Switching from Printed to Electronic In-House Phone Directories at a Business

Save your company money by replacing printed in-house telephone directories with electronic versions. Switching to electronic directories eliminates the costs associated with preparing hard copies and discarding out-of-date versions.

Electronic directories can be updated as needed and are simple to maintain either on an internal network or website. The time required to maintain the data electronically is no different than the time needed to organize the information for printing.

Instructions for Using the Measurement Tool

The worksheet below is a simple cost-comparison tool where you can plug in your business's costs and variables to determine how much money you can save by replacing printed telephone directories with electronic versions. The current costs and variables presented in the worksheet represent default assumptions for calculation purposes only. If the information varies for your business, simply enter the correct information in the appropriate field.

After completing the worksheet, click on "Calculate the savings!" to see the cost savings of switching to an electronic directory. (Note: If you make subsequent changes to the worksheet, click on "Calculate the savings!" again to recalculate.)