PLEASE BE ADVISED THAT HPD’S REGISTRATION ASSISTANCE ONLINE IS NOT AVAILABLE AT THIS TIME. A NEW VERSION OF THE ONLINE REGISTRATION ASSISTANCE WILL BE AVAILABLE IN JULY 2013, WITH ENHANCED FEATURES FOR CREATING PORTFOLIOS, COMPLETING FORMS, AND VIEWING HISTORY. IF YOU NEED A REGISTRATION FORM AT THIS TIME, PLEASE FIND A PDF OF THE DOCUMENT BELOW. PLEASE FOLLOW DIRECTIONS CAREFULLY.
Property Registration requirements and process
Buildings with three or more dwelling units must be registered annually with HPD. One- and two-family dwellings where neither the owner nor any family member occupies the dwelling are also required to register annually with HPD.Building registrations for these properties must also be filed whenever ownership changes or whenever the information on a valid registration changes (example, new managing agent or site management). The fee for Property Registration is $13 annually. A Property Registration does not become valid until both the form is completed properly and payment is received.
All properties required to register must do so annually between the end of May and August 31st. Owners or their agents will receive the re-registration form from HPD at the end of May or beginning of June each year. Instructions will be provided on the form. An owner is required to provide contact information about the owner or owning entity, the managing agent, the site management, the lessee (if there is one) and information about who can be contacted in the event that there is an emergency at the building. HPD is also requesting e-mail addresses for the managing agent and owners because e-mail notices – for example, when complaints are filed or Notices of Violation are issued or registrations are required – can be sent to these individuals.
The fee for Property Registration is billed to the property by the Department of Finance (DOF) with the Statement of Account due on July 1st of each year. The $13 fee will be clearly marked as Property Registration. If you wish to apply your payment to only the Property Registration fee, you may pay online at nyc.gov/payonline or visit a DOF Business Center. You must pay DOF in addition to sending in a properly completed form to HPD in order to have a valid Property Registration. Changes to the form during the course of the year will not require any additional fee.
If your property is not currently validly registered or you have changes to the information and you need to file a Property Registration between September and May, you may do so by obtaining a form by clicking here or e-mailing HPD at firstname.lastname@example.org or calling our Registration Assistance Unit at (212) 863-7000. You must submit the form with a copy of the Deed or a copy of a document that reflects your ownership interest in or responsibility for the property if this is the first time you are registering a particular property.
If a building does not have a valid Property Registration, a violation may be issued to the owner and the owner may be liable for civil penalties between $250-$500. Further, the owner will not be able to certify violations, request a Code Violation Dismissal or initiate a court action to recover possession of the premises for nonpayment of rent.
I NEED A CERTIFIED COPY OF MY PROPERTY REGISTRATION. HOW CAN I OBTAIN ONE?
You may request a certified copy by submitting a Request for Certified Copy form to HPD either via mail or e-mail to email@example.com. You may also obtain a certified copy by requesting a copy in person at 100 Gold Street, Manhattan or by phone at (212) 863-7000. The cost for a certified copy is $8.
MY PROPERTY IS NOT A RESIDENTIAL BUILDING AND DOES NOT REQUIRE REGISTRATION, BUT I HAVE BEEN BILLED THROUGH THE DEPARTMENT OF FINANCE FOR PROPERTY REGISTRATION. WHAT DO I DO?
If you believe that your property does not fall into one of the above categories of buildings that is required to register and you receive a charge for Property Registration through DOF, please contact HPD at firstname.lastname@example.org. Provide the borough, property address and the current occupancy of the property in your e-mail and someone will contact you once HPD records have been updated. If you do not have e-mail, please call (212) 863-7000 and leave a message with the same information, including your telephone number, in the event that there are questions regarding your property. If HPD determines that registration is not required, HPD will advise DOF to remove the charge if you have already been billed.
MY PROPERTY DOES NOT APPEAR ON HPDONLINE AT ALL. HOW DO I REGISTER?
Please contact HPD at email@example.com with the borough and address of your property, as well as contact information for you. HPD will research the property, add the information to its database and generate a Registration Form for you.
I CONTINUE TO RECEIVE REGISTRATION NOTICES FROM HPD EVEN THOUGH I AM NO LONGER THE OWNER. WHAT CAN I DO?
Owners who have sold their property but continue to receive Notices of Violation(s) may request that HPD invalidate their last valid Property Registration statements but property completing and submitting (along with required documentation) an Application to Invalidate Registration. At least 30 days must have elapsed after title is conveyed to the new owner before such request can be made. In order to invalidate a Property Registration statement, the former owner must submit the “Application to Invalidate Registration” form along with proof of the transfer to the HPD Registration Assistance Unit. The Registration Assistance Unit will notify the former owner when the registration is invalidated. Once a registration is invalidated, Notices of Violation(s) will be served on the current owner by sending them to the building address “Attention Owner," until the current owner registers.
I OWN A 1-FAMILY OR 2-FAMILY HOUSE THAT HAD BEEN REGISTERED IN THE PAST. HOWEVER, I NOW LIVE AT THE PROPERTY AND SO AM NO LONGER REQUIRED TO REGISTER. HOW DO I ADVISE HPD SO THAT I AM NO LONGER BILLED AND NO LONGER REQUIRED TO REGISTER?
You should file an Private Dwelling – Not required to register form with HPD. Once HPD receives and processes the form, you will be notified that you are no longer required to register.
- Property Registration: This form must be submitted as a one page, back to front legal size document. If you cannot prepare this document in this format, you may contact the Registration Assistance Unit at register@hpd,nyc.gov and they can send you a form (please be sure to provide your name and mailing address in the e-mail). Please read all instructions carefully. Both the owner and managing agent of the property must sign and date the form prior to submission. If your building is currently invalidly registered or if you are a new owner and you are submitting your form prior to May 2013, you must submit a check of $13 made out to the Department of Finance with the form.
- Application to Invalidate Registration: Submit the “Application to Invalidate Registration” form along with proof of the transfer of the property to the HPD Registration Assistance Unit if you are no longer the owner of a property and wish to stop receiving notifications regarding that property from HPD. The Registration Assistance Unit will notify the former owner when the registration is invalidated. Once a registration is invalidated, Notices of Violation(s) will be served on the current owner by sending them to the building address “Attention Owner," until the current owner registers.
- Private Dwelling – Not required to register: Private dwellings (one- and two-family buildings) may or may not be required to register. If your private dwelling has registered in the past, you will receive the annual cyclical notice to register each year. However, if you or your family now reside at the property and are no longer required to register, you may file this application with HPD so that you are no longer notified about registration.
- Request for Certified Copy: You may request a certified copy of your last valid registration by completing and submitting this form, along with proper payment, as instructed on the form.
PHONE NUMBER: (212) 863-7000
Registration Assistance Unit location and hours of operation:
100 Gold Street, 4th floor, New York, NY 10038
9 am – 4 pm