Only entitled parties (defined below) and their attorneys may submit orders for NYC birth and death certificates. This excludes paralegals, couriers and other substitutes. Attorneys should follow these instructions when submitting orders in person or by mail. If you experience any problems when attempting to submit an order in-person, please ask for a supervisor.
Required for All Certificates
- A letter from the attorney on letterhead with the following:
- A completed birth (PDF) or death (PDF) certificate applcation signed by the attorney.
- An original letter from the entitled party authorizing the attorney to act on his or her behalf.
- A copy of the entitled party's valid, unexpired, government-issued photo identification.
- All applicable fees.
- Proof you are a licensed attorney, such as a printout of your attorney number from
- In the case of process servers and other agents, representation that the attorney represents "X" action involving [mortgage, estate settlement] and employs "Y" to serve as its agent to request the record.
Birth Certificate-Specific Requirements
For birth certificate applications (PDF), the entitled parties are limited to:
- The person named on the certificate (the registrant)
- Father (if named on the certificate)
- First and last name of the person named on the certificate [registrant]
- Registrant's birth date
- Registrant's mother's first and maiden name
- Registrant's father's first and last name (if applicable)
- Borough or hospital of birth (if known)
Required Information for Birth Certificates of Deceased People:
- Registrant's death certificate. For NYC deaths, you can submit a photocopy. For deaths outside NYC, you must submit an original certified copy. Original death certificates will be returned.
Death Certificate-Specific Requirements
For death certificate applications (PDF), the entitled parties are limited to:
- Relatives of the deceased
- The person in control of disposition
- The heir or beneficiary, or others with a vested right in property
- Those individuals who can demonstrate the certificate is necessary or required for a judicial or other proper purpose.
- Decedent's first and last name
- Date of death
- Mother's first and maiden name
- Father's first and last name
- Social Security number
If the information above isn't available, please provide at least 3 of the items below AND include the entitled party's e-mail address so that he or she can be contacted for additional information.
- Decedent's date of birth
- Borough of death
- Last known address
- Birth location: home birth address, hospital, etc.
- Birthplace (city, state, country)
- Name of informant
- Name of cemetery or crematory
- Funeral director/address of funeral home
- Date of burial or cremation