Do I need a summer camp permit?
If your camp consists of 10 children or more, you will need to obtain a summer camp permit. The summer camp permit covers campers up until age 16.
When is the application submission deadline?
You are encouraged to submit your application as soon as possible but no later than 60 days in person (or 90 days by mail) prior to your camp’s start date. (Weekends and holidays are counted).
Where do I submit my application?
New and Renewing Camps must submit the completed Summer Camp Application and Site Inspection Request Form and permit fee (or proof of 501(3)(c) charity organization status) to the Bureau of Child Care located at 125 Worth Street (between Lafayette and Centre Streets), Suite 908, Box 68, New York, NY 10013.
How long does it take to receive a permit?
The time it takes for an applicant to receive their permit varies and depends on several factors such as timely completion of the application packet, including all necessary documentation, and results of inspections.
I am changing my location to across the street or down the block; do I need a new CAMIS number?
Yes. If the camp’s building address has changed, you must apply as a new camp.
I am changing my sponsor name/ownership; do I need to apply as a new camp?
Yes, if the Sponsor’s Name, Ownership or the camp’s Tax-ID number has changed, you need to apply as a new camp.
I am changing the name of my camp; do I need to apply as a new camp?
No. Your camp name does not affect your permit, unless it is your legal business name.
How can I get a copy of my permit?
Contact the Bureau of Child Care office in the borough where the camp operates.
How can I get my camp registered to accept ACD vouchers?
Call the Administration for Children’s Services, Child Care and Head Start at 311.
How can I get summer youth employees to work at my camp as counselors?
Call the Department of Youth and Community Development, Summer Youth Employment Program at (212)-442-9619.
Staff Certifications and Qualifications
What are the Camp Director Requirements?: At least 21 years old (25 years for overnight camp) or have a bachelor’s degree and have at least three summer-seasons of supervising camp experience.
If you have experience as a teacher or after-school program director/counselor, you require at least
one summer of supervisory experience at a summer camp. No exceptions.
How do I prove my qualifications and/or experience?: Submit a resume, or a letter explaining in detail, your qualifications.
What are the Health Director requirements?: Your Health Director may be a physician, physician assistant, nurse practitioner, registered nurse, licensed practical nurse, EMT or other person acceptable to the department.
Other person acceptable to the Department” shall mean a person who is certified Advanced First Aid and Cardiopulmonary Resuscitation for the Professional Rescuer (CPR Pro*) by an approved provider or equivalent courses.
If your Health Director is a professional and is on site, he/she must also possess a CPR Pro and Advance First Aid Certification.
If your health director is off site, you must have an on-site designee or assistant Health Director certified in CPR Pro and Advance First Aid.
What are the responsibilities of the Health Director?: The Health Director is the individual primarily responsible for the implementation of the medical portion of the safety plan. The duties of the Health Director should reflect his or her level of medical and first aid training and include the following:
- Medical screening of campers and the review of campers’ confidential medical histories prior
- The procedures for daily health screening and sick call
- Responding to injuries and illness events; maintaining the medical log
- Implementing standing orders issued by the campers’ physicians
- Camp sanitation, including food service and living quaAdvancers, where applicable
Does my Health Director have to be on-site at all times?
: No. Your Health Director may be off-site, but an on-site designee (Assistant Health Director) who is certified with CPR Pro and Advance First Aid must be on site.
What are the responsibilities of the on-site designee and off-site health director?: The on-site designee shall take on the responsibilities of the health director in his/her absence. The on-site designee’s responsibilities are limited to his/her knowledge of CPR Pro and Advance First Aid; therefore, he/she must be in constant communication with the health director for medical advice.
The on-site designee’s responsibilities must be reflected in the Medical Safety Addendum or Medical Safety section of the Safety Plan. In the case of a Life-threatening Emergency, 911 must be contacted, (see page 52 of the Safety Plan or page 6 of the Medical Addendum).
