Fiscal Year 2014 Discretionary Contracts

DYCD and other City agencies administer Discretionary contract funds. Discretionary funds are funds that non-profit, community-based social service providers use to meet the needs of local communities. The funds are allocated by the Members of the New York City Council. Below you will find the Discretionary contracts and information on the Discretionary contract process.

Step 1: Processing Information
Before downloading and completing your Fiscal Year 2014 Discretionary Contract package, please complete the following steps:

1.)     Please review the Council Database website to find out your organization’s status and to confirm that your organization’s legal name, EIN, address and the Purpose of Funds for your allocation(s) are correct.

If anything is incorrect or needs to be changed, you must contact your Council Member’s office immediately.

If your organization or allocation is not in the database, you should contact your Council Member’s office. 

2.)     Please search for your organization by name or EIN on the MOCS Discretionary Award Tracker.

Once you have found your organization, please check the Award Status for each allocation.

If you are listed as “Cleared”, please proceed and complete the appropriate contract package below in step 2.

In addition, please take note of each individual Award Number for each allocation received in Fiscal Year

2014 as you will need each Award Number for inclusion in your FY2014 Discretionary Contract package. 

3.)   If an award for your organization is “Pending Clearance” please review the following:

Any questions regarding why your allocation is not cleared should be directed to MOCS at: cbo@cityhall.nyc.gov.

If your organization or award is not in the database, you should contact your Council Member’s office.

Please NoteYour allocation(s) must have an Award Status of “Cleared” in the MOCS Tracker in order to proceed with the contract process, Step 2. 

Please validate your organization

Recipients of City funding need to be validated in the Payee Information Portal. Lack of validation will affect the registration of your contract.

Any questions about validation and/or PIP system, please contact PIP Helpdesk at 212- 857-1777.


Step 2: Cleared and Validated Organizations Download your Contract

Once you have confirmed your organization is Cleared and Validated, please click below on the applicable contract and complete the entire contract package.
* Contracts in word file and download links are optimized for Internet Explorer

If you have any questions regarding the discretionary process, need assistance completing your contract, or want to submit your completed contract package, please e-mail the DYCD Discretionary Helpdesk at: DISCRETIONARY@DYCD.NYC.GOV

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Discretionary Contracts Less Than or Equal to $100,000:

Discretionary Contracts Greater Than $100,000:

If your agency has received additional funding and need to complete the FY2014 Discretionary amendment, please click on the below link:
FY 2014 Discretionary Amendment agreement

For contracts in excess of $100,000.00 below are the Appendix A, Exhibit D and the Fiscal Manual for your Discretionary contract package.  Please note there are three different Appendix A documents below.  The Appendix A which fits your program should be the one included with your contract package: 
Appendix A Discretionary Fund  (Legal Services)
Appendix A Discretionary Fund (Non-Legal Services / Youth Services)
Appendix A Discretionary Fund (Non-Legal Services / Non-Youth Services)
Exhibit D NYC Agency Food Standards
2014 Fiscal Manual


Step 3: Download Other Required Documents

 

Vendex 
Please note, VENDEX is only required for vendors that have a contract dollar value equal to or greater than $100,000.00 and/or have aggregate business that is equal to or greater than $100,000.00 with the City of New York.  If your organization meets one of these criteria, please complete the questionnaires (if new to VENDEX, expired or information changed) or two Certification of No Change forms.

Subcontractors & Consultants 

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  • Subcontractor Agreement
    Subcontractors are independent, non-profit entities retained to perform specific programmatic services.
    Subcontractors cannot be salaried employees or members of your organization’s Board of Directors.
    This agreement must be completed and returned with your contract package if your organization is contracting with a subcontractor for any of the services detailed in your workscope to be paid by this contract.
  • Consultant Agreement
    Consultants are independent firms or individuals, with specific skills, retained to perform limited programmatic tasks or complete projects within the contract that cannot be accomplished by regular staff.
    Consultants cannot be salaried employees (and cannot perform tasks associated with a salaried employee) or members of your organization’s Board of Directors.
    This form must be completed and retuned with your contract package along with a copy of the consultant’s resume if your organization is using any consultants to provide such services being paid by this contract.
  • Consultant/Subcontractor Approval Form 
    This form must be completed and returned with your contract package if your organization is using either a subcontractor or a consultant for any of the services detailed in your workscope to be paid by this contract.
  • Consultant/Subcontractor Conflict of Interest Disclosure Forms
    This form must be completed by each subcontractor and consultant your organization is contracting with and returned with your contract package.
  • Consultant Agreement Budget Modification Form 
    This form needs to be completed and returned with any Budget Modification request when the amount owed a consultant is being reduced ONLY.
    If the amount owed a consultant is being increased by the Budget Modification, then a new Consultant Agreement is required.

Any questions on the contract process or any of the documents found on our website, contact us at: discretionary@dycd.nyc.gov.