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back to Calculate your Workplace SavingsSwitching from Printed to Electronic In-House Phone Directories at a Business

Save your company money by replacing printed in-house telephone directories with electronic versions. Switching to electronic directories eliminates the costs associated with preparing hard copies and discarding out-of-date versions.

Electronic directories can be updated as needed and are simple to maintain either on an internal network or website. The time required to maintain the data electronically is no different than the time needed to organize the information for printing.

Instructions for Using the Measurement Tool

The worksheet below is a simple cost-comparison tool where you can plug in your business's costs and variables to determine how much money you can save by replacing printed telephone directories with electronic versions. The current costs and variables presented in the worksheet represent default assumptions for calculation purposes only. If the information varies for your business, simply enter the correct information in the appropriate field.

After completing the worksheet, click on "Calculate the savings!" to see the cost savings of switching to an electronic directory. (Note: If you make subsequent changes to the worksheet, click on "Calculate the savings!" again to recalculate.)



Number of in-house directories distributed (per year)

Number of double-sided sheets per directory

Cost to purchase one ream of paper1

Copying costs per page

Waste disposal or recycling costs for obsolete directories (per cubic yard)2

  1. Assumes that one ream of paper contains 500 sheets and weighs 5 pounds.
  2. According to the Business Integrity Commission, the maximum allowable limit a carter can charge a NYC business for disposal of loose waste is $15.89 per cubic yard. The costs to recycle paper vary greatly, but are usually less than disposal costs and in some instances generate revenue. Recycling prices depend on quantities generated, business location, and paper quality. See paper in products and services for vendor information.

calculate the savings
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Results: Annual totals and savings


Paper purchasing costs

Copying costs1

Waste disposal or recycling costs2


Total savings due to switching to electronic directories

Amount of waste prevented (in pounds)

  1. Assumes that directories contain double-sided pages and charges are incurred for each side of the page copied.
  2. Assumes 350 pounds of paper equals one cubic yard.

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