The off-site health director is responsible for the medical screening of camps and review of campers’ confidential medical histories prior to the start of camp. This can not be delegated to the on-site designee, if he/she is not a medical professional.
How many staff members should be certified with Advance First Aid?: There shall be at least 1 staff certified in Advance for every 200 campers.
(The Health Director/On-site Designee’s Advance First Aid certification covers the first 200 campers.)
How many staff members should be certified with CPR Pro?: In addition to the Health Director or On-site designee, there shall be at least 1 staff certified in CPR Pro for every 100 campers. CPR Pro certifications are valid for only the first year of issuance regardless of expiration date. (The Health Director/On-site Designee’s CPR Pro certification does not cover the CPR requirement for the first 100 campers.)
How many staff members should be certified with Standard First Aid?: In addition to the Health Director, there shall be at least 1 staff certified in Standard first Aid for every 50 campers. (The Health Director/On-site Designee’s Advance First Aid certification does not cover the Standard First Aid for the first 50 campers.)
Does the health director have to be present during camp trips?: No. Camp trips shall be accompanied by staff members and/or trip leaders who are certified in Advance for every 200 and CPR Pro for every 100 campers.
Does my camp staff need to be finger-printed?: No. Only after-school and childcare facilities require finger printing.
Does my camp staff need to fill out the SCR form?: No. Only Camp Directors need to complete the SCR form (for child abuse).The rest of your staff (including volunteers) needs a NYS DCJS background check for the Sex Offender Registry. Call (800) 262-3257 or send a request by fax (518) 485-5805.
What are the Aquatic Director’s requirements?: The Aquatic Director must be at least 21 years of age, possess CPR Professional Rescuer, possess Lifeguard Supervision and Management, annually review and document the review of the camp’s safety plan for swimming and have a minimum of
a) 1 season of previous experience as a camp aquatics director at a New York State children’s camp; or
b) 2 seasons of previous experience consisting of at least 12 weeks as a children’s camp lifeguard, as specified in SSC 7-2.5(g), at a swimming pool or bathing beach which had more than one lifeguard supervising it at a time; or
c) 18 weeks of previous experience as a lifeguard as specified in SSC 7-2.5(g)(2) at a swimming pool or bathing beach which had more than one lifeguard supervising it at a time.
What are the lifeguard requirements?: A lifeguard shall be at least 17 years old, and hold lifeguard certification.
Pool and Swim Requirements
I will be taking my campers to a public pool; do I need my own lifeguards?: One lifeguard for every 25 campers is required for all camps. If the public pool provides you with a sufficient number of lifeguards in a written agreement, then you do not need your own.
I will be taking campers to a public pool or an aquatic theme park; do I need an aquatics director?: Yes. An Aquatic Director is needed for all water activities, (except sprinklers at a public park).
Can my campers use a pool at a private residence or building?: No. Summer camps can only use their own camp-ground-pool or take their campers to public pools.
Can my campers use a wading pool?: Yes, but you will still need an Aquatic Directors and lifeguards, and the pool must have a filtration system.
Director Orientation and Aquatic Workshop Questions
Does my Camp Director and Aquatic Director need to attend orientation?
Yes, if s/he is a new Camp Director or Aquatics Director and have never attended the orientation or workshop in the past, or when deemed necessary by the Department.
How do I obtain a fire inspection?: Once you submit your application to our office, we will send an initial fire inspection request to the FDNY. Once you pass the fire inspection, the FDNY will send the report directly to our office. The Camp Operator/Director is responsible for following up with their local fire company to ensure that an inspection will be conducted. Fire inspection reports are valid from January 1st of the current year.
My camp will be a in a public school, are we responsible for fulfilling the fire inspection requirement?: Yes. Our office will make the initial inspection request to the Fire Department. Prior to selecting a facility, it is the camp’s responsibility to discuss with Department of Education, School Principal or School Custodian about the fire safety and buildings violations compliance. Fire safety and building violations are filed against the Camp, as the permittee, and not DOE or the owner of the building.
