Timekeeping Coordinator
| Office Title: Timekeeping Coordinator |
Level: I |
| Civil Service Title: Principal Administrative Associate |
JVN: 017/10/144 |
| Division/Work Unit: Human Resources |
Salary Range: $39,981-$45,000 |
| Work Location: 165 Cadman Plaza East, Brooklyn, NY 11201 |
Hours/Shift: M-F, 9-5 |
| Number of Positions: 1 |
|
JOB DESCRIPTION
Under the direction of the Director of Human Resources, the Timekeeper will manage the day-to-day transactions of the timekeeping unit which include but are not limited to: reviewing the Citytime database to ensure that employees have submitted their weekly timesheets, ensuring employee timesheets have been approved by supervisors, tracking overtime by preparing weekly reports for the executive staff’s review, filing supporting timekeeping documentation, and responding to and resolving employee time and leave inquiries. In addition, the timekeeper will assist the HR unit with tracking resumes received in the OEM job website, requests for and/or forward of personnel folders for in-coming and out-going employees, managing the correspondence for the unit, and assisting with special projects as assigned by the Director.
The selected candidate will be assigned to a periodic Emergency Operations Center team and will be expected to work non-business hours during emergencies.
QUALIFICATION REQUIREMENTS
- A baccalaureate degree from an accredited college and three years of satisfactory, full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical /administrative work of more than moderate difficulty; or
- An associate degree or 60 semester credits from an accredited college and four years of satisfactory, full-time progressively responsible experience as described in “1” above; or
- A four-year high school diploma or its educational equivalent and five years of satisfactory, full-time progressively responsible experience as described in “1” above; or
- Education and/or experience equivalent to “1” or “2” or “3” above. However, all candidates must possess the one year of administrative or supervisory experience as described in “1” above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in “1” above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3 ½ years.
PREFERRED SKILLS
- Payroll Management System (PMS) and CityTime experience a plus but not required.
- Proficiency in Microsoft Word and Excel.
- Must be detail oriented with excellent organizational skills and must be able to establish priorities.
- Must have excellent time management, and interpersonal skills with the ability to work with all levels of employees.
Interested applicants should send resume and cover letter to:
Director of Personnel
NYC Office of Emergency Management
165 Cadman Plaza East
Brooklyn, NY 11201
or e-mail in MS Word or RTF format to: jobs@oem.nyc.gov.
Please indicate the position to which you are applying.
NOTE: Only those applicants under consideration will be contacted.
