days or hours you are paid.

How Leap Year Changes your Bi-Weekly Gross
In leap years, the calculation of your bi-weekly gross is based on 366 days; these calculations are normally based on 365 days. Your annual salary remains the same whether it is a leap year or not. Your bi-weekly gross changes slightly in the first pay period of a leap year and in the first pay period after the end of a leap year, due to the one day difference.

Keep in mind:

The City's payroll system is based on the fiscal year covering the period July 1 through June 30
Fiscal Year 2013 beginning July 1, 2012 is not a leap year
The calculator is not set for a leap year

Enter numbers and decimals only. Do not enter commas or dollar signs.

If You Work Seven Hours a Day, Enter Your Annual Salary	Your Hourly Pay Rate Calculated:	Your Time and One-Half Rate Calculated:	Your Double Time Rate Calculated:
$	$	$	$

Enter numbers and decimals only. Do not enter commas or dollar signs.

If You Work Eight Hours a Day, Enter Your Annual Salary	Your Hourly Pay Rate Calculated:	Your Time and One-Half Rate Calculated:	Your Double Time Rate Calculated:
$	$	$	$

Enter numbers and decimals only. Do not enter commas or dollar signs.

Calculating Your Annual Salary Using Bi-Weekly Gross

14 days in a bi-weekly pay period
365 days in the year
Formula: Annual Salary = Bi-Weekly Gross/ 14 days X 365 days
Example: if your bi-weekly gross is $1,721.31, your Annual Salary = $1,721.31 / 14 days X 365 days = $44,877

Calculate Your Bi-Weekly Gross Using Your Annual Salary

365 days in a year
14 days in a bi-weekly pay period
Formula: Bi-Weekly Gross = Annual Salary / 365 days X 14 days
Example: if your annual salary is $57,500, your Bi-Weekly Gross = $57,500 / 365 days X 14 days = $2,205.48 bi-weekly gross

Calculate Your Hourly Rate Using Your Annual Salary

Regular Hours Per Year = Regular Hours Per Day X 261 Work Days Per Year

Hours/Week	Hours/Day	Work Days/Year	Hours/Year
35	7	261	1,827
37.5	7.5	261	1,957
40	8	261	2,088

Formula: Hourly Rate = Bi-Weekly Gross / (Hours/Year)
Example: if your Annual Salary is $50,112 and you work 40 Hours/Week (or 2,088 Hours/Year): $50,112 / 2,088 = $24.00 Hourly Rate

Calculating Premium Rates
For premium rate (time and one-half), multiply your hourly rate times 1.5. For instance, $24.00 X 1.5 = $36.00 Premium Rate at Time and One-Half

For premium rate (double time), multiply your hourly rate times 2. For instance, $24.00 X 2 = $48.00 Premium Rate at Double Time

Please note: The Pay Rate Calculator is not a substitute for pay calculations in the Payroll Management System. In the event of a conflict between the information from the Pay Rate Calculator and the Payroll Management System, calculations from the Payroll Management System prevail.