Do I need a Certificate of Fitness?: Depending on the type of building your camp is in, you may need a Certificate of Fitness. Usually the Fire Department will inform you if one is needed. You can also find out from the building owner or management, if there is a person who already has the Certificate of Fitness.
Certificate of Occupancy and Letter of No Objection Questions
I am a renewing camp; do I need a new letter of no objection? Letters of No Objection are only valid for one year.
My camp will be a in a public school, do I need to submit a Certificate of Occupancy or Letter of No Objection? Yes. You must try to obtain these from the principal, custodian’s office, or thr Department of Buildings.
I am a new camp and have applied for a Letter of No Objection (LONO) and it has not come yet, what do I do? Your application will still be accepted, however, a permit cannot be issued without your LONO has been provided.
Food Certification Questions
How can I get my campers to receive school lunch?
Call the Department of Education, Summer Feeding Program at 718-707-4383 or visit the USDA Child and Adult Care Food Program website.
Do I need to take a 15 hour Food Protection Course? If your camp prepares food at the camp site or caters/orders food and serves it to the campers, it needs to have a staff member is a certified with the 15 hour Food Protection Course to supervise the food operations. Iinformation on the class.
How can I get my campers to receive school lunch?
Call the Department of Education, Summer Feeding Program at 718-707-4380.
If campers bring lunch from home what kind of food protection certificate is required?: None, but the Department advises you to have at least one supervisory staff person with the 4-Hour Certification that is offered for soup kitchen volunteers to ensure that camper lunches are stored and handled safely. Call 311 to register.
If my camp transports summer-feeding school lunch from a Department of Education building to the camp site, what kind of certificate is required? The Food Protection 4-Hour Certificate is required. Staff must know basic food safety to ensure the food is transpoAdvanced safely. Call 311 to register.
Do I need a food protection certificate if campers are transpoAdvanced to a DOE school from summer-feeding lunch?: No.
Do I need a food protection certificate if my camp provides packaged, non-perishable snacks, such as juice boxes, and crackers?No.
Do I need a food protection certificate if my camp has a single-instance outdoor event where food is prepared or barbequed, such as an end-of-year picnic, or pizza party?No.
Camper Supervision Questions
What is the counselor to camp supervision ratio requirements?
- Normal Activities:
- 1 senior counselor to every 6 campers, for ages 1-5 years old
- 1 senior counselor to every 8 campers, for ages 6-7 years old
- 1 senior counselor to every 12 campers, for ages 8-15 years old
- Off-site Camp Trips:
- 1 senior counselor to every 5 campers, for all ages
- Water Activities:
- 1 senior counselor to every 4 campers, for ages 1-5 years old
- 1 senior counselor to every 6 campers, for ages 6-7 years old
- 1 senior counselor to every 8 campers, for ages 8-15 years old
- Passive Activities (where participants are spectators, or have limited mobility(e.g. religious instructions, storytelling, coloring, viewing movies or drama, singing and board games):
- 1 senior counselor to every 12 campers, for all ages
- 1 lifeguard to every 25 campers, for all ages
Safety Plan Questions
What do I need to include in an activity safety plan?
- Medical, facility and environmental emergency response procedures
- Routine program administration and facility maintenance procedures
- Designation of qualified activity leaders or trip leaders (staff certified in CPR and First Aid).
- When and how often you will perform buddy checks and accountability checks.
- Method to identify campers such as whether campers will wear T-Shirts with the camp’s name and telephone number.
- Methods to ensure adequate counselor-to-camper ratios.
- Designation of staff responsible for equipment check for hazards, cleanliness, and good repair prior to the activity.
If an injury/illness incident occurs, is the Health Director responsible for completing the forms? The Camp Director, Health Director or On-Site Designee should complete the form within 24 hours and fax to 347-396-8054.