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illustration: relocation Workplace Relocation Guide

Relocating your business requires attention to detail to ensure the safe transport of your supplies, equipment, and furnishings. It can also be quite costly.

Take advantage of some of these simple suggestions to save money and reduce waste:

getting ready for a less wasteful move
setting up WasteLess practices in your new location

Getting ready for a less wasteful move

Advance planning can reduce waste and the waste management costs associated with relocation. For a less wasteful move, try the following to reduce the quantity and weight of boxes, furniture, and equipment to be moved:

Choose a mover who uses reusable totes or containers, as well as padded blankets for larger items and furniture. This will reduce your “moving-in” time, allowing you to get back to work, instead of managing dozens of empty boxes and crates.

Purge and recycle obsolete paperwork, computer printouts, magazines, catalogs, and telephone books.

  • Notify your recycling vendor about your move and revise the collection schedule to accommodate increased quantities of recyclables.
  • Order large-capacity hampers or totes on wheels to be placed in convenient locations throughout your facility.
  • Post easy-to-understand signs indicating what materials are acceptable in the paper-recycling program.
  • Recycle unneeded files; archive necessary records to offsite storage.

Establish a central location where staff can deposit usable, but no longer wanted, office supplies, including file folders, binders, staplers, or calculators. Designate a reuse center in your new location and encourage employees to stock their new offices from these reusable supplies.

Identify unwanted but reusable items and auction them off to staff, or donate them to a nonprofit organization. There are many organizations that accept donations leaving NYCWasteLess of furniture, equipment, and supplies, ranging from desk accessories to unused chemicals or cleaning supplies:

  • Think beyond the traditional donations of furniture and computers. Universities and libraries accept textbooks, as well as technical and reference manuals. Public schools can use uncontaminated chemicals in chemistry labs. Clinics in developing countries are in need of pharmaceutical supplies and medical equipment.
  • To get rid of unneeded industrial equipment, look to material exchanges and other brokering services. Such equipment can be returned to the vendor, used as a trade-in on new equipment, sold on the open market, or donated to a nonprofit organization, university, or vocational training center.
  • When dealing with large quantities of unwanted chemicals, paints, or janitorial products, it is less expensive and safer to sell or donate these materials than to move them to a new location. It is illegal to discard unwanted hazardous chemicals with your solid waste or to pour them down the drain. When discarded, they should be treated as hazardous waste.

Communicate your plans for a less wasteful move to all managers and staff well in advance. Ask them for additional suggestions to reduce the quantity of waste and the costs associated with relocating.

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Setting up WasteLess practices in your new location

Waste prevention does not have to stop after you’ve relocated. Moving into a new workspace is the ideal time to set new policies. Educate your staff about using products and materials more efficiently and train your purchasing personnel to save money while incorporating environmental concerns into purchasing decisions.

Relocation also provides opportunities to equip your new space with energy-efficient and water-conserving equipment and technologies. Examine all facets of your business for ways to improve energy efficiency and combat unnecessary water usage. Learn more about energy efficiency and water conservation.

Utility companies often provide energy-consulting services that can help you find an optimum solution for your company’s needs. Various utility- and government-sponsored programs also offer reduced energy rates for eligible industrial and commercial businesses that are relocating, renovating, or expanding within New York City.

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