Office of Labor Relations Office of Labor Relations

Get Adobe PDF Reader
 (required to view PDFs)
Flexible Spending Accounts Program
DeCAP > Mid-Year Changes

Qualifying Event
Under DeCAP, you may only make changes in the amount you contribute or the number of dependents covered. However, you must experience a mid-year Qualifying Event in order to effect such a change.

The definition of a Qualifying Event is determined by the Internal Revenue Service (IRS). Qualifying Events include but are not limited to:

  • Marriage, divorce or annulment;
  • Birth or adoption of a child;
  • Death of a spouse or dependent;
  • Ineligibility of a dependent;
  • Start or termination of employment of participant or participant's spouse;
  • Changing from part-time to full-time status or vice-versa by participant or participant's spouse; or
  • Taking an unpaid leave of absence by participant or participant's spouse.
Should you experience a Qualifying Event and wish to change your contributions to the Plan or terminate your participation in the Plan, you must notify the FSA Administrative Office directly by submitting an FSA Enrollment/Change Form within 30 days after the Qualifying Event with proper documentation.

Note: You can have more than one Qualifying Event per Plan Year.

Download FSA Program Forms & Brochures

Agency Transfer
If you transfer agencies within the City or transfer to a City-related agency, you must notify the FSA Program Administrative Office in writing at least 30 days prior to your transfer in order to continue your payroll deductions or recalculate your remaining payroll deductions.

Termination of Employment
You will have until December 31, 2015 to submit claims for any money already deposited into your account for services rendered during the Plan Year as long as you and your spouse remain actively employed or are full-time students.  You also have a Claims Run-Out Period until February 28, 2016 after the close of the Plan Year to submit claims for expenses incurred during the previous Plan Year.

If the Qualifying Event is due to your termination, your contribution to DeCAP will cease as of your date of termination from employment or the last day of your employment. However, any remaining balance in your account prior to your termination date will be available for reimbursement upon receipt of a valid claim incurred during the Plan Year as long as you and your spouse remain at work.

Missed Deductions
If for any reason deductions cannot be made from any paycheck, your annual contribution allocation will be decreased by the amount of any missed payroll deductions. You will not be entitled to increase subsequent deductions to replace those missed. Therefore, it is important to notify the FSA Administrative Office if you are not experiencing payroll deductions.

If you pass away during the Plan Year, the same conditions for termination as described on the page will apply. In addition, any claims for services provided before your death must be submitted by your spouse or your estate and will be paid to same. Documentation will be required.

Read the DeCAP FAQ


Employee Assistance Programs (EAPs)
EAPs are staffed by professional counselors who can help employees and their eligible dependents handle problems in areas such as stress, alcoholism, drug abuse, mental health, and family difficulties.

 Learn More
Quick Links

 PICA Program
 NYC Employee Blood Program
 Collective Bargaining Agreements
 OPA Web site