1. Check the Covered Buildings List for your property every year.
Properties listed in the following Covered Building Lists are subject to the NYC Benchmarking Law and are required to benchmark their annual energy and water use prior to May 1, 2018. However, as per a January 2018 Service Notice issued by the Department of Buildings (see related article here), benchmarking by owners of mid-size buildings (25,000 - 50,000 sq. ft.) will not be required by May 1, 2018.
For properties on this list, data for energy use must be submitted to the City annually to satisfy the requirements of the law. If the property also has a "Yes" in the "Is this required to report automated water data from DEP?" column, automated data for water use from the Department of Environmental Protection (DEP) must be submitted. From time to time, there may be a discrepancy between your records and what is written in this list. If you believe a property should (or should not) be on the list, send an email to firstname.lastname@example.org with the following information:
The building(s) borough, block and lot numbers
Contact email address or telephone number
Reason for dispute
If your property is marked "Yes," but was under construction or did not have a Certificate of Occupancy in 2017, then send an email to email@example.com.
A property's status can change from year to year, so be sure to review the newest Covered Buildings List every year. A new list is available every February. Property owners are also notified of a property's requirement to comply every November in their property tax bills prior to when the List is posted online. If you are not receiving your property tax bills at the correct address or your address is incorrect on the covered buildings list, please update your address here.
2. Set up an account in ENERGY STAR Portfolio Manager® if you do not have one.
3. Enter or review building characteristics and uses.
If you are benchmarking a building for the first time, you must first enter characteristics of the building (size, completion status, year built, etc.) and primary and secondary building uses into Portfolio Manager®. You may find it helpful to create and fill a data collection worksheet (opens in new window) first, to help you do the necessary research before you enter the data into Portfolio Manager® (opens in new window).
If an account was previously created, review the use details and update them to reflect how the building is currently being used. The Portfolio Manager® 201 webinar (opens in new window) provides instructions on how to update property use details.
To complete this and subsequent steps, you are strongly encouraged to study the training materials to become familiar with Portfolio Manager®. Visit the Resources page for additional assistance.
4. Collect whole building energy data (and water data, if required) from utilities.
To obtain whole building energy consumption data for benchmarking, you will need to obtain tenant consumption data in addition to base building data. If your property is not master-metered, or you do not have whole building energy consumption data, the best way to acquire this information is to request it directly from the utilities. Visit the Energy and Water Data page for more information.
If you are required to benchmark your water use and you have not previously shared your property with DEP to collect water use, follow the instructions found here.
5. Record your energy and water usage in Portfolio Manager®.
If your building uses fuel oil or other energy that is NOT provided by Con Edison or National Grid, create meters under the “Energy” tab as needed. Then, enter energy use data into Portfolio Manager manually, by uploading a spreadsheet, or by using cut and paste from a spreadsheet. If your property was successfully shared with DEP, a water meter will be created and water use data will be uploaded automatically.
6. Confirm and enter BBL and BIN information.
Find or check your property's BBL and BIN numbers:
Go to the Department of Buildings' (DOB) website home page.
In the "Buildings Information" box in the middle of the page, enter your property's street number, street name, and borough.
Look at the top right corner of the Property Profile Overview to find your building's "BIN#," "Tax Block," and "Tax Lot" information. Make sure to correctly copy and keep this information for your records. These numbers will be needed to enter your BBL and BIN information into Portfolio Manager® in the 10-digit BBL and 7-digit BIN format described below.
NOTE: Failure to accurately input the correct BBL and BIN information may result in the issuance of violations for non-compliance.
Enter your property's BBL
In Portfolio Manager®, click on the "Details" tab, locate the "Unique Identifiers (IDs)" section, and click on the "Edit" button. Navigate down to the "Standard IDs" section. Select the "NYC Borough, Block and Lot (BBL)" field from the pick list and enter the BBL in the form N-BBBBB-LLLL, using the "Tax Block" and "Tax Lot" information you obtained from the DOB website, where:
N is your property's borough represented by a number. Borough numbers are as follows:
BBBBB is the 5-digit "Tax Block" number with additional zeros entered to the left as needed
Example: "Tax Block: 845" = 00845
LLLL is the 4-digit "Tax Lot" number with additional zeros entered to the left as needed
Example: "Tax Lot: 27" = 0027
BBL Example: A correct BBL entry for a building in Queens, with "Tax Block: 234," and "Tax Lot: 56," would be entered in the "NYC Borough, Block and Lot (BBL)" field as: 4-00234-0056.
NOTE: When entering a multi-building property as a campus, it may be necessary to enter multiple BBLs in the Parent property. Multiple BBLs should be entered in the field separated by a semi-colon (;) without spaces.
Enter your property's BIN
Once you have entered your BBL, click on "Add another," locate the "NYC Building Identification Number (BIN)" field in the "Standard IDs," and enter your building's 7-digit BIN number.
NOTE: For BBLs with multiple BINs, each BIN must be entered in the same field separated by a semi-colon (;) without spaces.
Check all energy and water use data for your property
Check that energy use data for the entire year (January 1 - December 31, inclusive) has been entered for each meter associated with the property.
If you are required to benchmark your water use, check that DEP has uploaded water use data for the entire year (January 1 - December 31, inclusive).
Use the Portfolio Manager® Error Checker
Check your submitted data by clicking the "Check for Possible Errors button on the "Summary tab of each of your properties. Review and resolve all alerts.
Review your account for common errors
Make sure that your Energy Use Intensity (EUI) data is realistic; an unrealistic EUI is lower than 5 kBtu/sq ft or greater than 1,000 kBtu/sq ft.
Check the basic information and property uses in the "Details" tab for each building of a property to be sure that gross floor area for the building is not zero, and floor areas for all property uses add up to the total gross floor area.
Reminder: Did you enter your BBL and BIN?
8. Submit usage data to the City by May 1 through Portfolio Manager®.
Before submitting your report, please review the Benchmarking Checklistto ensure that you have completed all the necessary steps.
To complete the benchmarking process, the City's reporting template must be uploaded into Portfolio Manager® and submitted to the City. Click on the link below for instructions on how to submit your response. If you are already familiar with the submission instructions, click on the reporting template link below to submit usage data.
Once you have uploaded your data, submitted a response to the template, and received an automatic email confirmation from Portfolio Manager®, you will have successfully complied with the NYC Benchmarking Law.