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CIR: Online Registry Basics and Guides

You may use the Online Registry to report immunizations, view the immunization status and lead test histories of your patients, generate Health Examination Forms (CH205), produce recall/reminder letters, order vaccines for children if you participate in the Vaccines for Children (VFC) program, and use other Online Registry features, if you are registered with us. If you are already registered with the CIR and would like to access and/or report immunizations and/or lead test results on individual patients online, please sign up for Online Registry access. Please contact us for more information at (347) 396-2400.

Online Registry instruction guides:

Features of the Online Registry you may use to help you save time:

Pre-completed Forms:
Generate and print or fax official records and forms pre-populated with patient demographic information, immunization history, and practice contact information:

  • Online Registry immunization and blood lead test records for providers and parents
  • Health Examination Form (CH205) for schools, day care, summer camps
  • WIC Medical Referral Form for Infants and Children
  • Early Intervention Program Referral form

The immunizations displayed on the pre-completed forms include only events which are considered valid according to the New York City Childhood Immunization Schedule. The highlighted areas on the form are editable from your desktop.

Doses Administered Reports:
Generate summary reports on immunizations reported from your practice to the CIR for your VFC and non-VFC eligible patients.

Practice Coverage Rates and Recall/Reminder Functions:
Find out your practice’s immunization coverage rates according to the CIR and produce recall and/or reminder lists or produce letters and address labesl.

Report Adverse Events:
The Online Registry can pre-populate a Vaccine Event Adverse Event Report System (VAERS) form and transmit it to the CDC for you for the patient listed above.

Vaccine Ordering (VFC participants only)
Use the Online Registry Vaccine Ordering Tool to order VFC vaccines.  View the full instruction guide (PDF) or quick guide (PDF) and FAQs (PDF).

Vaccine Returns (VFC participants only)

Use the Online Registry VFC Vaccine Returns form to report and return VFC expired or spoiled vaccines. View the VFC Expired or Spoiled Guide (PDF).

Report Adult Influenza Immunizations
For adults, ages 19 years and above, influenza immunizations and other adult immunizations may be reported via the Online Registry to the CIR with voluntary consent (PDF)
 Other languages: [En Español].  

To request Online Access to the CIR, complete the appropriate forms.