The bureau registers and inspects all facilities which possess and use radiation-producing equipment in the City of New York. Facility types include hospitals and medical centers, private physician offices, dental offices, clinics, and veterinary offices. Types of equipment inspected are radiographic, mammographic, fluoroscopic, and dental units, as well as therapy units such as medical linear accelerators. Currently, there are more than 15,000 x-ray tubes of all types registered at some 7,000 facilities in New York City which the Radiation Equipment Division is responsible for inspecting.
Registration and Inspection
Registrations are issued to all facilities which have radiation-producing equipment. Registrations are categorized by both permit (registration) type and establishment type. The basic factor which determines which categories a registration is in is the number and type of radiation producing machines at the facility, not the name of the facility.
Registrations for facilities which are the private practice offices of professional practitioners must be issued in the name of the practitioner (Section 175.51); this is regardless of the name of the facility. For example, if Sam Jones, M.D. and Debra Smith, M.D. have a private office practice under the corporate name of ABC Radiology, the registration should be issued in the name of the senior partner - not to ABC Radiology. Further, if a facility contains only dental machines, it must be categorized as a dental facility.
- A registration form must be completed by the applicant and must include a complete and accurate listing of all the machines at the facility. Once preliminary information is obtained over the telephone or from an office visit, the applicant is provided with the application form to complete and copies of all guidance (mammography, Quality Assurance(QA), etc.) which pertains to that facility.
- The applicant is the senior partner if the facility
is a private office. The corporate name, if any, should be indicated as DBA.
- If the applicant is not a private practice office, the applicant is then the corporate name of the facility (e.g. the hospital name, nursing home name etc.). The application must be signed by a person
authorized to sign on behalf of the corporate entity. Normally this is the
president or chief executive officer.
- The applicant must apply for the certificate prior to
installation of equipment if the facility is totally new or if a change of
ownership is accompanied by installation of new (to the facility) equipment.
Installers have been (will be) apprised of this requirement.
- If the facility has a mammography machine or provides
mammography services, the application must be accompanied by a copy of the FDA
- The expiration date of the registration is the last day of the month two years after the month of issuance. For example, a new registration issued in March of 1999 will have an expiration date of March 31, 2001. The registration fee is $100.00 in all cases. Certified Registration Fee for radiation installations with linear accelerator(s) is $600 and is good for 5 years after the date of issuance.
For radiation equipment facilities required to have quality assurance programs pursuant to §175.07 of this Code, the following inspection fees apply:
- Large hospital (more than 40 tubes) base fee:
- Medium hospital (21 - 40 tubes) base fee: $1585.00
- Small hospital (1 - 20 tubes) base fee: $1290.00
- Large (more than 2500 examinations per year,
excluding mammography) non-hospital base fee: $670.00
- Small (less than 2500 examinations per year, excluding mammography) non-hospital base fee: $375.00
- Large (more than 2500 examinations per year) facility
base fee: $670.00
- Small (less than 2500 examinations per year) facility base fee: $375.00
For each tube inspected at the above facilities the following inspection fees apply in addition to the base fee:
- Radiographic: $120.00
- Fluoroscopic: $175.00
- Mammographic: $295.00
- Dental: $60.00
- All other: $60.00
For radiation equipment facilities not required to have quality assurance programs pursuant to §175.07 of this Code, the following inspection fees apply:
- First tube: $170.00
- Each additional tube: $60.00
For linear accelerator facilities, the following fee applies:
- Base fee: $715.00
Due Date for Inspection Fees
- Payment for inspection fees is due and payable thirty
(30) days from the billing date.
- Failure to pay any inspection fee may result in the suspension or revocation of a registration, certified registration or radioactive materials license.
NYC Business Owner's Bill of Rights
Department of Consumer Affairs (DCA)
For more information call 311 and ask for Radiation Equipment permit.