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Green Purchasing NYC Mayoral Directive 96-2:
Waste Prevention and Efficient Materials Management

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overview
double-sided printing and copying
information distribution
facsimile
incoming mail
outgoing mail
reuse paper products
requests for proposals
food service
electronic mail
printing
procurement
vendor surveys
Department of Citywide Administrative Services
Mayor’s Office of Contracts
DCAS Surplus Program
Interagency Task Force
reduce disposal of organics
reporting requirements
optional reporting
annual award


OVERVIEW

  • Issued by the Office of the Mayor in September 1996.
  • Directs City Agencies to enhance efficiencies and reduce costs by implementing waste prevention policies.

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DOUBLE-SIDED PRINTING AND COPYING

  • Duplex printing and copying required of all personnel and reproduction services whenever feasible.
  • Set copiers to default to duplex.
  • Post operating instructions and reminders.

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INFORMATION DISTRIBUTION

  • Central posting.
  • Single-distribution copies via email.
  • Electronic communication.

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FACSIMILE

  • Only on request.
  • Eliminate cover sheet.
  • Electronic communication.

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INCOMING MAIL

  • Remove names from mailing lists.
  • Reduce magazine subscriptions.
  • Reuse envelopes.

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OUTGOING MAIL

  • Reduce envelope use.
  • Place address directly on mailing.
  • Use two-way envelopes.
  • Maintain mailing lists.

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REUSE PAPER PRODUCTS

  • Reuse paper for notepads, faxes, drafts.
  • Reuse file folders and other office products.
  • Reuse envelopes for intra- and inter-agency mailings.

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REQUESTS FOR PROPOSALS

  • Incorporate waste prevention into RFPs — ask for submissions to be single-spaced and double-sided.
  • Limit the number of copies required.

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FOOD SERVICE

  • Use of durable, reusable service items such as cups, plates, and cutlery is encouraged.

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ELECTRONIC MAIL

  • Use email for internal Agency communication as well as external communication.
  • Include e–mail address on letterhead and business cards.
  • Hard copy only when requested.

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PRINTING

  • Select recycled-content, recyclable paper.
  • Specify size that minimizes waste.
  • Consider color and ink selections.
  • Reduce quantities.

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PROCUREMENT

  • Review and revise specifications to incorporate waste prevention.
  • Request reusable packaging.
  • Specify more durable products.
  • Specify less-toxic products.

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VENDOR SURVEYS

  • Conduct Vendor Surveys to identify opportunities to:
    • Reduce distribution packaging
    • Reduce secondary packaging
    • Purchase less-toxic products

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DEPARTMENT OF CITYWIDE ADMINISTRATIVE SERVICES

  • Identify opportunities for waste prevention through procurement.
  • Develop a plan for implementation.
  • Report to Task Force within 18 months.

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MAYOR’S OFFICE OF CONTRACTS

  • Identify opportunities for waste prevention in contracts for services.
  • Submit plan to Task Force in six months.
  • Report annually on implementation.

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DCAS SURPLUS PROGRAM

  • Maximize use of DCAS Surplus Program as a market for unwanted furniture, supplies, and equipment.
  • Consider as a source for reusable goods.

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INTERAGENCY TASK FORCE

  • Chaired by Director of Mayor’s Office of Operations.
  • Includes the Department of Citywide Administrative Services and the Department of Sanitation.
  • Each Agency designates a Waste Prevention Coordinator who serves on the Task Force.

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REDUCE DISPOSAL OF ORGANICS

  • Compost leaves and yard trimmings.
  • Leave grass clippings on the lawn or compost them.

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REPORTING REQUIREMENTS

  • Report annually by September 1.
  • Certify best effort to comply with the Mayoral Directive.
  • Describe special efforts to promote and measure waste prevention.

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OPTIONAL REPORTING

  • For each waste prevention measure:
    • Description and rationale
    • Amount of waste prevented
    • Associated cost savings
    • Method for calculating savings

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ANNUAL AWARD

  • Recognizes achievements in waste prevention.
  • Based on optional reporting data.
  • Awarded by Mayor’s Office.

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